Proven ability to maintain accurate, real-time inventory records and resolve discrepancies quickly.
Experience coordinating purchasing and replenishment in a project-based or field-services environment.
Ability to build and maintain a clean, scalable warehouse system.
Ability to work cross-functionally with sales, project management, accounting, vendors, and field teams.
Comfort staging materials hands-on while also building the processes around the work.
Responsibilities
Maintain accurate records of all inventory items, quantities, and locations in the inventory software.
Track incoming and outgoing materials in real time.
Conduct regular inventory audits and cycle counts.
Identify and resolve inventory discrepancies quickly.
Monitor inventory levels and reorder materials as needed.
Coordinate with sales and project teams to forecast material needs.
Ensure timely ordering to prevent project delays.
Maintain appropriate stock levels without over-ordering.
Receive incoming shipments and verify accuracy against purchase orders.
Inspect materials for damage or defects.
Ensure received items are properly logged and stored.
Communicate discrepancies or issues immediately.
Pull and stage materials for upcoming projects.
Ensure all required components are ready before installation.
Label and organize job-specific materials clearly.
Coordinate with installation teams to ensure readiness.
Maintain a clean, organized, and accessible inventory space.
Ensure all materials are properly labeled and stored.
Implement systems to improve efficiency and scalability.
Optimize the warehouse layout for ease of access and workflow.
Track and reduce lost, damaged, or unused materials.
Monitor usage patterns and identify inefficiencies.
Support profitability by controlling inventory-related costs.
Maintain showroom standards according to vendor requirements.
Submit required documentation and photos for compliance.
Ensure showroom displays are current and aligned with brand expectations.
Report exceptions early and coordinate with sales, project management, accounting, vendors, and field teams to keep jobs staged and ready ahead of time.
Company Overview
We are partnering with a luxury residential integration firm based in Scottsdale, AZ. For over 20 years, this team has delivered white-glove service and cutting-edge technology to discerning clients throughout the region. Known for treating every project like a work of art, this company values detail, integrity, and excellence in everything they do, from installation to client education and ongoing support.
Why Join Us?
Own a Role That Protects the Business — This position sits at the center of project readiness, cash flow, and margin. You'll have real ownership over the systems that keep jobs moving on schedule.
Working-Manager Autonomy — This is a hands-on leadership role. You'll build and run the inventory processes yourself rather than executing someone else's playbook.
Clear, Achievable Rewards — A quarterly performance bonus rewards inventory accuracy, on-time job staging, and fast issue resolution, on top of a competitive base salary.
Team-First Culture — Join a collaborative, no-ego environment where leadership works alongside the team and everyone contributes to the company's success.
Growth-Oriented Environment — This company is actively investing in systems, processes, KPIs, and team development, and this role is central to that next phase of growth.
Job Overview
We are seeking an Inventory Manager to own inventory control, purchasing coordination, receiving, job staging, warehouse organization, and showroom product accountability. This is a working-manager role: you'll be on the floor doing the work while also establishing the repeatable systems that keep it running smoothly.
The right person for this role protects project schedules, cash flow, and gross margin by reducing shortages, excess stock, loss, damage, and ordering errors. You'll report exceptions early and coordinate directly with sales, project management, accounting, vendors, and field teams to keep every job staged and ready ahead of time.
Key Responsibilities
Inventory Tracking & Accuracy
Maintain accurate records of all inventory items, quantities, and locations in the inventory software
Track incoming and outgoing materials in real time
Conduct regular inventory audits and cycle counts
Identify and resolve discrepancies quickly
Ordering & Replenishment
Monitor inventory levels and reorder materials as needed
Coordinate with sales and project teams to forecast material needs
Ensure timely ordering to prevent project delays
Maintain appropriate stock levels without over-ordering
Receiving & Verification
Receive incoming shipments and verify accuracy against purchase orders
Inspect materials for damage or defects
Ensure all received items are properly logged and stored
Communicate discrepancies or issues immediately
Job Allocation & Staging
Pull and stage materials for upcoming projects
Ensure all required components are ready prior to installation
Label and organize job-specific materials clearly
Coordinate with installation teams to ensure readiness
Warehouse Organization & Management
Maintain a clean, organized, and accessible inventory space
Ensure all materials are properly labeled and stored
Implement systems to improve efficiency and scalability
Optimize layout for ease of access and workflow
Loss Prevention & Cost Control
Track and reduce lost, damaged, or unused materials
Monitor usage patterns and identify inefficiencies
Support profitability by controlling inventory-related costs
Showroom Compliance
Maintain showroom standards per vendor requirements
Submit required documentation and photos for compliance
Ensure displays are current and aligned with brand expectations
Qualifications
Proven ability to maintain accurate, real-time inventory records and resolve discrepancies quickly
Experience coordinating purchasing and replenishment in a project-based or field-services environment
Strong organizational skills with the ability to build and maintain a clean, scalable warehouse system
Comfortable working cross-functionally with sales, project management, accounting, vendors, and field teams
A working-manager mindset: equally comfortable staging materials hands-on and building the process around it
Compensation
Base Salary: $65,000–$80,000, depending on experience