Operations and Events Coordinator - MBA for Executives, Yale School of Management

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Overview
Provide a high level of administrative support required to accomplish the mission, objectives, and execution of the MBA for Executives Program (EMBA), working in a fast-paced and changing environment. Serve as primary office coordinator, and a primary point of contact for students and faculty, overseeing the coordination of all day-to-day activities and operations across admissions, student services, and academic affairs ensuring seamless delivery of all program components and events.

Essential Duties

• Serve as central liaison among program directors, staff, and students ensuring clear, effective and ongoing communication on program activities and events and resolving issues as they arise. Office coordinator with primary responsibility for an organized work environment, managing office supplies, inventory, procurement, and maintenance. Coordinate team meetings, calendars, and office procedures and workflows to drive efficiency and consistency.
• Direct all work processes, logistics, and high-level support for the programs’ daily operations and class weekends, including but not limited to arranging technology and media support, room reservations and set up, catering, event planning, and expense processing. Balance competing priorities to deliver timely high-quality results.
• Serve as on-site coordinator and key point-of-contact for students, faculty, and staff. Exercise independent judgment, resourcefulness, and composure under pressure, to resolve issues quickly without impacting the student experience.
• Serve as business coordinator for the EMBA Program, ensuring timely and accurate completion of purchase orders, expense reports and Requests for Proposals (RFP), in accordance with institutional policies and procedures. Guide vendors through the invoice payment process to ensure timely payment. Provide fiscal tracking, oversight, and analysis, to support sound budget planning and decision-making.
• Oversee all major event logistics for EMBA orientation, residency weeks, and commencement related activities, coordinating with many external vendors for services and supplies, ensuring flawless event execution.
• Work with EMBA team to track and report completion of incoming student requirements, reporting from across platforms.
• Oversee and coordinate cross-campus events and extra-curricular activities, from start to finish including researching and securing venues, catering, media support, speaker travel and accommodations, launching event registration, marketing across platforms and calendars, and leading on-site logistics.  
• Facilitate advanced planning cycle for all major and reoccurring events for EMBA, securing space and key materials.
• Coordinate meetings with EMBA Community Builders in their student leadership role, providing guidance and recommendations in their event planning. 
• Serve as liaison to Panel of Peers (POP) student leaders in their successful execution of POP sessions on a reoccurring basis.
• Coordinate and oversee Extended Classroom logistics, including communications with all parties, registrations, and planning for faculty and students.
• Serve as EMBA liaison with all levels of administration, staff and outside vendors for admissions and program office events, student hotel accommodations, airport travel, and other needs.
• Compose, proofread, and edit correspondence and other written materials for grammatical and contextual errors, ensuring all outgoing communications are accurate and polished.
• Utilize Excel, SharePoint, Canva, Canvas, Campus Groups, Event Management System (EMS), Qualtrics, Monday, Salesforce, SharePoint, Slate, Workday, and other platforms at Yale.
• Recruit, screen and schedule student workers and casual staff, as needed.
• May perform other duties as assigned.

Schedule

Must be able to flex 37.5 hour per week schedule to include working alternating Saturdays during the academic year, occasional Thursday and Friday evenings, and two weeks in July during Orientation and Residency. This position is required to be on campus or as school policy dictates on class days and for special events.

Required Skills and Abilities
1. Excellent computer skills including intermediate ability of Windows and Microsoft products: Word, Excel, Outlook, PowerPoint, or equivalent. Ability to learn new systems and software quickly.

2. Excellent organizational skills, with great preparedness, ability to think ahead and anticipate needs, with an emphasis on attention to detail and accuracy.

3. Analytical skills. Ability to complete financial transactions and process expense reports.

4. Proven customer service and interpersonal skills, including the ability to relate effectively with a wide range of individuals. Ability to represent the program directors, Yale School of Management, and the university in a professional manner. A team player that works well wither other members of the staff. Ability to proactively respond in a consistent and timely manner, setting and maintaining a standard of professionalism and accuracy in dealings with all customer groups.

5. Excellent oral and written communication skills are required, including the ability to impart and disseminate information clearly and concisely. Cover Letter at time of application as well as writing sample at time of interview will be requested.

Preferred Skills and Abilities
1. Bachelor’s Degree.

2. Working knowledge of Yale policies and procedures or work experience in a university setting preferred, inclusive of event planning, processing financial transactions.

3. Familiarity with any of the following platforms: Excel, SharePoint, Canva, Canvas, Campus Groups, Event Management System (EMS), Qualtrics, Monday, Salesforce, SharePoint, Slate, Workday, and other platforms at Yale.

Principal Responsibilities

1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

11/02/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Benefits

A general description of the benefits to be offered with this Clerical and Technical position is available at:

Yale Benefits

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.