Intellectual Property Paralegal - Intellectual Property
About the job
- A Bachelor's Degree is required, although equivalent experience may be considered.
- At least 3 years of relevant work experience in a professional environment is required.
- Extensive knowledge of United States patent rules and procedures is required, along with knowledge of the Patent Cooperation Treaty and/or national laws of other countries.
- Proficiency in Windows-based software and the Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, is required.
- The candidate must have strong attention to detail, outstanding organizational skills, effective time-management abilities, and the ability to work under pressure while meeting strict deadlines.
- The candidate must be able to maintain confidentiality when handling confidential, sensitive, and proprietary information.
- The candidate must be able to work independently with minimal supervision and collaboratively as part of a cross-functional team.
- The candidate must have strong oral and written interpersonal and communication skills, active listening ability, and a professional demeanor.
- The candidate must be able to deal calmly and effectively with high-stress situations and constructive criticism.
- The candidate must be able to learn new software applications quickly.
- The candidate must understand artificial intelligence capabilities, limitations, and responsible use in a professional environment.
- The candidate must be familiar with, or willing to learn, firm-approved artificial intelligence tools such as Copilot and ChatGPT.
- Provide organizational and practice-specific assistance to intellectual property attorneys by managing patent prosecution matters and performing related patent prosecution services and support.
- Support the department with general administrative duties and special projects related to intellectual property matters.
- Manage and organize the United States patent docket and processes for multiple intellectual property attorneys.
- Prepare client formalities for execution, including declarations, assignments, and powers of attorney.
- Electronically file provisional, United States utility, continuation, divisional, design, Patent Cooperation Treaty, and 371 national-stage applications, as well as reissue applications.
- Follow up on patent prosecution submission requirements, including responses to office actions and issue-fee payments with the United States Patent and Trademark Office, including formalities and information disclosure statements.
- Perform assignment searches and assignment recordings, and review chain of title.
- Manage dockets and calendars while meeting patent-filing deadlines.
- Manage and update files in the United States Patent and Trademark Office Patent Application Locating and Monitoring system database and prepare responses as needed.
- Draft office-action responses and shells for office-action responses.
- Maintain client portals, update client-status charts, and run client-docket reports for portfolio analysis.
- Communicate with clients regarding upcoming United States patent deadlines, requests for instructions, formalities reminders, and filings.
- Calculate patent-term adjustments and process payment of issue fees.
- Review, file, and prepare information disclosure statements and accompanying documents.
- Effect national-phase entry of Patent Cooperation Treaty applications and prepare and file continuing applications.
- Correspond with foreign associates, oversee payment of foreign-associate invoices, and prepare reporting letters to clients.
- Effect portfolio transfers and manage multi-client portfolios.
- File and assist in the prosecution of design applications, including convention deadlines for filing abroad.
- Proof and edit patent applications, formal documents, and office actions, and prepare shells for office-action responses.
- Meet the firm's ethical and professional requirements and complete required learning and development activities.
- Meet internal and external deadlines and manage time effectively during periods of prolonged intense work during and after regular office hours.
- Fulfill firm administrative responsibilities, including timekeeping and billing requirements.
- Assist with other department activities as needed and perform additional assigned duties.
- Work overtime as needed.
- A Certificate in Paralegal Studies from an accredited institution is preferred.
- Law firm experience is preferred.
- Previous experience with Filesite is a plus.
- Certified Paralegal status is a plus.
About the company
Greenberg Traurig is a large global law firm with more than 3,100 lawyers across 51 offices in the United States, Europe, the Middle East, Latin America, and Asia. It provides a wide range of legal services to clients across multiple industries and geographies, handling complex matters that cross borders. The firm’s offerings operate through a network of lawyers who collaborate across offices to deliver strategic legal solutions, conduct cross-border negotiations, and manage multi-jurisdictional matters for clients. What sets Greenberg Traurig apart is its scale, breadth of practice areas, and its emphasis on client trust, relationship management, culture, philanthropy, pro bono work, and innovation in delivering legal services. The firm’s goal is to deliver practical, well-informed legal guidance across borders and industries while maintaining strong client relationships and contributing to the community.
