Shipping Specialist

Key Responsibilities:

Regulatory Compliance and Updates 

• Stay up-to-date with changes in customs laws and regulations, advising internal teams on any impact to operations.
• Conduct regular audits of shipping and customs procedures, implementing corrective actions when necessary to maintain compliance. 

Customs Documentation and Compliance

• Perform tariff classification and ensure correct customs documentation for all imports and exports.
• Submit necessary import/export permits via TradeNet/Crimsonlogic and liaise with customs brokers to ensure timely and accurate customs clearance. 
• Manage the application of Strategic Goods permits for dual-use products.

Shipment Handling and Packaging 

• Ensure all incoming and outgoing shipments are properly packaged, labelled, and ready for dispatch according to company and regulatory standards.
• Coordinate with warehouse staff to manage the physical handling of goods, ensuring safe and secure packaging of products. 
• Collaboration with Internal and External Teams
• Work closely with logistics, finance, and other departments to ensure smooth operations and compliance with customs requirements.
• Collaborate with customs brokers, freight forwarders, and other third-party service providers to ensure accurate and timely processing of shipments.

Shipping Tracking and Monitoring

• Track all shipments from initiation to delivery, resolving any issues or delays promptly.
• Ensure proper record-keeping of shipping documentation and GST permits for monthly submissions and claims.

Customs-related Audits and Record Keeping

• Maintain accurate and updated records of all customs-related activities and documentation, ensuring proper audit trails.
• Perform regular internal audits to identify areas of improvement in customs processes and work on corrective actions.

Cost Management

• Review of freight cost, packing material cost and all cost related to Logistic 
• Cost tracking, Uploading and Analysis
• Vendor Billing Management
• Freight cost uploading into system

Ad-hoc Tasks

• Any other tasks or project assigned by superior

Qualifications

• Degree with major in Supply Chain or other Business-related studies
• Having SC401 customs declarant certification is a plus • 3-5 years of experience in shipping, logistics, and customs affairs or related fields, are considered.
• Experience working with customs brokers, freight forwarders, and third-party logistics providers is preferred.
• Experience in handling import/export shipments, packaging, and customs clearance.
• Familiarity with TradeNet/Crimsonlogic platforms for permit applications.
• Demonstrated strong communication and negotiation skills, with solid data analysis capabilities to support decision-making.
• Fluent in English and Mandarin, with the ability to effectively collaborate with cross-border teams, particularly with stakeholders in China.
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint), with strong capability in data handling, reporting, and presentation.
• A collaborative team player with a proactive, solution-oriented mindset; adaptable to dynamic environments and willing to take on additional responsibilities or role rotations.
• Open to continuous learning and capable of adopting advanced technologies and practices, including AI, automation, compliance frameworks, and customs regulations.

This role would be fully onsite. 

Location: Solaris @Kallang 164, East Wing building, Singapore 349248

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