CubX

Secure data management with compliant IT

Field Services & IT Project Coordinator

Project ManagementUpdated on Nov 11

Full-timeLakewood, NJ, USA$50k - $75k

About the Job

Requirements

Experience coordinating vendors, field teams, contractors, or service partners.
Experience managing schedules, timelines, and multi-step field tasks.
Experience preparing scopes of work or job instructions for field staff.
Experience communicating with clients to prepare them for onsite visits or technical installs.
Familiarity with basic IT and networking concepts, including Wi-Fi, switches, cabling, demarcation points, and ISP handoffs.
Understanding of vendor workflows, including ISP installs, wiring requirements, access control, and copier setups.
Ability to interpret scopes of work, vendor diagrams, and installation details.
Strong scheduling, planning, and follow-up skills.
Ability to coordinate multiple vendors toward a single project timeline.
Experience coordinating travel with travel agents or internal travel teams.
Ability to manage field technician travel, readiness, and instructions.
Experience handling or tracking invoices, receipts, or expense documentation.
Willingness to work occasional after-hours for critical network cutovers, facility access windows, or vendor scheduling needs.
Professional and polished communication with clients and internal stakeholders.
Ability to prepare clients for onsite work and align expectations.
Ability to communicate confidently with vendor leadership and stakeholders.
Clear and structured writing for documentation and instructions.
Strong documentation habits for vendor notes, wiring details, plans, and timelines.
Experience with project management tools such as Asana, Monday.com, ClickUp, or Trello.
Ability to maintain accurate vendor, ISP, and phone system records.
High attention to detail and accuracy.
Ability to work on fast-paced, deadline-driven projects.
Professional appearance and demeanor when representing the company to clients and vendors.

Responsibilities

Coordinate facility vendors, including HVAC, cabling, phone, copier, access control, security, ISPs, and other trades.
Ensure vendor timelines align with project schedules and deployment windows.
Gather scopes of work, assist in obtaining quotes, and prepare vendor comparisons for clients.
Communicate requirements, expectations, and changes to vendors and partners.
Coordinate ISP installs, upgrades, demarc locations, and wiring needs.
Document ISP and cabling details, including circuits, handoff types, installation notes, and contacts.
Communicate wiring requirements to vendors and follow up on completion.
Draft scopes of work for onsite tasks and deployments.
Ensure field technicians have tools, instructions, schedules, and clear expectations.
Train and brief onsite technicians on processes and standards.
Schedule local onsite visits and arrange travel for out-of-area jobs.
Coordinate flights, hotels, and transportation with the company travel agent.
Prepare travel packets and deployment instructions for each visit.
Track expenses, receipts, reimbursements, and approvals.
Communicate with clients to prepare them for onsite visits, expectations, and timelines.
Provide clear updates before and after deployments.
Work with internal project managers, engineers, and leadership to keep stakeholders aligned.
Relay vendor progress, risks, and readiness updates.
Maintain vendor documentation, including contacts, quotes, timelines, wiring notes, and installation records.
Update project management tools, templates, and standard operating procedures.
Support project teams with scheduling, readiness checks, and progress tracking.

Field Services & IT Project Coordinator

CubX Inc. · Lakewood, United States · Full-time · Posted 2026-11-06

Salary: USD 50,000–75,000

Workplace: on_site

Department: Deployments

Description

Why CubX?

At CubX, we believe our clients are more than just tickets—they're our friends. We're committed to providing top-notch service with a personal touch. We like to take a creative approach, think outside the box, and get ahead of issue before they arise. We also believe in providing a balanced environment, with benefits that include:

Competitive Salary & Comprehensive Benefits Package: Health, dental, vision, 401(k), and PTO.
Professional Development: Access to training and certification programs to grow your skills
Fun & Inclusive Company Culture: Team events, social activities, onsite gym for physical wellness, and a supportive work environment that values your ideas and input.

Want to see what what It’s really like to work at CubX?

What It’s Really Like to Work at CubX (Inside Our Team)

Job Summary

CubX is seeking a highly organized, polished Field Services & Vendor Coordinator to manage all external vendors, field technicians, ISP installs, phone setups, wiring partners, and onsite logistics for facility buildouts and IT deployment projects.

You won’t be doing technical work yourself—you’ll be coordinating all the vendors who do, ensuring they align with CubX timelines and requirements. This includes HVAC vendors, cabling teams, copier vendors, phone providers, security installers, ISPs, and any vendor that needs or impacts our network.

This role also manages field tech scheduling, scopes of work, travel coordination, client preparation, and internal communication to keep every deployment running smoothly.