Company Size
5,001-10,000
Company Stage
Debt Financing
Total Funding
$726.8M
Headquarters
New York City, New York
Founded
1967
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Simplify's Take
What believers are saying
- October 2026 brought Ben Patton, Bee Chun Boo, and Allison Oasis Kahn.
- West Palm Beach signed a 10-year lease for 15 CityPlace, signaling long-term expansion.
- The London Real Estate team won 2026 recognition, strengthening recruiting and client credibility.
What critics are saying
- Two Manhattan class actions over the August 2026 cyber breach threaten costs and trust.
- Fast lateral hiring in London, Asia, Mexico, and Florida strains culture and integration.
- Cybersecurity failure becomes existential if corporate clients shift sensitive work to rival firms.
What makes Greenberg Traurig unique
- Greenberg Traurig spans 51 locations and 38 Chambers-ranked departments in 2026.
- London, Mexico, and Asia hires support one integrated cross-border real estate platform.
- Its real estate bench handles development, construction, finance, and restructuring across jurisdictions.
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Benefits
Health Insurance
Dental Insurance
Vision Insurance
HSA/FSA
401(k) Retirement Plan
401(k) Company Match
Vacation (Paid)
Paid Vacation
Sick Time
Growth & Insights and Company News
6 month growth
10%1 year growth
10%2 year growth
10%Brandywine Realty Trust has sold a 441,000-square-foot office building in Philadelphia to Burlington Stores, which will use it as its new corporate headquarters. Law firm Greenberg Traurig advised Brandywine on the deal. The building is at 3151 Market St. in the University City neighbourhood. Burlington plans to occupy all of it and move its headquarters from New Jersey, bringing an estimated 2,000 jobs to Philadelphia over the next five years. Joshua D. Cohen, who chairs the firm's Philadelphia real estate practice, praised the move as "game-changing" for the city and the commonwealth. Brandywine's general counsel, Shawn Neuman, called the firm a "trusted and valued partner.
Greenberg Traurig has hired Hannah Roscoe as a shareholder in its London Energy & Natural Resources Practice. She advises clients in the energy and infrastructure sectors on mergers and acquisitions (M&A), joint ventures, restructurings, financings, and project development. Her work includes battery storage deals, biomass plant restructurings, green hydrogen matters, and the sale of an onshore wind farm. She will work with practice head Shashank Krishna on UK and international transactions. Roscoe follows Sofiya Bumagin, who recently joined from Sidley Austin to focus on infrastructure M&A for private equity firms and other private capital providers. "Hannah's arrival is another example of our investment in leading talent in these important sectors," said executive chairman Richard A. Rosenbaum.
Greenberg Traurig presents at CO-ACC 2026 Signature Event, Annual Meeting. Related Professionals Capabilities BOSTON - Oct. 9, 2026 - Global law firm Greenberg Traurig, LLP Shareholders John R. Richards and Mikaela Shaw Masoudpour will present on the panel "Navigating AI in the Workplace: Risks, Rules & Real-World Strategies for a Changing Legal Landscape" at the Association of Corporate Counsel Central Ohio (CO-ACC)'s 2026 Signature Event and Annual Meeting Oct. 20 at The Grand Event Center in Columbus, Ohio. Greenberg Traurig has been a platinum sponsor of CO-ACC for four consecutive years. This session will explore how artificial intelligence (AI) is reshaping employment practices, from hiring and productivity tools to compliance and litigation risk. Panelists will provide practical guidance on implementing AI responsibly, with a focus on emerging legal frameworks, real-world case studies, and risk-mitigation strategies. Richards, global co-chair of Greenberg Traurig's Labor & Employment Practice and global chair of the Retail Industry Group, is an established player in the retail industry. He represents the full range of companies in the supply chain and addresses their cross-border and cross-practice legal, business, and operational needs, including designing and implementing compliance programs, responding to enforcement actions, and managing litigation. Within the firm's Labor & Employment Practice, he drives relationships with clients to manage employment/human resources compliance and mitigate legal risk by preparing employment-related agreements and workplace policies suitable for cross-jurisdictional