Vista Fulfillment Group

Licensed alcohol e-commerce fulfillment and compliance

Accounts Receivable Manager

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeSantee, CA, USA$30 - $37 /hrIn-person

About the Job

Requirements

Accounts receivable experience is required.
A bachelor's degree in Accounting or a related field is required.
Strong QuickBooks experience is required.
Strong Excel skills are required, including pivot tables, VLOOKUPs, formulas, filters, and sorting.
Experience with AR aging reports is required.
Experience with data cleanup and reconciliation is required.
Account management skills are required.
Experience reviewing invoices, billing calculations, customer statements, and payment records is required.
Strong communication with customers, vendors, internal teams, and leadership is required.
Ability to manage multiple accounts, deadlines, follow-ups, and team priorities is required.
Strong attention to detail and accuracy is required.
Must be able to work on-site in Santee, California.

Responsibilities

Oversee the full accounts receivable process, from invoicing through payment collection.
Ensure customer invoices are calculated, reviewed, approved, and sent accurately and on time.
Review the AR team's work to confirm billing, payment calculations, and account details are correct.
Monitor open AR balances and follow up on overdue payments.
Communicate with customers, vendors, and account contacts to resolve payment issues.
Escalate collection issues, disputes, or delayed payments quickly to the CFO.
Work closely with the CFO on AR aging, cash collection, payment status, and customer account risks.
Review customer accounts, payment history, balances, and outstanding invoices.
Help manage payment disputes, short pays, missing payments, and billing questions.
Create AR reports showing aging, collections, payment status, disputes, and team performance.
Lead and train the AR team and hold them accountable for accuracy and timely follow-up.
Improve AR processes, invoicing workflows, documentation, and reporting.
Review customer invoices before they are sent.
Confirm the AR team calculates charges correctly and on time.
Monitor AR aging and identify accounts that need follow-up.
Contact customers about overdue payments or payment disputes.
Build Excel reports showing open balances, aging, payment trends, and collection status.
Use QuickBooks to review customer accounts, invoices, payments, and outstanding balances.
Resolve short payments, missing payments, invoice questions, and customer disputes.
Report major payment issues or collection risks to the CFO quickly.
Train AR team members on proper invoicing and follow-up procedures.
Improve the process for reviewing, sending, tracking, and collecting invoices.

Desired Qualifications

Experience managing or supervising accounting, AR, billing, or collections staff is preferred.
Experience in fulfillment, logistics, ecommerce, 3PL, warehouse, retail, or distribution businesses.
Experience with customer billing, service fees, storage fees, fulfillment fees, shipping charges, or marketplace billing.
Experience supporting month-end close.
Experience creating AR aging reports and cash collection forecasts.
Experience improving billing or collections processes.
Experience working directly with a CFO, controller, or accounting leadership.

Accounts Receivable Manager

Vista Fulfillment Group · Santee, United States · Full-time · Posted 2026-06-02

Salary: USD 63,000–77,000

Workplace: on_site

Description

Full job description

Accounts Receivable Manager

Location: 10221 Prospect Ave, Santee, CA 92071

Company: Vista Fulfillment Group

Job Type: Full-time, on-site

Pay: $30-37/hour, depending on experience

About the Role

Vista Fulfillment Group is hiring an experienced Accounts Receivable Manager to oversee customer invoicing, payment tracking, collections, AR reporting, and the daily performance of the AR team.

This role is responsible for making sure customer invoices are calculated correctly, sent on time, followed up on, and paid within the agreed terms. The AR Manager will review the work of the AR team, communicate with customers and vendors regarding payment issues, and work closely with the CFO to keep AR balances accurate and current.

This is a hands-on management role for someone who is highly organized, detail-oriented, strong with Excel and QuickBooks, and comfortable leading a team while also communicating professionally with customers.

