Administrative Assistant - Junior

DarkStar Intelligence seeks a detail-oriented Administrative Assistant to provide expert on-site administrative support to the PM MAGTF C2 program office, reporting to the MAGTF C2 Administrative Officer. This position focuses on sustaining the day-to-day administrative operations that keep the program office running efficiently. The selected candidate will manage action items, maintain official electronic program files, deliver daily morning reports, and perform calendar management for the Program Manager and Deputy Program Manager. This role supports the full administrative lifecycle, including DTS travel reviews, organizational chart maintenance, employee check-in processing, DISS and SAAR submissions, and ETMS2 tasker routing and tracking.

Note: This position is contingent upon contract award

Responsibilities

• Provide on-site administrative services to the PM MAGTF C2 program office, reporting to the MAGTF C2 administrative officer.
• Organize, review, and manage action items in the action tracking database and post status to the PM MAGTF C2 SharePoint site.
• Maintain all electronic official program documents and files for the PM/DPM and staff.
• Populate and monitor daily morning reports and deliver them to the government administrative officer or morning report coordinator.
• Perform daily calendar management for the PM and DPM; monitor schedule, meeting, and conference room requests.
• Maintain government organizational charts and personnel counts (BIC numbers).
• Review DTS travel request forms to ensure requirements are met.
• Assist with the new-employee check-in process (seat/phone assignments, portal roster, supplies).
• Submit DISS requests for government personnel and SAAR forms for government and support contractors.
• Use DON ETMS2 to review external taskers, recommend internal routing, and track/consolidate/submit responses for PM approval.