Payroll Coordinator

JOB TITLE SUMMARY

Job Title: Coordinator, Payroll

Division:  Human Resources

Evaluation Group:  Staff

FLSA Status:  Exempt

Reports To:  Director, Payroll

Positions Supervised:  N/A

Job Summary

The Payroll Coordinator ensures the accurate and timely processing of assigned payrolls while overseeing the efficient tracking and management of employee time and attendance within the institution’s system.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Ensures that all computing of wages and withholdings for employees is completed accurately and in a timely manner

• Monitors payroll adjustments for all promotions, transfers, terminations and newly hired employees

• Processes off-cycle checks as needed for terminations and discrepancies

• Maintain compliance with multi-state taxation regulations on assigned payrolls

• Processes yearly tax forms

• Assists employees with making tax status and direct deposit changes within Workday

• Answers questions and assists in resolving employees’ payroll-related issues

• Conducts overtime and timecard audits

• Ensures that all timecards are completed, approved and submitted for payroll processing

• Reviews and processes all payroll tax adjustments

• Maintains payroll-related files and records

• Conducts various payroll audits and provides reporting as needed

• Assists approvers with time corrections, time-off entry and any questions related to the timekeeping system

• Assists the HR division with conducting payroll, timekeeping, compliance, and other operational audits; gathers and analyzes data, prepares reports, and identifies discrepancies

• Develops and updates SOPs for all processes within the payroll department

Service Excellence

• Supports the mission of the University and serves as an ambassador of the Q2 culture of service excellence

• Models, supports, and holds others accountable to the University’s values

• Serves as the primary point of contact for employees answering emails, phone calls, and inquiries in a timely manner

Communication, Teamwork and Collaboration

• Works closely with the HR Specialists in managing employee and organizational changes.

• Assists employees and managers with questions about payroll policies and pay discrepancies

• Provides time tracking training to timecard managers

Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.

• Bachelor’s degree

• Minimum of 3 years payroll experience

• Experience with Workday Payroll or a similar system preferred

Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.

• Demonstrated ability to work effectively with individuals from diverse communities and cultures

• Excellent written and verbal communication skills

• Ability to establish and maintain effective relationships with faculty, staff and colleagues

• Excellent organizational and prioritization skills

• Ability to work on multiple tasks simultaneously

• Strong professional integrity and ability to maintain strict confidentiality

• Ability to use good judgment, think critically and adapt to new technology and processes

• Ability to use general office hardware and computer software applications

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.  

• General office setting

• Standard flex

• Occasional adjustments to hours to assist with System members operating in other time zones.

Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to work effectively at a computer for up to eight hours daily

• Ability to sit for extended periods of time

• Regular attendance is a necessary and essential function