Key Responsibilities

Vendor Coordination

Coordinate all facility vendors: HVAC, cabling, phone, copier, access control, security, ISPs, and other trades
Ensure vendor timelines align with CubX project schedules and deployment windows
Gather scopes of work, assist in obtaining quotes, and prepare vendor comparisons for clients
Communicate requirements, expectations, and changes to all vendors and partners

ISP & Wiring Coordination

Coordinate ISP installs, upgrades, demarc locations, and wiring needs
Document all ISP and cabling details (circuits, handoff types, install notes, contacts)
Communicate wiring requirements to vendors and follow up on completion

Field Technician Coordination

Draft scopes of work for onsite tasks and deployments
Ensure field technicians have tools, instructions, schedules, and clear expectations
Train and brief onsite techs on process and standards
Schedule local onsite visits and arrange travel for out-of-area jobs

Travel & Logistics

Coordinate all travel (flights, hotels, transportation) with the company travel agent
Prepare travel packets and deployment instructions for each visit
Track expenses, receipts, reimbursements, and approvals

Client & Internal Communication

Communicate with clients to prepare them for onsite visits, expectations, and timelines
Provide clear updates before and after deployments
Work closely with internal project managers, engineers, and leadership to keep everyone aligned
Relay vendor progress, risks, and readiness updates

Documentation & Project Support

Maintain accurate vendor documentation: contacts, quotes, timelines, wiring notes, install records
Update project management tools, templates, and SOPs
Support project teams with scheduling, readiness checks, and progress tracking

Requirements

Experience

Experience coordinating vendors, field teams, contractors, or service partners
Experience managing schedules, timelines, and multi-step field tasks
Experience preparing scopes of work or job instructions for field staff
Experience communicating with clients to prepare them for onsite visits or technical installs

Technical Understanding

(Not engineering-level, but strong coordinator-level knowledge)

Familiarity with basic IT/networking concepts (Wi-Fi, switches, cabling, demarc points, ISP handoffs)
Understanding of vendor workflows: ISP installs, wiring requirements, access control, copier setups, etc.
Ability to interpret scopes of work, vendor diagrams, and installation details

Operational & Coordination Skills

Strong scheduling, planning, and follow-up skills
Ability to coordinate multiple vendors working toward a single project timeline
Experience coordinating travel (with travel agents or internal travel teams)
Ability to manage field technician travel, readiness, and instructions
Experience handling or tracking invoices, receipts, or expense documentation
Willingness to work occasional after-hours for critical network cutovers, facility access windows, or vendor scheduling needs

Communication Skills

Professional and polished communication (client-facing and internal)
Ability to prepare clients for onsite work and align expectations
Confident communicating with vendor leadership and stakeholders
Clear and structured writing for documentation and instructions

Documentation & Systems

Strong documentation habits — vendor notes, wiring details, plans, timelines
Experience with project management tools (Asana, Monday.com, ClickUp, Trello, etc.)
Ability to maintain accurate vendor, ISP, and phone system records
High attention to detail and accuracy

Other Requirements

Full-time, onsite role in Lakewood, NJ
Ability to work in fast-paced, deadline-driven projects
Professional appearance and demeanor (you will represent CubX to clients and vendors)

Benefits

Competitive pay with performance-based growth opportunities
Paid time off and company holidays
Health, dental, and vision insurance with HSA and FSA options
401(k) retirement plan with company match
On-site gym promoting employee wellness
Modern, collaborative office environment designed for productivity
Ongoing training and professional development programs
Access to cutting-edge technology and real-world project experience
Team events and employee appreciation initiatives
Strong company culture centered on innovation, teamwork, and growth

Apply

Apply at CubX Inc.

About the Company

CubX

Secure data management with compliant IT

CubX provides secure data management solutions and affordable hardware procurement services, with SOC 2 Type 2 and HIPAA compliance. It serves industries such as healthcare and finance, helping businesses protect data and meet strict regulatory rules without adding complexity. The company works by offering tailored IT solutions that combine compliant data management with cost-effective hardware procurement and technology planning, delivered by a team of IT professionals, software engineers, and support staff. Revenue comes from hardware procurement and technology planning services aimed at implementing enterprise-level technology in a manageable way. CubX’s goal is to give organizations reliable data protection and peace of mind by making secure, compliant IT solutions accessible and affordable for businesses of all sizes.

Company size: 11-50
Company stage: Not listed
Total funding: Not listed
Headquarters: Carteret, NJ
Founded: Not listed

Recently Posted Jobs

Explore more opportunities at CubX

See more jobs