Facilities Coordinator 2

Job Summary

The Facility Coordinator II will manage daily facility operations, ensuring effective communication with customers and internal teams, and overseeing task delegation and workflow efficiency. This role is responsible for creating and maintaining operational procedures, organizing essential documents, and handling IT equipment procurement and setup. The Facility Coordinator II will also edit purchase orders at the time of invoice processing, vendor profiles, and payroll processing, including data entry and record-keeping. Additionally, this role involves overseeing invoicing and expense reporting, ensuring accurate and timely processing within the ERP system, and resolving any related issues to support smooth facility operations.

Essential Duties

• Proactively engage with internal and external customers, promptly respond to inquiries, and deliver timely updates.
• Answer phone calls and dispatch work requests.
• Empower administrative staff through task delegation to optimize workflow efficiency and drive KPI success.
• Create, update, and manage standard operating procedures, and documentation.
• Compile documents for New Partner Orientation and Safety binders.
• Manage procurement, setup, and maintenance of IT equipment, ensuring seamless access for all users.
• Control correct purchase order placement and manage vendor profiles, ensuring accurate record-keeping and timely updates.
• Oversee payroll processing, including data entry, full-cycle management, and record-keeping for leave and absences.
• Collect wage and fringe benefit information for certified payroll reports and address payroll issues.
• Manage and process invoices and expense reports within the ERP system, resolving discrepancies and ensuring timely vendor payments.
• Perform other duties as required.

Minimum Requirements

High School Diploma or GED

1 year of experience

Excellent communication and interpersonal skills.

Attention to detail.

Ability to manage and protect confidential information.

Basic understanding of payroll processes, invoicing procedures, and expense management.

General knowledge of procurement and managing vendor relationships.

Grow Your Career with TDIndustries

Founded in 1946, TDIndustries is a premier, employee-owned Mechanical, Electrical, and Plumbing (MEP) company delivering full-lifecycle building solutions—from design and construction to service and facilities maintenance. We power critical environments like hospitals, schools, data centers, stadiums, and commercial buildings across Texas and the Southwest.

Our Partners (employees) are the core of our success. As an employee-owned company, you have a voice, a stake, and a clear path to grow. Recognized by FORTUNE Magazine as a "100 Best Company to Work For," we invest in top training, career development, and a culture built on trust and servant leadership.

Join a growing team where your skills matter, and your future is built to last.

At TDIndustries, we believe opportunity should be built — and shared — by all. Whether you work with tools or technology, in the field or the office, we hire and grow people based on skill, potential, and integrity — never labels. We value the diverse paths that bring people to our team and welcome Partners of all backgrounds, including differences in race, color, religion, sex, gender identity or expression, sexual orientation, age, ability, military service, and more. What matters most is how we work together to build excellence.