Document Controller

Job Description

岗位职责

• 负责项目全周期各类文件、图纸、合同、变更单及往来函件的接收、发放、归档、借阅与移交，建立完善的台账管理体系。
• 组织总包及分包单位，按建筑主管部门和城建档案馆要求，完成竣工资料的收集、汇总、检查、装订及竣工备案工作。
• 负责团队日常行政内务及文案工作，包括代购款项登记、各类审批表打印整理归档等。
• 参加工程会议并做好记录，登记工程付款台账，确保各类审批流程和付款记录清晰可查。
• 完成公司及项目部领导交办的其他相关工作。

Responsibilities

• Manage the full lifecycle of project documents, including drawings, contracts, change orders, and correspondence – from receiving and distributing to archiving, loaning, and transferring, while maintaining accurate ledgers.
• Lead general contractors and subcontractors in compiling, reviewing, binding, and submitting completion documents in compliance with local construction authorities and urban archive regulations, and drive the completion filing process to closure.
• Handle daily administrative and clerical tasks for the project team, including procurement payment records and the printing, organizing, and archiving of approval forms.
• Attend project meetings, take minutes, and maintain clear ledgers for project payments to ensure all approvals and financial records are well-documented.
• Complete other duties assigned by company and project leadership.

Qualifications

岗位要求

• 本科及以上学历，档案管理或工程等相关专业。
• 3年以上地产工业项目资料管理经验，至少完整经历1个项目从施工许可到竣工备案的全流程。
• 熟悉档案管理办法，掌握计算机档案管理信息系统，熟练使用CAD、Word、Excel、PowerPoint等办公软件。
• 工作踏实严谨，责任心强，具备良好的条理性和计划性。
• 善于跨部门沟通与协作，具备较强的协调能力和应变能力。

Requirements

• Bachelor's degree or above in Engineering or a related field.
• Minimum 3 years of experience in real estate project documentation, with at least one full project cycle from construction permit to completion filing.
• Proficient in archive management systems and software, including CAD, Word, Excel, and PowerPoint.
• Detail-oriented, organized, and self-motivated with a strong sense of responsibility.
• Excellent cross-functional communication and coordination skills, with the ability to adapt to changing priorities.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

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