Officer – Document Control & Records Management

Job Description

Job Summary:

The Officer, Document Control & Records Management will ensure the accurate, secure, and efficient management of all organizational documents and records across healthcare facilities. This role is critical in maintaining compliance with regulatory standards, supporting seamless operations, and enabling data-driven decision-making. By implementing robust document control systems, the Officer will contribute to the organization’s commitment to excellence in healthcare administration and operational transparency.

Responsibilities

• Develop, implement, and maintain document control processes to ensure accuracy, accessibility, and compliance with organizational and regulatory requirements.
• Oversee the secure storage, retrieval, and archiving of physical and electronic records, ensuring data integrity and confidentiality.
• Collaborate with HR, administrative, and clinical teams to streamline records management and improve operational efficiency.
• Conduct regular audits of documentation systems to identify gaps, recommend improvements, and ensure adherence to best practices.
• Provide training and support to staff on records management protocols and the use of document control tools.

Qualifications

Responsibilities:

• Develop, implement, and maintain document control processes to ensure accuracy, accessibility, and compliance with organizational and regulatory requirements.
• Oversee the secure storage, retrieval, and archiving of physical and electronic records, ensuring data integrity and confidentiality.
• Collaborate with HR, administrative, and clinical teams to streamline records management and improve operational efficiency.
• Conduct regular audits of documentation systems to identify gaps, recommend improvements, and ensure adherence to best practices.
• Provide training and support to staff on records management protocols and the use of document control tools.
• Must be a resident of Imo State or open to relocation.

Additional Information