Get to know the role

Job Title: Paralegal/Contracts Specialist, Licensing & Music Administration

Job Summary: We are seeking a detail-oriented and proactive Paralegal/Contracts Specialist, Licensing & Music Administration to join our legal team, providing support to a team of attorneys in serving internal clients across various departments, including licensing, production, and music administration. This role will involve drafting and reviewing basic licensing agreements and production contracts, leading music administration tasks, and serving as a key point of contact for licensing and music-related matters within the company.

The ideal candidate will have experience in drafting and negotiating licensing agreements, using contract management software, strong organizational and communication skills, and familiarity with music rights and administration. This role provides an excellent opportunity to work across a variety of teams, including media sales, merchandise licensing, publishing, and production.

People Manager: No

What you’ll do

Licensing & Production Support:

• Ensure all agreements and related documents are organized, properly filed, tracked, and easily accessible for internal stakeholders.

• Assist in the drafting, negotiation and review of legal agreements related to Media Sales, Merchandise Licensing, Publishing, and Production.

• Coordinate with the legal team to ensure timely and accurate drafting, negotiation, and execution of contracts for various licensing and production deals.

Music Administration:

• Assist the Production team in overseeing and maintaining the company’s internal music library, ensuring proper organization and documentation of all music assets.

• Accurately prepare and submit cue sheets for music used in various projects, ensuring compliance with industry standards and internal processes.

• Ensure appropriate agreements are in place and collaborate with the Royalties team to track music royalties, ensuring accurate reporting and timely payments.

• Review and evaluate internal and external music usage requests, providing guidance on licensing requirements, costs, and usage rights.

• Act as the primary contact for all music administration inquiries, both internally and externally, and address any issues related to music rights and usage.

• Assist Production with guidance related to music procedures and policies; provide training, explanations of standards and procedures.

• Conduct legal research as needed to support the licensing and music administration functions. Assist attorney in ensuring compliance with copyright, trademark, and music industry regulations.

What you’ll bring 

• Minimum of 5 years of experience working as a paralegal and/or contract specialist in a law firm or in-house legal department, with a focus on media or entertainment law.

• Detail-oriented with strong organizational skills and the ability to manage multiple projects simultaneously.
• Strong understanding of contract law, intellectual property rights, and entertainment industry standards.

• Bachelor’s degree in paralegal studies, legal studies, or related field.

• Certified Paralegal preferred.

• Excellent drafting and negotiation skills, with the ability to communicate legal concepts clearly and effectively.

• Experience with music administration software (e.g., RapidCue) and adaptable to using different software and systems.

• Excellent interpersonal and customer service skills.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Ability to maintain confidentiality, and to exercise discretion and good judgment.

• Proficiency in Microsoft Office Suite.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this role. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. Employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Base Salary Range: For this role, new hires generally start between $105,000.00 - $124,450.00  per year. The full range is $105,000.00 - $157,000.00  per year. This range is applicable for the labor market where the role is intended to be hired. The final base salary is directly related to the candidate’s qualifications and professional experience uniquely.

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