use; translating those policies into practice through audience-specific operating guides and job aids; auditing company policies, practices, and classifications; and presenting highly tailored, dynamic training sessions to virtually every type of employer audience, from the executive and leadership level to rank-and-file employees. Masoudpour, a shareholder in Greenberg Traurig's Labor & Employment Practice, is a trusted advisor to employers on high-stakes matters. She stays on the forefront of the use of AI in the workplace, helping clients navigate the evolving patchwork of federal, state, and local AI laws; assessing AI-driven employment tools; and conducting AI bias audits. Masoudpour also focuses on pay equity matters, including counseling clients on equal pay and pay transparency laws and conducting proactive audits and compensation analyses. She regularly represents clients in courts and before administrative agencies in individual and class claims under Title VII of the Civil Rights Act of 1964, the Family and Medical Leave Act, the Americans with Disabilities Act, the Age Discrimination in Employment Act, the Fair Labor Standards Act, the Equal Pay Act, the National Labor Relations Act, and other traditional labor and employment statutes. February 28, 2027 - March 04, 2027 January 11, 2027 - January 15, 2027 Orlando, United States December 14, 2026 - December 15, 2026
Greenberg Traurig's Capital Markets Practice wins Impact Deal of the Year at IFLR Middle East Awards 2026. Related Professionals Capabilities DUBAI, United Arab Emirates - Oct. 9, 2026 - Global law firm Greenberg Traurig's Capital Markets Practice won Impact Deal of the Year at the IFLR Middle East Awards 2026 for its role on Binghatti's US$1.5 billion Sukuk Programme. The awards ceremony was held Oct. 8 at the Address Sky View Hotel in Dubai, United Arab Emirates (UAE). The deal was led by Greenberg Traurig's Dubai-based Capital Markets team, including Shareholder Alex Roussos, Senior Associate James Osun-Sanmi, Practice Group Attorney Katie Phillips, and Paralegal Oshin Maheshwari. * Debt & Equity-Linked Deal of the Year: Kuwait Finance House AT1 Mudaraba Sukuk * Public Policy & Regulation Team of the Year * Rising Star - International: Krishen Patel * Net-Zero Transition Award * Pro Bono Firm of the Year The IFLR Middle East Awards celebrate legal innovation across the region, honouring firms and in-house teams for their work on groundbreaking deals, creative structures, and novel approaches to complex mandates, according to the publication. Khalid A. Al-Thebity, Greenberg Traurig's Middle East Regional Chair and Managing Shareholder of the Riyadh, Saudi Arabia, office, said: "Winning Impact Deal of the Year at the IFLR Middle East Awards reflects the depth of our Capital Markets and Finance capabilities, combining local market insight, international standards, and cross-border collaboration to support the continued growth and evolution of the Middle East's Islamic finance markets." Chadi Salloum and Shibeer Ahmed, Co-Managing Shareholders of Greenberg Traurig's Dubai office, added in a joint statement, "This recognition is a testament to the technical strength, commercial insight, and collaborative approach of our teams, as well as our commitment to helping clients execute complex, high-profile transactions across the region. Congratulations to all involved." "We are honoured that this landmark transaction has been recognised as Impact Deal of the Year at the IFLR Middle East Awards, widely regarded as one of the region's foremost legal industry awards. The issuance builds on a series of successful transactions for the company, and it has been a pleasure to advise on multiple Binghatti issuances over the last year. Their success demonstrates both the strength of investor demand and Binghatti's growing impact in the market," Roussos said. Greenberg Traurig launched in the Middle East in 2023 with offices in Riyadh and Dubai, adding an office in Abu Dhabi, UAE, in 2025. The firm has established itself in the industries and business sectors most active in the Middle East, including real estate; infrastructure and transportation; energy and natural resources; hospitality; finance and restructuring; mergers and acquisitions; private equity; private credit; sports and entertainment, including venue, talent, entertainment, and licensing; capital markets; and arbitrations and disputes. Greenberg Traurig's Abu Dhabi office is a branch of Greenberg Traurig, P.A. Greenberg Traurig's Dubai office is operated by Greenberg Traurig Limited. Greenberg Traurig's Riyadh office is operated by Greenberg Traurig through Greenberg Traurig Khalid Al-Thebity. October 07, 2026
