Office Administrator

Office Administrator – Toronto (12-month contract)

We are currently seeking an Office Administrator to join our team in Toronto. This person will help to organize and support daily operations in-office; handle tasks delegated to them by the Site Manager and Operations Coordinator in Montreal and other tasks that may arise, as well as performing secretarial and administrative duties.

Salary range: CAD 50,000 - 60,000

Responsibilities:

• Managing day-to-day operations of the administration and staff members.
• Maintain office organization and ensure necessary supplies are stocked, and all equipment is functioning and well maintained.
• Cultivate and maintain positive relationships with various suppliers and property management to ensure high quality, cost-effective purchases and a conducive workplace environment.
• Collaborate with the site manager and Operations Coordinator to liaise with accounting, legal, and management teams in China for budget control, expenditure monitoring, processing reimbursements, and handling other financial matters.
• Support Human Resources and IT team in employee’s onboarding process. Assist the site manager in planning, scheduling, and promoting office events such as meetings, conferences, interviews, orientations, and training sessions.
• Ensure compliance with regulations by staying updated with relevant laws and addressing any compliance issues. Assist with special projects and events, tracking progress towards company objectives.

Qualifications and Skills:

• 3 years of relevant experience.
• Excellent verbal and written communication skills.
• Strong organizational and interpersonal skills.
• Diplomatic and tactful approach to handling tasks Adaptability to varying work demands. Proficiency with Microsoft Office Suite Curious and willing to learn.