Workplace Experience Specialist

Information about the position 

The Workplace Experience Team is dedicated to creating diverse and flexible work environments across Vinted offices, warehouses, and verification centres. Our mission is to empower employees to choose the most suitable working approach tailored to their needs - whether that’s working from physical office spaces, enjoying amenities like office cafeterias and lounges, or utilising remote workplaces at home or coworking spaces in various locations. We actively support hybrid working models by integrating essential tools and infrastructure to foster productivity and connection.

As Workplace Experience Specialist, you'll run day-to-day operations and facilities across our London sites: our bustling verification centre in King's Cross and our Vinted Pay office in Shoreditch. You'll also support our Vinted Go parcel centres across Europe and help shape our future growth through new real estate projects. In this role, you will work closely with other members of the Workplace Experience Team to ensure Vinted’s facilities and operational standards are consistently applied. You will also collaborate with VintedGo stakeholders and warehouse management teams to understand the specific needs of each location, implement necessary changes, and drive continuous improvement initiatives.

In this position, you’ll 

• Fully manage day-to-day facilities operations, ensuring cleanliness and maintaining adequate supplies (e.g., snacks, office supplies, cleaning, pest control, etc.)
• Oversee office, warehouse and workplace operations, addressing location-specific challenges as they arise
• Manage vendor relationships, including negotiating contracts, fostering partnerships, and driving continuous improvements
• Collaborate closely with internal teams, including Operations, People, Finance, Legal,  IT and others
• Plan and oversee yearly budgets, monitor spending, and make operational decisions
• Organise inclusive and engaging events that strengthen workplace culture
• Contribute to Workplace Experience projects by gathering and analysing data to enhance the employee experience
• Support the opening of new locations by coordinating setup and ensuring smooth operations
• Onboard new employees, communicate updates across locations and collect employee feedback
• Be ready for frequent travel as part of the role

About you 

• Have experience in facilities management, workplace experience, or office management
• Have a strong understanding of vendor management and service provider oversight to ensure high-quality delivery
• Care deeply about taking ownership of day-to-day operations and driving continuous improvements
• Comfortable with managing multiple priorities and ad hoc situations in a dynamic office environment
• Good at time management, detail-oriented execution, and communicating confidently with internal stakeholders across teams
• Well-versed in event organization and execution
• Demonstrating a proactive, highly independent work style with a positive, adaptable mindset

Work perks 

• The opportunity to benefit from our share options programme
• 25 working days of holiday
• Newest MacBook models
• Home office support: we provide IT workstation equipment and a personal budget of up to €540 for home workplace furniture
• Confidential Employee Assistance Program (EAP) for you and your family
• Comprehensive Medical Insurance
• Group Life and Income Protection Insurance
• A matched pension scheme up to a set limit
• Access to a discounted gym membership plan
• Lunch benefit per working day
• Frequent team-building events
• A personal monthly budget for shopping on Vinted

Working at Vinted 

Individual learning budget

Each year, you’ll be given a learning budget (starting at €3,000), and a total of up to 10 working days over a 2-year period to support your personal and professional development.

Equal opportunity

We welcome applications from everybody, regardless of your background, identity, or life experiences. Job openings come with guides, not checklists. If you’re excited about a role, but don’t identify with every point in the ‘About you’ section, apply anyway – you might still be the perfect match!

The annual gross salary range for this position is: 34000 - 46000 GBP