Greenberg Traurig Washington, D.C., broadens life sciences, complex litigation capabilities with addition of Jonathan Janow. Oct 08, 2026, 19:30 ET WASHINGTON, Oct. 8, 2026 /PRNewswire/ - Global law firm Greenberg Traurig, LLP has expanded its complex litigation, life sciences, and antitrust capabilities with the addition of Jonathan D. Janow as a shareholder in its Litigation Practice in the Washington, D.C., office. Janow, who joins from Steptoe, represents pharmaceutical and life sciences companies in antitrust, class action, trade secret, and other complex commercial disputes in federal and state courts nationwide. Janow's addition continues a period of strategic growth for Greenberg Traurig's Washington, D.C., office. In recent months, the office has welcomed prominent attorneys and government professionals across the Health Care & FDA; Real Estate; Government Law & Policy; National Security; International Trade; Defense, Aviation & Space; and Regulatory & Compliance practices. "Welcoming Jonathan, who combines impressive courtroom experience in complex litigation with significant representations in the life sciences and antitrust areas, helps Greenberg Traurig meet strong client demand for sophisticated legal counsel who can assist with the increased regulatory and litigation challenges clients face," said Ernest LaMont Greer, Greenberg Traurig co-president and Washington, D.C., office chairman. "As we strategically enhance our capabilities in Washington, D.C., we are continually focused on having the highest-quality legal talent with the foresight and skill businesses require to navigate growth." For decades, Janow has represented a roster that includes generic and branded drug manufacturers, distributors, retailers, and industry associations. These include defending their interests in nationwide antitrust class actions brought by direct and indirect purchasers, product liability and consumer protection class actions, trade secret and breach of contract litigation, and constitutional challenges to state drug pricing regulations. "Jonathan is an outstanding addition to our team. His decades of experience representing a wide range of companies in highly complex litigation deepens our bench of exceptionally talented trial attorneys," said Tonya M. Esposito, administrative shareholder of Greenberg Traurig's Washington, D.C., office and co-chair of the Antitrust & Competition Practice. "Clients will benefit particularly from his rare command of the legal and commercial issues facing life sciences companies and practical approach to litigating antitrust issues." Beyond the courtroom, Janow helps clients identify antitrust, regulatory, and consumer protection risks before they lead to litigation and manages costs and exposure when disputes arise. He also works with life sciences companies to protect patents and trade secrets involving innovations developed using artificial intelligence. "Having known Greenberg Traurig litigators for years and being aware of the practice's reputation for depth and breadth of legal experience, I am very excited to now join them, offering my clients the benefits of a full-service, global law firm with an unmatched geographic presence and subject-matter expert platform," Janow said. "These attributes are essential to serving companies whose complexity and growth require exceptional and holistic legal counsel." Janow, who has a strong commitment to pro bono service, earned his J.D., with highest honors, from The George Washington University Law School and his B.A., magna cum laude, in government and politics from the University of Maryland. About Greenberg Traurig: Greenberg Traurig, LLP has approximately 3,200 lawyers across 51 locations in the United States, Europe, the Middle East, Latin America, and Asia. The firm's broad geographic and practice range enables the delivery of innovative and strategic legal services across borders and industries. Recognized as a 2025 BTI "Best of the Best Recommended Law Firm" by general counsel for trust and relationship management, Greenberg Traurig is consistently ranked among the top firms on the Am Law Global 100, NLJ 500, and Law360 400. Greenberg Traurig is also known for its philanthropic giving, culture, innovation, and pro bono work. Web: www.gtlaw.com. SOURCE Greenberg Traurig, LLP