Recreational Accounting Assistant

Organization

Parks Administration

Pay

$18.97

Pay Frequency

Hourly

Full Time / Part Time

Full time

Job Summary

DEFINITION
Under general supervision, maintains accounting records including, but not limited to, accounts payable, accounts receivable, and file maintenance; keeps accurate levels and ensures inventory is available and ready for use by performing the following duties.

Job Description

Essential Job Functions

• Prepare quote sheets and encumber purchase orders for recreational department.
• Answer incoming calls.
• Act as receiving clerk for all purchase orders for the recreational department.
• Process other services accounts, encumber purchase orders, reconcile invoices from various locations and process purchases for payment.
• Responsible for maintaining accuracy of physical inventory. Audit inventory on a regular basis and provide reports to accounting manager.
• Enter control numbers and amounts in Excel ledger.
• Maintain bookkeeping files and other files related to section.
• Reconcile receiving tickets, invoices, and purchase orders.
• Contact vendors for invoices, delivery, and prices as needed.
• Ensure that inventory items checked out are added to the correct work order.
• Act as Receiving Clerk for all purchase orders for recreational maintenance; match receiving tickets and submit to Receiving Officer.
• Convert or create work order requests from various departments.
• Coordinate returns and reallocation of obsolete items in inventory.
• Perform other duties as assigned.

Additional Job Description

Qualifications  

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required knowledge, skills and Abilities

Skill in:

• Using personal computers and other office related equipment; inventory control software, accounting software, database software, Microsoft Access, Excel, Word and Internet
• Filing and maintaining accurate records

Knowledge of:

• Departmental policies and procedures
• Basic arithmetic
• Inventory control and bookkeeping principles and techniques

Ability to:

• Input 35 WPM
• Understand oral and written instructions
• Deal tactfully with others
• Make mathematical calculations with speed and accuracy
• Perceive errors
• Read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations
• Write reports, business correspondence, and procedure manuals
• Respond to common inquiries or complaints from customers, regulatory agencies, or members of the community
• Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages; apply concepts of basic algebra and geometry
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Supervisory Responsibilities

This job has not supervisory responsibilities.

Education and/or Experience

High school diploma or general education degree (GED) and at least three years of satisfactory, full time paid employment in accounting, bookkeeping, or related work.

Certificates, Licenses, Registrations

None required.

Physical Demands

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to assume a stationary position, operate, activate, use, prepare, inspect, detect, position, reach with hands and arms, communicate, convey, express oneself, exchange information, and position self (to), move. The employee is frequently required to ascend/descend, traverse, and detect, perceive, identify, recognize, observe, inspect, assess. The employee must occasionally move or transverse, and taste or smell. The employee must regularly transport, move, position, put and/or install up to 25 pounds, frequently transport, move, position, put and/or install up to 50 pounds, and occasionally transport, move, position, put and/or install up to 100 pounds. Specific vision abilities required by this job include close vision, color vision, distance vision, peripheral vision, depth perception, ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing this job the employee is occasionally exposed to wet or humid conditions (non-weather), work near moving mechanical parts, fumes or airborne particles, risk of radiation, and vibration. The noise level in the work environment is usually loud.

EEO STATEMENT

Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County.

NOTE: Job descriptions are subject to change based on changing business needs and conditions.

Location

HQ