Administrative Assistant

Job Description

Can you juggle two to three ringing lines and still sound like you have all day?

If staying calm and friendly in a fast-paced, phones-never-stop (until inclement weather arrives) environment comes naturally to you, we want to talk.

Our civil engineers and materials testing lab help build the roads, bridges, buildings, and infrastructure our communities depend on every day. As our receptionist, you’ll connect those clients with the experts who make it happen and every client, contractor and vendor starts with one call. You’re the person who answers it. 

You’ll thrive here if you

• Stay calm and upbeat when the phones light up all at once
• Communicate clearly and pleasantly by phone, email, and in person
• Multitask without losing focus or attention to detail
• Are comfortable with phone systems and Microsoft Office 
• Take pride in being reliable, organized, and on time

TypicalDutiesandResponsibilities:

• Operates telephone reception system.
• Responsible for walk-in client reception.
• Prepares project file folders.
• Responsible for picking up, sorting, and distributing company mail.
• Prepares outgoing mail and shipping packages.
• Prepares formal correspondence, memos, transmittal letters and facsimile cover sheets as requested. Distribute incoming faxes which are mainly utility locates.
• Responsible for project filing/archiving for all company projects.
• Assists in courier services and running company errands as needed.
• Assists department personnel in project and department administration and coordination, as requested.
• Data entry for administrative department, which may include utilizing Deltek Vantagepoint Financial Software.
• Assists with all other duties assigned from time to time by department managers or office manager.

Qualifications

Educationand/orExperience:

High school diploma or general education degree (GED) and 4 years experience in general office setting. Continuing education in computer software is desirable.

OtherAbilitiesandSkills:

Ability to read and interpret documents such as client correspondence, operating and maintenance instructions, policy and procedure manuals. Ability to operate computer, with primary utilization of the following software:

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Traning will be provided for Deltek Vantagepoint Project and Financial Software

Certificates,Licenses,Registrations:

Notary Public Certificate (optional) Valid Driver’s License

Additional Information

KVE conducts pre-employment drug and alcohol screenings, as well as pre-employment driving history checks. KVE is an Equal Opportunity Employer.All your information will be kept confidential according to EEO guidelines.