Victim Notification Administrative Analyst

Summary

*Active Top Secret required

*Full onsite work in Washington D.C. required - Telework not permitted

Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services’ company, is looking for a Victim Notification Administrative Analyst (VOSS) to work with FBI’s  Victim Outreach Support & Strategy Team (VOSS) to help ensure that the FBI’s responsibility for timely notification is met. This position will provide full service administrative support to victim services providers (VSPs) within the VSD. The goal behind providing full scope support is to lighten the administrative load for the direct service providers to victims, provide one central location for data management and storage, and to help maintain data accuracy inside of FBI systems and VSD databases. The victim notification analyst contractors shall develop expert knowledge on FBI systems, VSD databases and the Attorney General Guidelines for Victim and Witness Assistance in support of the FBI VSPs both in the field and at headquarters.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

• Support FBI victim services providers for administrative duties in conjunction with case management.
• Interact and collaborate seamlessly with FBI personnel (including Executive Management)
• Provide mentorship and training to new victim notification analysts. 
• Provide administrative support to VSD VSPs while also supporting other headquarters VSD employees. Answer phones, prepare reports, track work, manage email correspondence and maintain schedule/calendar.
• Update the VNS Standard Operating Procedure (SOP) document
• Provide typing/word processing support including spreadsheets, memos and correspondence
• May generate labels using mail merge and graphs/tables using graphic software.
• Handle confidential subject matter frequently.
• Open, review, prioritize and take action on incoming mail within three business days. Send mail, send/receive faxes and make copies
• Update and maintain data, manipulate and define reports for specific tracking purposes. May take the lead role in managing projects.
• Generate reports, evaluate data and make recommendations/summarize trends for supervisor review. 
• Serve as primary point of contact for clients and communicates using appropriate tact and discretion.  
• Develop, set up, maintain and retrieve organizational files and records
• Keep abreast of laws and regulations that apply to a particular staff function or field of professional expertise to maintain up-to-date compliance. 
• Confer with appropriate internal and external offices to ensure that required procedures are followed.  
• Analyze complex data and extracts and defines relevant information, interprets data, identify issues, provide alternative solutions, and resolve problems. 
• Serve as a liaison between the coordinators, unit personnel and management, and internal and external clients and oversight of groups, may require in person meetings or site visits.
• Assist in testing new or modified systems to check functionality and business processes and prepare recommendations for new or modified systems
• Provides system training as needed and develops a training SOP with the VNS-Coordinator.

Qualifications

• Bachelor’s degree from an accredited University.
• Active Top Secret clearance. Applicants must already hold this clearance; clearance sponsorship, processing, reinstatement, or upgrades cannot be provided by the employer.
• Education can be substituted with four (4) years of relevant experience in a professional environment performing similar administrative tasks to those outlined above.
• Minimum of two (2) years of relevant experience in a professional environment.
• Work schedules vary based on client needs and may range from 7:00 AM - 4:30 PM to 9:30 AM - 6:00 PM. Assigned shifts, work hours, and schedules are subject to change in accordance with client requirements and operational needs.
• Ability to work onsite in Washington D.C. -Telework is not permitted

 Knowledge, Skills and Abilities:

• Ability to prepare and modify documents including correspondence, reports, drafts, memos and e-mails;
• Proficient in MS Word, MS Excel and MS Outlook;
• Manipulating data in Microsoft Excel 2008 or later version to include:
  • Creating new spreadsheets
  • Entering data, auto fill features, adding and adjusting columns and rows
  • Sorting, Filtering and Freezing Panes
  • Moving and copying worksheets within a workbook
  • Separating data in one cell to multiple cells using Text – to – Columns
  • Grouping data together using the Concatenate function
  • Working knowledge of basic excel formulas
• Experience in prioritization of projects and have strong problem-solving skills, good research skills and attention to detail;
• Ability to work effectively with others and have good interpersonal skills;
• Program and project management experience;
• Ability to coordinate/facilitate/lead meetings & conference calls, etc. with internal and external customers;
• Experience in creating and giving formal presentations;
• Experience using Microsoft SharePoint and Microsoft Outlook.
• Experience and proficiency utilizing, building, and updating Microsoft SharePoint Websites.

Final salary determination based on skill-set, qualifications, and approved funding.

Many of our jobs come with great benefits – Some offerings are dependent upon the role, work schedule, or location, and may include the following:

Paid Time Off

            PTO / Vacation – 5.67 hours accrued per pay period / 136 hours accrued annually 

            Paid Holidays - 11

            California residents receive an additional 24 hours of sick leave a year

Health & Wellness

            Medical

            Dental

            Vision

            Prescription

            Employee Assistance Program

            Short- & Long-Term Disability

            Life and AD&D Insurance

Spending Account

            Flexible Spending Account

            Health Savings Account

            Health Reimbursement Account

            Dependent Care Spending Account

            Commuter Benefits

Retirement

            401k / 401a

Voluntary Benefits

            Hospital Indemnity

            Critical Illness

            Accident Insurance

            Pet Insurance

            Legal Insurance

            ID Theft Protection

Teleworking Details

No telework permitted
Estimated Salary/Wage

USD $83,000.00/Yr. Up to USD $85,000.00/Yr.