A post-secondary education in Office Administration or a related program is ideal.
At least 2 years of experience in proposal writing.
Ability to multitask and handle shifting priorities in a fast-paced, demanding, deadline-oriented environment.
Excellent written and oral English communication skills, attention to detail, and ability to proofread and edit material.
Ability to generate and integrate graphics as required.
Advanced computer skills, including proficiency in Microsoft Office, Adobe Creative Suite (including InDesign and Photoshop), and SharePoint Online.
Commitment to workplace health and safety.
Valid Class G driver's licence.
Proven customer service skills to deal effectively with clients.
Responsibilities
Participate in proposal meetings to coordinate the inclusion of information from various disciplines and work groups.
Create proposal outlines and compose proposal sections, including executive summaries, project descriptions, qualification summaries, curricula vitae, and other required documents.
Add proposal timelines and key dates to Project Manager calendars.
Facilitate reviews and contributions from all involved work groups.
Ensure requests for proposals are compliant and perform quality control on final documents.
Ensure consistent editing and formatting of final documents.
Assist with managing, monitoring, and maintaining the proposal database, files, and systems.
Maintain accurate records of proposals in progress, submitted proposals, project wins, and proposal losses.
Desired Qualifications
Previous experience working in an engineering consulting firm is an asset.
Come Join Us!
“We want to build an organization where everyone loves their job and their leaders care for them.”
Over the past 35 years, TULLOCH has built a robust multi-disciplinary consulting engineering firm recognized Canada-wide for its strengths in the diverse service offerings and commitment to excellence. TULLOCH’s innovative use of emerging technologies to improve both the efficiency and quality of work is core to everything TULLOCH. This approach, along with our extreme work ethic, makes us a service provider of choice for many clients.
Based in North Bay, ON, the Proposal Administrator will report to the Administration Manager and will have a wide range of duties focusing on proposal coordination and office administration.This is a new position and the wage range is $28.00 - $37.50 hourly.
What You’ll Do: As part of the TULLOCH team, you will:
Participate in proposal meetings to coordinate the inclusion of information from various disciplines and work groups
Create proposal outlines and compose various proposal sections, including executive summaries, project descriptions, qualification summaries, CVs, and all other documents as required
Add proposal timelines and key dates into Project Manager calendars
Facilitate reviews and contributions from all involved work groups
Ensure RFP compliance and complete quality control on final documents
Ensure consistent editing and formatting of final documents
Assist with managing, monitoring, and maintaining the proposal database, files, and systems
Keep accurate records on proposals in progress, including submitted proposals, project wins, and proposal losses
Please note that this job description is not meant to be an all-inclusive statement of every duty and responsibility that will ever be required of an employee in the job.
What You Should Bring: The ideal candidate will have a post-secondary education in Office Administration or a related program. Additionally, you should have:
2+ years of experience in proposal writing (previous experience working in an engineering consulting firm would be considered an asset)
Ability to effectively multitask and handle shifting priorities within a fast-paced, demanding, and deadline-orientated environment
Excellent English language communication skills (both written and oral) with keen attention to detail and the ability to proofread and edit material
Ability to generate and integrate graphics as required
Advanced computer skills, including proficiency in MS Office, Adobe Creative Suite (including InDesign and Photoshop), and Sharepoint Online
Strong interpersonal and critical thinking skills
Unwavering commitment to health and safety in the workplace
Valid Class G driver’s licence
Who You Are:
You are organized, efficient, and detail-oriented, and can coordinate workflow, assess priorities, and meet deadlines
You have proven customer service skills to deal effectively with clients
You are always keen to try something new
You work hard until the job is done
You are trusted with the freedom and responsibility to work independently while contributing to overall team success
What We Offer You: TULLOCH has built a passionate workforce with a strong and vibrant culture which has been the key to our success. We offer programs and rewards that one would expect from a highly successful, established, and growing engineering company:
Competitive salary, benefits plan, and company pension plan
A fantastic culture, team, and energetic work environment
Social activities, company sponsored events, and opportunities to give back to our local community
Flexible working hours
Coaching and mentoring programs
Scholarship programs for family members
TULLOCH is an equal opportunity employer that is committed to acquiring a skilled and diverse workforce. We encourage applications from candidates of all backgrounds, origins, ages, orientations, genders, creeds, and religions. TULLOCH accommodates people with disabilities throughout the recruitment and selection process. TULLOCH is an excellent place to work and we look forward to meeting with you! If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require.