Facilities Operations (1)

Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has approximately 2,000 lawyers. Headquartered in New York with offices in Beijing, Boston, Brussels, Dallas, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, San Francisco, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.

Job Summary & Objectives

The Operations Manager is responsible for overseeing the smooth and efficient operations of the Houston and Dallas offices. This role provides strategic operational leadership, manages office initiatives, and ensures alignment with firm objectives, operational needs, and priorities. The Operations Manager is a key point of contact for office operations, driving effective communication, collaboration, and execution across teams.

Essential Job Duties & Responsibilities

Oversee daily office operations across multiple locations, ensuring efficient processes, clear communication, and alignment with firm objectives and needs.
Lead and supervise operations and facilities personnel, including direct and indirect reports, by providing guidance and promoting accountability.
Manage office projects and initiatives overseeing timelines, budgets, execution, and follow-through to achieve successful firm outcomes.
Serve as the primary point of contact for office operations, coordinating with internal teams and external stakeholders, including vendors and contractors.
Manage vendor, contractor, and service provider relationships, ensuring effective partnerships, successful project delivery, and quality service through communication and coordination.
Oversee budgets, financial reporting, records, and operational expenses. Performing processes associated with notary renewals, IOLTA compliance, and State Bar dues.
Understand business operations, departmental needs and office requirements to support in effective decision making.
Supervises IT technology within common areas, room set-up/maintenance, guest arrival and communications.
Monitor and assist with meeting and event activities to ensure internal stakeholder satisfaction and compliance with health and safety regulations and laws.
Collaborate with the Director of Administration to assess operational efficiencies and ongoing operational needs.
Assess the performance of Facilities and Operations team members; participate in the performance evaluation process.
Liaise with library staff in the New York office to assess and maintain library needs for the Houston and Dallas office.
Partner with the Facilities Manager to handle tasks associated with security access, health and safety, vendors, and the student intern program
Perform other duties and assist with various projects as assigned

Education

Required

Bachelor’s degree or equivalent experience

Skills and Experience

Required

Minimum of 4 years of relevant experience in a professional services environment.
Minimum of 4 years’ supervisory experience managing personnel, projects, and processes.
Experience with financial reporting, expense management, and budgeting.
Strong verbal, written, and interpersonal communication skills with the ability to present information clearly and build professional relationship firmwide.
Ability to assess situations, prioritize competing tasks, adapt to changing priorities, and keep management informed while ensuring accuracy and timely follow-up.
Knowledge of relevant health and safety requirements.
Ability to proactively seek ways to manage costs and enhance service levels.
Proficiency in MS Office Suite (Word, Excel and Outlook).
Ability to work independently and in a team environment.
Strong attention to detail with a focus on accuracy, consistency, and quality in all work.
Travel is needed for up to 20%.

Preferred

Minimum of 6 years of experience with operations and project management
Minimum of 4 years of experience in a large organization
Experience with event planning

Salary Information

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

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For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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Operations Manager

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