Creative Team Coordinator

Description

Derse is a complete face-to-face marketing agency and exhibit builder. We bring a smarter approach to building client sales while managing their trade show, marketing environments and event programs. Our teams are made up of smart and forward-thinking people who bring experiential marketing solutions to life!

We believe in committing to a long-term investment in your career with a total rewards package including:

• Competitive pay and comprehensive benefits package
• A bright and energetic culture where your ideas are valued
• 75+ years of financial stability

Derse employs over 600 people in marketing, program management, creative & skilled production, and corporate support. Locations include Milwaukee, Chicago, Las Vegas, Dallas, Pittsburgh, and various communities in Poland & Germany. Visit our website derse.com to learn more! 

The Creative Team Coordinator plays a key role in ensuring seamless project workflow through the Creative Department by administrating project information, managing pre-sale tradeshow workflows, and coordinating project staffing across departments. This position serves as the operational hub between Sales, Design, Estimating, and supporting departments by ensuring timely and accurate data entry, resource planning, and communication for the assigned teams.  Read through and apply if this sounds like the opportunity for you!   

Creative Team Coordinator Responsibilities

• Administrates the creative operational system “Work Front” including;
  • Entering new project information including project description, Creative Lead, budgeted hrs
  • Updates Work Front as information changes
  • Closes out projects and updates win / loss status
• Collaborate with Creative Directors and Corporate Specialty Dept. heads to determine Creative Leads
• Works with other supporting dept. heads to determine support Dept. Project Leads & tracks changes throughout the project to maintain accurate information housed in SOD
• Works with Creative Lead to determine other creative resource availability required for the project including task description
• Supports project creative leaders in an administrative capacity with setting up meetings, travel arrangements / accounting, etc.
• Reconcile team credit card(s) and track charges in Certify
• Upload and Reconcile Payroll daily for resource charge-out reports & client billing
• Attend and run weekly Design & Estimating meetings along with Divisional VP
• Backup for Supervisor; Creative Team Coordinators
• Update internal Connect calendar with remote, vacation, and business travel for assigned creative team       

Requirements

Creative Team Coordinator Requirements and Qualifications

• Minimum of Associate degree and 2+ years’ relevant experience. Bachelors degree preferred. 
• Proficiency in MS Suite (Outlook, Word, and Excel) and MS Suite Cloud (OneDrive) required.
• Ability to type 50-60 WPM with levels of accuracy required.
• Must have high attention to detail with data entry and tracking.
• Experience with project management tools such (Workfront, Asana, Monday.com), strongly preferred.