Associate Subcontracts Specialist

Company Overview

CB&I delivers integrated storage and asset‑management solutions that help customers operate safely, reliably, and efficiently across the lifecycle of their facilities. Through our two global business units - Storage Solutions, the world leader in tanks, terminals, and storage systems, and Asset Solutions, a leading provider of operations, management, wells and decommissioning services - we combine technical excellence with execution capability to extend asset life, optimize performance, and maximize value.

Overview

The Associate Subcontracts Specialist is an entry-level professional individual contributor role responsible for all commercial subcontracts administration work, including assistance with high-volume subcontract packages from issued requests for proposals through the execution phase.  Responsibilities include evaluation of proposals, securing qualified bids and bidders, and maintaining subcontract records in accordance with established procedures. Relies upon experience, interpersonal skills, and broad knowledge of subcontracts to ensure task completion in compliance with policies, procedures, and business strategy.

Responsibilities

• Actively participate in administering subcontracts engaged in construction activities for projects and company-owned facilities.
• Under close supervision, assists with implementing contracts, administration procedures and coordinates or monitors the completion of administrative tasks.
• Monitors areas of contract/subcontract performance as assigned.
• Conducts investigations and inquiries into specific contractual problems and may aid in claims and audit research.
• Facilitates communication between multiple departments within the Company and Contractors and manages all Contract documents, including the day-to-day pre-award and post-award administration.
•  Activities will include qualifying potential bidders and reviewing safety data, finalizing and awarding contracts daily administration during execution, including communications, invoicing, status reports, and contract closeout.
• Assisting with subcontracting strategy development for the subcontracts manager, ensuring all contracts are incorporated and negotiated to include the project's required flow-down conditions to minimize company risk.
• Perform day-to-day work, completing subcontract documentation in compliance with procedures and including necessary approval documents, traceability, and close-out packages.
• Ensure all subcontract requirements, such as performance guarantees, insurance, and warranties, are correctly secured.
• Deliver reports required by Project and Function on time for the Subcontracts Manager.
• Comply with company and subcontract policies, procedures, ethics, and code of conduct

Local Requirements

Attributes:

• Work Location: CBI Services, LLC – Plainfield, IL
• This position would be split 10/90 between the SCM overhead and project reporting functions to support the administration of agreements, reports, and invoice reconciliation
• Example: 10% SCM overhead and 90% project billable.
• General administration experience is a plus.
• Motivated individual looking to grow within an organization
• Contacts within industry/networking (Plus ++)
• Reports to Subcontract Manager/Regional Lead that is also in Plainfield, IL

Qualifications

• 0-3 years (minimum) in EPC industry, commercial procurement, construction management, subcontracts administration, or general administration
• Bachelor’s degree in Supply Chain Management, Business Administration, or equivalent industry experience in EPC market, products, and clients
• Familiarity with subcontract templates, packages, bid evaluation, negotiating terms and conditions, or Subcontract development and management processes

Organizational Structure and Location

• Organizational Level: N5+
• Reports to: Regional Subcontracts Lead
• Permanent Work Location: Plainfield, IL (Home office)
• May be temporarily assigned to Project Sites

Common Performance Metrics

• Performance of subcontract scope against estimated values
• Timely submission of changes and processing of change orders
• Secure and maintain approvals and documentation meeting all requirements
• 100% compliance with company and subcontract policies, procedures, ethics and code of conduct

Skills and Behaviors

• Business presence and polish
• Knowledge of CB&I products and markets
• Proactively identifies and solves the complex problems
• Strong analytical and problem-solving skills
• Mentally agile and ability to multi-task and manage tight deadlines
• Proven negotiating ability with high emotional intelligence and interpersonal skills
• Demonstrated business partnering skills with the ability to influence the organization
• Adaptability and agility to learn and contribute in varying and complex environments
• A mature business and technical acumen coupled with a drive to achieve results
• Exceptional communication and presentation skill, both written and verbal
• Ability to work and build credibility across the business, up to and including senior management level
• Proactively embraces and promotes the company's values and culture, including diversity & inclusion and a healthy and safe work environment

Benefits: CB&I is proud to offer eligible employees a robust package of benefits, including major medical, dental, and vision insurance, a 401(k)-matching program, FSA/HSA programs, long- and short-term disability options, life insurance, and AD&D. We also offer eligible employees paid holidays and paid time off. Benefits eligibility for permanent positions may vary by full-time or part-time roles, location, or position.

In accordance with applicable local and state laws or regulations, the compensation listed is the current estimated range for the position. Final offer details and future compensation may be determined by multiple factors, including, but not limited to, geographic location, market compensation data, skills, experience, and other relevant factors. Please discuss any compensation-related questions with your recruiter during the interview process.

Pay Range USD $63,045-$78,806/Annually