LegalVision

Fixed-fee legal services for startups

Legal Operations & Admin Assistant

Administrative SupportConfirmed live in the last 24 hours

Full-timeManchester, UKNo salary listed

About the Job

Requirements

Have a background in business administration, operations, knowledge management, or a related field; legal experience is not required.
Have the ability to manage multiple priorities and stay organised.
Have a customer-service orientation and a warm, approachable communication style.
Be comfortable learning new enterprise software platforms.
Demonstrate strong attention to detail and a proactive approach.
Be able to work independently and use initiative in a fast-moving environment.

Responsibilities

Keep the office, kitchen, and meeting rooms tidy, stocked, and well presented.
Prepare meeting rooms for interviews and onboarding days, including providing water and glasses.
Order office supplies, stationery, and refreshments, and liaise with suppliers and building management.
Post, date, and file documents, including documents for the leasing team.
Maintain organised physical and electronic filing in accordance with the firm's file management procedures.
Handle incoming and outgoing post.
Assist with administering the lawyer consultation roster using the firm's calendar scheduling software.
Act as the first point of contact for office queries and facilities issues.
Provide ad hoc support on legal operations projects as directed.
Manage the Head of Legal's diary, including scheduling interviews, meetings, and team catch-ups.
Book travel for the Head of Legal and other senior lawyers as required, and arrange team socials.
Support the Head of Legal and senior legal operations managers in delivering lawyer and trainee onboarding programmes in the UK.
Create, administer, and track onboarding checklists for new starters, monitoring progress over their first three months.
Coordinate with legal teams to ensure each new starter has a tailored induction plan.
Manage the onboarding calendar, ensure new starters are booked into the correct sessions, and proactively resolve scheduling conflicts.
Deliver introductory onboarding sessions, including IT set-up and building orientation.
Support the continuous evolution of onboarding materials to keep pace with the firm's growth.
Coordinate internal training and continuing professional development programmes, including calendar management, room set-up, catering, and attendance tracking.
Create, improve, and update training materials and slide decks, turning notes and drafts into polished, reusable resources.
Assist with developing internal knowledge resources, playbooks, and process documentation, including document automation and AI prompt bank building.
Assist the Head of Legal with responding to data subject access requests in accordance with the firm's internal policies.

Desired Qualifications

An interest in legal operations, legal technology, or professional services is a plus.

Legal Operations & Admin Assistant

LegalVision · Manchester, United Kingdom · Full-time · Posted 2026-10-27

Workplace: on_site

Department: Legal

Description

About LegalVision

LegalVision is a commercial law firm built for forward-thinking businesses who want to work differently. Through our fixed-fee legal membership, we provide unlimited legal support to SMEs and in-house teams.

Our team uses custom-built technology to deliver fast, high-quality legal support with predictable pricing for clients and rewarding careers for those who work here. With readily scaling operations across the United Kingdom, LegalVision offers clear progression, exposure to interesting work at scale, and the opportunity to be part of an innovative law firm.

The Opportunity

Our Legal Operations team is the heart of our Legal department. From organising new starter onboarding and ongoing training, to booking travel for our lawyers to see clients, and keeping precedents up to date, they set our lawyers up for success and keep them humming.

To support the growth of LegalVision UK, we are seeking a highly organised, people-focused Legal Operations & Admin Assistant to provide in-office support to the Head of Legal, administer our lawyer onboarding and training programmes and provide general administrative and operational support to the legal team.

This is a full-time role suited to someone from an administration, operations, or similar background who thrives in a fast-paced environment, and takes pride in delivering an exceptional experience to internal clients.

Key Responsibilities

General office admin & Legal Ops support:

Keep the office, kitchen and meeting rooms tidy, stocked and well presented.
Prepare meeting rooms for interviews and onboarding days (including water and glasses).
Order office supplies, stationery and refreshments, and liaise with suppliers and building management.
Post, date and file documents, including for the leasing team.
Maintain organised physical and electronic filing, following the firm's file management procedures.
Handle incoming and outgoing post.
Assist with administering our lawyer consultation roster using the firm's calendar scheduling software.
Act as the first point of contact for office queries and facilities issues.
Provide ad hoc support on legal operations projects as directed.
Manage Head of Legal’s diary, including scheduling interviews, meetings and team catch-ups.
Book travel for our Head of Legal and other senior lawyers as required, and arrange team socials.

Lawyer Onboarding:

Support the Head of Legal and senior legal operations managers in delivering lawyer and trainee onboarding programmes in the UK.
Create, administer, and track onboarding checklists for all new starters, monitoring progress over their first three months.
Coordinate with legal teams to ensure each new starter has a tailored induction plan.
Manage the onboarding calendar, ensuring new starters are booked into the correct sessions and proactively resolving scheduling conflicts as they arise.
Deliver introductory onboarding sessions including IT set-up and building orientation.
Support the continuous evolution of onboarding materials to keep pace with the firm's growth.

Legal Training, Knowledge Management & Internal Privacy Support:

Coordinate the firm's internal training and CPD programmes, including calendar management, room set-up, catering, and attendance tracking.
Create, improve, and update training materials and slide decks to a high standard - turning notes and drafts into polished, reusable resources.
Assist with the development of internal knowledge resources, playbooks, and process documentation, including assisting with document automation and AI prompt bank building.
Assist Head of Legal with responding to data subject access requests in accordance with the firm’s internal policies.

The Ideal Candidate

Background in business administration, operations, knowledge management, or a related field - legal experience is not required.
Exceptional organisational skills with the ability to manage multiple priorities.
Warm, approachable communication style with a customer-service orientation.
Tech savvy and able to quickly master new enterprise software platforms.
Strong attention to detail and a proactive, can-do attitude.
Ability to work independently and use initiative in a fast-moving environment.
Interest in legal operations, legal technology, or professional services is a plus.

Benefits

Fast-paced environment with unique growth opportunities for high performers.
25 days holiday (excluding bank holidays) plus contractual sick pay.
Birthday leave, and enhanced maternity and paternity leave.
Annual health and wellbeing allowance, and confidential EAP support services.
Regular team socials.
Vibrant office environment in Ancoats and hybrid working available over time.

How to Apply

If this sounds like your kind of role, we’d love to hear from you!

Applications will be reviewed on a rolling basis and will close once the role is filled, so apply early to avoid missing out.

A note to recruiters: we’re all over this role, so there’s no need for you to get in touch. LegalVision does not accept unsolicited CVs or responsibility for any fees related to unsolicited CVs. Thanks!

Apply

Apply at LegalVision

About the Company

LegalVision

Fixed-fee legal services for startups

LegalVision provides affordable, specialist commercial legal services in Australia, focusing on startups, SMEs, and in-house teams. It delivers fixed-fee pricing instead of billable hours and offers a membership plan called LVConnect, which grants unlimited lawyer consultations for a monthly fee of 199 AUD (+ GST). The firm also uses custom technology—legal apps, portals, and platforms—to streamline workflows, speed up service delivery, and maintain high responsiveness. Unlike traditional law firms that bill by the hour, LegalVision emphasizes cost certainty and efficiency, backed by a broad education program with over 3,500 free legal articles to help businesses stay informed. By combining specialized legal work with technology-enabled delivery and an accessible learning resource, LegalVision aims to transform the legal market and become the trusted, affordable partner for startups, growing SMEs, and in-house legal teams.

Company size: 201-500
Company stage: Series B
Total funding: $5.7M
Headquarters: Sydney NSW, Australia
Founded: 2012

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