Senior Assistant Manager / Assistant Manager - Faculty Affairs

The School of Materials Science and Engineering at Nanyang Technological University, Singapore offers a dynamic environment for education, research and innovation in materials science and engineering.

The Senior Assistant Manager/Assistant Manager, Faculty Affairs provides strategic and operational leadership for the School’s faculty affairs portfolio, covering recruitment and appointments, faculty lifecycle administration, engagement and recognition, space and infrastructure matters, academic events, reporting and related operations. Working within the governance framework and directions of the College of Engineering and the University, the role translates College and University requirements into effective School-level plans and processes. The role works closely with School leadership, faculty committees, the College, HR and relevant University offices to deliver accurate, timely and professional outcomes.

Key Responsibilities:

1. Faculty Recruitment, Appointment and Reappointment

• Lead and manage the end-to-end faculty recruitment lifecycle, including recruitment, appointments, onboarding, appraisal, promotion, and reappointment.

• Develop and implement recruitment strategies to attract and retain high-calibre academic talent.

• Ensure all faculty appointment processes are accurate, efficient, and compliant with University policies, governance requirements, and timelines.

• Drive continuous process improvements to deliver a seamless and positive experience for faculty and stakeholders.

2. Faculty Development, Culture & Engagement

• Drive initiatives to foster a collaborative, inclusive, and high-performing faculty culture.

• Lead the annual faculty performance appraisal process from planning to completion, ensuring timely completion, data integrity, data confidentiality, fairness and compliance with institutional policies. 

• Support faculty career development, leadership development and succession planning initiatives.

• Manage faculty welfare and case matters, including well-being, peer-to-peer issues, and student-faculty matters.

3. Space & Infrastructure Planning

• Lead the planning and management of faculty offices, researcher workspaces, research-focused laboratories, and shared facilities to optimize space utilization and support the School’s academic and research priorities. 

• Support policy development, strategic planning, data analysis, and documentation related to space and infrastructure management. 

4. Stakeholder Management & Governance

• Serve as the primary liaison for faculty affairs-related queries from the Chair and senior leadership.

• Coordinate with College of Engineering to ensure consistent implementation of faculty-related policies, procedures and strategic initiatives.

• Engage with HR, finance, and administrative teams to align faculty affairs with broader institutional goals.

5. Strategic Planning, Data Management & Operations    

• Maintain accurate and up-to-date faculty records and databases to support budgeting, reporting, and strategic decision-making.

• Analyse faculty-related data and prepare management reports, dashboards, presentations, and briefing materials for senior leadership.

• Identify opportunities for continuous process improvement through data analysis and operational review.

• Provide operational guidance and support to team members, contributing to an effective, collaborative, and service-oriented work environment.

6. Any ad hoc activities as requested

Qualifications:

• A recognised Bachelor's, Master's, or PhD degree (or equivalent) with at least 5 years of relevant experience in people management, faculty administration, human resources, or a related field.

• Strong organisational, planning, and project management skills, with the ability to manage multiple priorities effectively.

• Excellent stakeholder management and interpersonal skills, with the ability to build trusted relationships across all levels.

• Ability to balance strategic thinking with hands-on operational execution.

• Strong analytical and problem-solving skills, with a data-driven approach to decision-making.

• High level of integrity, professionalism, and discretion in managing confidential and sensitive information.

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution: NTU