Payroll Assistant
About the job
- At least 2 years of payroll experience in construction, including union and non-union payroll, prevailing wages, certified payroll, and OCIP/CCIP reporting.
- Proficiency with payroll and timekeeping systems and Microsoft Excel.
- Experience with accurate data entry, reconciliation, and documentation.
- Advanced Microsoft Excel and solid computer and enterprise resource planning skills, with the ability to adapt to new systems.
- Strong written and verbal communication and customer service skills.
- Ability to organize, multitask, manage deadlines, and work independently in a fast-paced environment.
- Willingness to support occasional overtime during peak cycles.
- Certified Payroll Professional credential.
- Collect, validate, and enter timekeeping data, ensuring proper job-cost coding, crafts and classifications, shift differentials, and overtime.
- Reconcile payroll batches and support off-cycle adjustments as needed.
- Prepare weekly and monthly reports for management.
- Maintain and apply current union wage rates, fringes, dues, and special conditions under collective bargaining agreements.
- Prepare monthly union reports when necessary.
- Track collective bargaining agreement effective dates and coordinate updates with Human Resources and Operations.
- Maintain accessible rate sheets for payroll processors.
- Prepare and submit WH-347 certified payroll reports and agency-specific formats, including accurate classifications, hours, rates, fringes, and required digital signatures.
- Monitor agency feedback, correct submissions promptly to avoid payment holds, and retain audit-ready documentation.
- Support employee enrollment and payroll exposure reporting for Owner-Controlled and Contractor-Controlled Insurance Programs, including timely submissions and reconciliations.
- Verify prevailing wage determinations and union classifications by project and contract, and escalate discrepancies.
- Assist with garnishments and maintain organized employee payroll files and records.
- Partner with Human Resources, Project Management, and Branch Accounting to resolve onboarding, rate, and timekeeping issues.
- Provide responsive support to field teams.
- Assist the accounting and finance department with other projects as needed.
- Accounting coursework or a degree.
About the company
Keller, Inc. is a Wisconsin-based design-build general contractor that operates under 100% employee ownership through an ESOP. It handles commercial, industrial, and agricultural projects among others, offering an in-house team of architects, interior designers, and project managers to provide a single-point-of-contact. Its design-build model combines design and construction under one contract to keep projects on schedule and within budget. The firm differentiates itself through employee ownership, a long-history of expanding beyond farming builds, and growth through acquisitions like Hoffman Planning, Design & Construction, aiming to deliver reliable, client-aligned outcomes across Wisconsin.
Company Size
51-200
Company Stage
N/A
Total Funding
N/A
Headquarters
Williams, Minnesota
Founded
1960
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Simplify's Take
What believers are saying
- Thermo Fisher selected Keller in July 2026 for a Fall 2026 Fitchburg expansion.
- June 2026 brought BLC Community Bank and Accurate Machine projects, showing repeat local demand.
- Hoffman acquisition and multiple 2026 projects deepen Keller's market presence across Wisconsin.
What critics are saying
- Wisconsin construction depends on regional commercial demand; any 2026 slowdown hits backlog fast.
- Hoffman integration after February 2026 can distract leaders and dilute Keller's customer service.
- A single bad fixed-price project can erase margins and damage Keller's employee-owned reputation.
What makes Keller unique
- 100% employee-owned since 1986, now over 275 owners, reinforces execution discipline.
- Keller combines architects, interior designers, and project managers under one design-build contract.
- February 2026 Hoffman acquisition expands Wisconsin reach without disrupting current projects.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Paid Vacation
- Paid Holidays
- 401(k) Company Match