What You’ll Do

Oversee the full accounts receivable process from invoicing to payment collection
Ensure customer invoices are calculated, reviewed, approved, and sent accurately and on time
Review the AR team’s work to confirm billing, payment calculations, and account details are correct
Monitor open AR balances and follow up on overdue payments
Communicate with customers, vendors, and account contacts to resolve payment issues
Escalate collection issues, disputes, or delayed payments quickly to the CFO
Work closely with the CFO on AR aging, cash collection, payment status, and customer account risks
Review customer accounts, payment history, balances, and outstanding invoices
Help manage payment disputes, short pays, missing payments, and billing questions
Create AR reports showing aging, collections, payment status, disputes, and team performance
Lead, train, and hold the AR team accountable for accuracy and timely follow-up
Improve AR processes, invoicing workflows, documentation, and reporting

Ideal Candidate

Experienced AR professional with strong management and communication skills
Comfortable managing a small team and reviewing their work for accuracy
Education in accounting or finance
Strong with customer account management and payment follow-up
Able to professionally chase payments without damaging relationships
Very organized with strong time management and follow-through
Comfortable working directly with the CFO and escalating issues quickly
Detail-oriented and able to catch billing mistakes, missing details, and payment discrepancies
Strong problem solver who can manage disputes and keep AR moving

Requirements

Accounts receivable experience required
Bachelors Degree in Accounting or a related field
Experience managing or supervising accounting, AR, billing, or collections staff preferred
Strong QuickBooks experience required
Strong Excel skills required, including (Pivot tables, VLOOKUPs, Formulas, Filters and sorting)
AR aging reports
Data cleanup and reconciliation
Account Management skills
Experience reviewing invoices, billing calculations, customer statements, and payment records
Strong communication skills with customers, vendors, internal teams, and leadership
Ability to manage multiple accounts, deadlines, follow-ups, and team priorities
Strong attention to detail and accuracy
Must be able to work on-site in Santee, CA

Nice to Have

Experience in fulfillment, logistics, ecommerce, 3PL, warehouse, retail, or distribution businesses
Experience with customer billing, service fees, storage fees, fulfillment fees, shipping charges, or marketplace billing
Experience supporting month-end close
Experience creating AR aging reports and cash collection forecasts
Experience improving billing or collections processes
Experience working directly with CFO, controller, or accounting leadership

Example Responsibilities

Review customer invoices before they are sent
Confirm the AR team is calculating charges correctly and on time
Monitor AR aging and identify accounts that need follow-up
Contact customers about overdue payments or payment disputes
Build Excel reports showing open balances, aging, payment trends, and collection status
Use QuickBooks to review customer accounts, invoices, payments, and outstanding balances
Resolve short payments, missing payments, invoice questions, and customer disputes
Report major payment issues or collection risks to the CFO quickly
Train AR team members on proper invoicing and follow-up procedures
Improve the process for how invoices are reviewed, sent, tracked, and collected

Benefits

Why Join Us

This is a key accounting leadership role with direct impact on cash flow, customer accounts, and financial accuracy. You will help ensure invoices are correct, customers pay on time, AR balances stay clean, and the accounting team operates with strong structure and accountability.

Pay: $30.00 - $37.00 per hour

Benefits:

401(k)
Health insurance

Apply

Apply at Vista Fulfillment Group

About the Company

Vista Fulfillment Group

Licensed alcohol e-commerce fulfillment and compliance

Vista Fulfillment Group provides licensed e-commerce infrastructure for the U.S. alcohol market, handling checkout to delivery. It acts as a licensed retailer and merchant of record to ensure every transaction and shipment complies with the U.S. three-tier system. It offers backend services such as multi-state warehousing, co-packing, kitting, and custom engraving, powered by its 3JMS platform that unifies orders, inventory, billing, fulfillment, and analytics. Its warehouses in California, New York, and Texas support coast-to-coast delivery, and it integrates with platforms like Bottle Nexus to enable direct-to-consumer sales, differentiating itself by combining licensing, compliance, and technology with end-to-end fulfillment to help brands scale online while meeting regulatory requirements.

Company size: 11-50
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

Recently Posted Jobs

Explore more opportunities at Vista Fulfillment Group

See more jobs