Administrative Assistant

Administrative Assistant

This position is located onsite in College Station, Texas

The Texas A&M Foundation is seeking an Administrative Assistant to provide high-level administrative, operational, project management, and relationship coordination support to senior development leadership. This position serves as a strategic partner to vice presidents, development officers, university leaders, donors, and administrative professionals.

In this role, you will manage complex executive calendars, coordinate meetings and travel, prepare leadership materials, support donor and stewardship activities, and help advance key projects and operational initiatives. You will serve as a trusted liaison across the development enterprise, anticipating needs, facilitating communication, and ensuring leaders have the information and resources necessary to focus on fundraising and strategic relationship-building.

We believe in the cause. We believe people matter. We believe in selfless service. We believe in the future. At the Texas A&M Foundation, we strive to be the most trusted philanthropic organization for our university, our donors, and our team. Are you ready to help our leaders operate effectively and advance the Foundation’s mission through exceptional service and operational support?

What You’ll Do...

As an Administrative Assistant, you will provide strategic administrative and operational support while coordinating activities across multiple leaders, stakeholders, and development units. In this role, you will:

• Manage complex executive calendars, meetings, travel, and scheduling priorities.

• Coordinate leadership meetings, donor visits, university partner engagements, and special events.

• Prepare agendas, briefing materials, presentations, reports, and executive communications.

• Track action items, projects, and strategic initiatives while ensuring timely follow-through.

• Serve as a liaison among development officers, university leaders, donors, and administrative partners.

• Support donor stewardship efforts by coordinating visit logistics, correspondence, and engagement activities.

• Process expense reports, reimbursements, and other administrative and operational tasks.

• Coordinate hospitality, meeting logistics, onboarding activities, and team engagement initiatives.

• Maintain confidential information with professionalism and sound judgment.

• Provide proactive support that enables leaders to focus on fundraising, relationship-building, and strategic priorities.

What We Have to Offer...

Purpose: Our work creates opportunities for students, faculty, and programs to thrive and make a global impact.

• Competitive total compensation package.

• Comprehensive benefits including medical, dental, life insurance, identity protection, and more available at no cost to you.

• Retirement planning with a 17% contribution toward your retirement.

• Professional development and growth opportunities within a collaborative, mission-driven organization.

• The opportunity to support senior development leadership and contribute to fundraising, donor engagement, and strategic initiatives across the development enterprise.

What We Require...

• Associate degree or bachelor's degree, or an equivalent combination of education and experience.

• 2-4 years of professional experience in executive support, administrative coordination, operations, project management, or a related field.

• Exceptional calendar, organizational, and time-management skills.

• Strong project management abilities with the capacity to track priorities, deadlines, and deliverables.

• Excellent written, verbal, interpersonal, and organizational communication skills.

• Demonstrated ability to manage multiple priorities and competing demands in a fast-paced environment.

• Strong attention to detail, accuracy, and follow-through.

• Ability to manage confidential and sensitive information with discretion and professionalism.

• Strong customer service and relationship-building skills.

• Ability to work effectively with diverse personalities, leadership styles, and stakeholder groups.

• Flexibility, adaptability, and responsiveness to changing priorities.

• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, and Word.

• Ability to work collaboratively in a team-focused environment.

We’d Love to Find Someone With...

• Experience providing administrative or operational support to executives or senior leadership.

• Experience coordinating complex calendars, executive travel, meetings, and events.

• Experience supporting development, fundraising, donor relations, higher education, or nonprofit initiatives.

• Experience preparing executive-level presentations, reports, briefing materials, and correspondence.

• A proactive, dependable, and service-oriented approach to supporting leaders and organizational priorities.

We Expect Our Team Members To...

• Demonstrate the attributes and behaviors of a Passionate Professional Dedicated to Purposeful Philanthropy.

• Embody the Aggie Core Values and the Foundation Beliefs.

• Contribute to team effectiveness through collaboration, knowledge-sharing, and proactive identification of process improvements.

• Build creative, flexible, and adaptive solutions that advance the Foundation’s mission and operational goals.

• Participate in the establishment and achievement of personal, departmental, divisional, and organizational goals in support of the Foundation’s mission and vision.

• Maintain the highest standards of professionalism, service, integrity, discretion, and accountability.