Flight Scheduler

Job Description:

POSITION SUMMARY 

The Aviation Flight Scheduler for aircraft and crew will plan and coordinate aircraft schedules efficiently based on missions and crewing. The Scheduler is responsible for executing every aspect of the mission from beginning to end, anticipating the needs of TransMedics teams, the aircraft, and crew members.  This position is based at our state-of-the-art 24/7/365 Command Center in Andover, MA.  

RESPONSIBILITIES 

This position is responsible for, but not limited to, the following: 

• Receive incoming phone calls for flight requests.  

• Schedule crews, including adjusting for crews in training, sick, PTO etc., finding replacements and/or scheduling extra days as needed.  

• Assist Dispatch with flight cancellations or reroutes.  

• Determine the most efficient way to complete all requested missions with the available aircraft and crew.  

• Select the aircraft and crew for flight requests.  

• Ensure hangar availability if inclement weather is predicted.  

• Set up early or late arrivals with FBO’s.  

• Obtain required PPR’s and/or slots, check NOTAM’s, check weather at departure and arrival airports and proactively plan alternate airports as needed.  

• Identify, anticipate, and take corrective action to minimize potential/actual delays due to scheduling operations, crew legality, and maintenance issues.  

• Track Crew duty times for Federal regulations.  

• Coordinate with Maintenance teams for aircraft maintenance, repositioning, and test flights.  

• Coordinate with Maintenance when aircraft cleaning is needed.  

• Comply with all Federal Aviation regulations for crew pairings, weather alternates, NOTAMS.   

• Ensure all aircraft and crew logs are completed daily.  

• Ensure compliance with all company policies and safety standards, including complete knowledge of Part 135 regulations.  

• Review, prepare, and submit post-flight expense reports.  

• Special projects and duties as assigned by department supervisors.  

• Performs other TransMedics tasks and duties as required  

MANAGEMENT RESPONSIBILITIES 

This position manages the following positions on a daily basis. 

• This position will not have management responsibilities. 

PHYSICAL ATTRIBUTES 

• General office environment sitting for extended periods at a computer.  

• Use hands and fingers for typing and operating equipment.  

• Have good vision and hearing to communicate with staff.  

• Possess basic organizational skills to manage complex schedules.  

MINIMUM QUALIFICATIONS  

• Prior experience in aviation, crew management, or customer service required.  

• Strong personal and work ethics along with a high level of integrity.  

• Knowledge of FARs in regard to Part 91/135 operations.   

• Must be able to work well in a fast-paced environment and be flexible to the changing needs of the business.  

• Must have the ability to work quickly, calmly, and under pressure.  

• Strong analytical skills along with ability to think outside the box.   

• Attention to detail.  

• Excellent oral/written communication and problem resolution skills are required.  

• Proficiency in using industry-specific software and tools with the aptitude to learn new software.  

• 365/24/7 operation - must be willing to work nights and weekends and Holidays if required.  
• As part of our long-term growth plans, TransMedics is excited to announce our plan to relocate our headquarters (HQ) to Somerville, MA by 2028. We chose this location because we believe it is a place where innovation will thrive. Our new state-of-the-art headquarters is designed to support collaboration, creativity, and discovery. We believe this will be a place where we can continue to do things few thought possible in organ transplantation to help patients. Specific timing and role impact may vary.

• TransMedics, Inc. is a commercial-stage medical technology company transforming organ transplant therapy for patients worldwide. Our mission is to help save more patients’ lives by increasing access to viable donor organs for those who are awaiting an organ transplant. To accomplish this mission, we partner closely with transplant stakeholders worldwide and help expand their access to healthy donor organs, while delivering the highest quality technology, service, clinical care and outcomes. Driven by a passion for improving patient care, we make the impossible possible and keep our employees at the center of everything we do. Together, we strive to enhance the quality of life for transplant recipients and their families, fostering hope and healing in the journey toward better health. Maximize your potential at TransMedics, Inc. www.TransMedics.com 

• Salary Compensation TransMedics is committed to equitable and transparent compensation. The expected base salary range for this role is $100,900.00-$125,900.00 which represents the company’s current good-faith estimate of compensation for this position. Actual salary will depend on factors such as, but not limited to, candidate experience, qualifications, skills, and the specific work location. This role may also be eligible for bonuses, equity, and a comprehensive benefits package (medical, dental, vision, retirement savings, paid time off, and wellness resources). We comply with all U.S. pay transparency laws and do not request or consider salary history. 

TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.