Executive Assistant

Job Description

Please note:

• Current work authorization for Canada is required for all openings.
• This is a secondment/contract until April 30, 2028.  
• You will be working on a hybrid schedule as part of Fidelity’s dynamic working arrangement.
• If you are in the Greater Toronto Area, the work location for this role is 483 Bay Street in Toronto until approximately late 2026, when the work location will change to the new Mississauga office at 3 Robert Speck Parkway.

Who We Are

At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years.  We offer individuals and institutions a range of trusted investment portfolios and services - and we’re constantly seeking to find new and better ways to help our clients.  As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future. 

Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best - both personally and professionally.

How You’ll Make an Impact

Reporting to the Chief Financial Officer of Fidelity Canada, the Executive Assistant is responsible for providing a variety of administrative support services to members of the executive management team.

The role will interact with all levels of the Fidelity organization, as well as external stakeholders to provide information on behalf of the Executive, and to field and re-direct calls and requests as required. Additionally, the Executive Assistant plans and coordinates internal/off‑site meetings and oversees the organization of special events.

Key responsibilities:

• Maintain the Executive’s schedule and calendar, responding to meeting requests, telephone and e-mail inquiries.
• Provide general administrative support including making travel arrangements and routes inquiries.
• Prepare and revise presentations, reports and databases as required.
• Plan and coordinate meetings, special functions and events, both on and off site.
• Liaise and coordinate activities or events through relationships with other Executive Assistants across Fidelity Canada and Fidelity worldwide organizations.
• Participate in the development and implementation of special projects as assigned.

What We’re Looking For

• Minimum 5 years of administrative experience working with senior management in a fast-paced environment.
• Post-secondary education or equivalent experience.
• Previous coursework in business administration and knowledge of financial services are an asset.

What You’ll Bring

• Excellent verbal and written communication skills.
• Exceptional organizational skills and an ability to multitask and work with minimal supervision.
• Ability to maintain confidentiality and demonstrate considerable use of tact, diplomacy, discretion and judgment.
• Team player with good interpersonal skills.
• Flexible and open to continuous change and ambiguity. Must be adaptable, and work effectively within a variety of situations, and with various individuals or groups.
• Ability to navigate through the organization, knowing how things work. Understanding political and cultural reality.
• General Knowledge of Financial Services, mutual fund/ETF Industry or professional experience in the applicable profession.
• Strong computer skills in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
  

Competitive Pay for Specialized Talent

This contract role offers a flexible, hourly compensation model that reflects your expertise and the value you bring.

The hourly rate ranges from $36 to $74, based on experience and qualifications.

We offer market-aligned rates that recognize the specialized skills and agility required for this role.

We’re proud to offer a compensation package that aligns with provincial pay transparency requirements.

This posting is for an existing vacancy within our organization.

We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process as well as an AI screening tool that assists in screening and assessing applications. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to the LinkedIn HR Hiring Assistant, please be mindful that the responses are not official and must be confirmed for accuracy and completeness by Fidelity. If you are selected for an interview, the recruiter who contacts you can best answer your questions.

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans’ status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at [email protected].

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

Why Work at Fidelity?

We are proud to be recipients of the following:

Awards

•    Canada's Top 100 Employers 
o    Greater Toronto's Top Employers 
o    Canada's Top Family-Friendly Employers 
o    Canada's Top Employers for Young People 
  
•    Great Place To Work® Certified 
o    Best Workplaces for Inclusion 
o    Best Workplaces for Mental Wellness 
o    Best Workplaces for Today's Youth 
o    Best Workplaces for Women 
o    Best Workplaces in Financial Services & Insurance 
o    Best Workplaces in Ontario 
o    Best Workplaces with Most Trusted Executive Teams 

•    LinkedIn Top Companies in Canada
  
•    Human Resource Director (HRD) - Best Place To Work 
o    HRD - 5-Star Benefit Program 
o    HRD - 5-Star Diversity & Inclusion Employer 

Designations
•    Canadian Compassionate Companies – Certified 
•    Benefits Canada's Workplace Benefits Award - Future of Work Strategy 
•    TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting 
•    Canadian HR Reporter's Most Innovative HR Team