Executive Assistant to CEO

Job Description

University of Washington Medical Center – Administration has an outstanding opportunity for an Executive Assistant to the Chief Executive Officer of UW Medical Center and the Associate Administrator for Essential Services.

WORK SCHEDULE

• Day Shifts
• Onsite

POSITION HIGHLIGHTS

• Executive-level assistance and administrative operations support to two executives, the Chief Executive Officer of UW Medical Center and the Associate Administrator for Essential Services
• Essential Services at UW Medical Center includes: Environmental Services, Food & Nutrition Services, Pathology, Patient Nutrition, Radiology Imaging Services, and Radiation Oncology

PRIMARY JOB RESPONSIBILITIES

• Advance executive priorities. Manage scheduling for two executives, the UWMC CEO and the Associate Administrator for Essential Services, aligning commitments with established priorities to support effective hospital operations.
• Deliver well-coordinated meetings and events. Independently coordinate committee meetings, special events, open forums, and hospital activities, managing accommodations, equipment orders and operation, and logistics.
• Strengthen administrative operations. Independently plan, coordinate, and implement policies and procedures that support UWMC Administration and ensure compliance with all regulatory requirements.
• Build strong stakeholder partnerships. Serve as a liaison to the Board of Trustees, University Leadership, State officials—including the Governor’s office—and community leaders. Cultivate relationships and represent UWMC in interactions with UW Medicine leaders, King County, the State of Washington, and other community entities.
• Support informed executive decision-making. Independently exercise delegated authority to support senior executives, including the CEO, and manage sensitive, high-priority tasks with discretion. Conduct research, collect data, prepare issues for executive review and escalate as appropriate—including inquiries, comments, and complaints—and provide timely recommendations for action.
• Develop clear, professional communications. Draft, edit, and finalize correspondence, reports, memos, letters, and meeting agendas; record, compose, and edit meeting notes as requested.
• Support responsible budget stewardship. As assigned, assist with budget preparation, interpretation, analysis, and monitoring, as well as approval of departmental expenditures.

REQUIREMENTS

• Bring a strong foundation in executive support. A bachelor’s degree and 4-5 years of progressively responsible executive administrative support experience in a large, complex organization, including program management and office operations management.
• Contribute your experience supporting senior leadership. Experience reporting to a Director or higher-level leader.
• Put your technology skills to work. Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, as well as Teams, Zoom, and SharePoint editing.
• Handle sensitive information with care. Ability to manage executive-level confidential information with tact, discretion, and diplomacy.
• Navigate a dynamic healthcare environment. Ability to work effectively under pressure, balancing frequent deadlines, ongoing interruptions, and shifting priorities in a high-volume academic healthcare setting.
• Communicate with clarity and professionalism. Excellent verbal and written communication skills, a professional demeanor, and demonstrated ability to prepare professional reports.
• Bring sound judgment and initiative. A demonstrated track record of exercising good judgment, taking appropriate initiative, and using discretion within the scope of the role.
• An equivalent combination of education and experience may substitute for stated requirements.

ABOUT UW MEDICAL CENTER

UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As one of the top hospitals in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in multiple specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances.

UW Medical Center is proud to be recognized with Magnet Hospital status by the American Nurses Credentialing Center. As a teaching hospital and research center, we're deeply committed to the enhancement of care for our patients-as well as the professional growth of our staff.

Excellence. Exploration. Education.

Compensation, Benefits and Position Details

Pay Range Minimum:

$78,000.00 annual

Pay Range Maximum:

$110,004.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER 

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. 

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.