Finance and Operations Assistant
About the job
- Strong Excel and spreadsheet fluency, including comfort working in complex, multi-tab, formula-driven files, with at least 2 years of proven experience.
- Ability to troubleshoot formula errors using artificial intelligence tools such as Claude; formal coding background is not required.
- Comfort coordinating across multiple teams and business units.
- Strong written English.
- High attention to detail, with daily accuracy as the performance measure.
- Work directly with the General Manager to account for deals as they happen during the business day.
- Support the creation and entry of complex sales orders with multi-layered commission structures, accounting for payouts to different parties.
- Own data entry and reconciliation across dashboards, ensuring data is accurate, consistent, and updated on the agreed cadence.
- Maintain and troubleshoot complex, formula-heavy, multi-tab spreadsheets.
- Keep data entry and books organized and current across all LLCs.
- Prepare and organize expense reports and financial data for submission to the 1099 bookkeeper ahead of the monthly QuickBooks close.
- Coordinate with an Admin Assistant to receive timely inputs from team members across business units; independently chasing down data is not part of the role.
- Basic bookkeeping competency is a stretch goal, not required at hire, with the long-term possibility of absorbing some bookkeeper tasks over time.
About the company
Assistant Launch provides full-time, dedicated executive assistants for founders and entrepreneurs, assigning one EA per client for a flat monthly fee of $2,750 with about 160 hours of support. The EAs are hired, AI-trained, and quality-managed by the company, and they work in the client’s time zone, typically from Latin America, handling Core Four tasks such as email and calendar management, recurring operations, and personal logistics, using AI tools to speed up work. Unlike traditional VA services, it focuses on owning outcomes rather than just completing tasks, with end-to-end control of hiring, onboarding, AI training, and ongoing coaching, plus a four-week ownership guarantee. Its goal is to remove founders’ operational bottlenecks so they can concentrate on growth and strategic priorities.
Company Size
11-50
Company Stage
N/A
Total Funding
N/A
Headquarters
San Diego, California
Founded
N/A
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Simplify's Take
What believers are saying
- Assistant Launch is still hiring EAs and account executives, signaling active growth in 2026.
- The site claims 1,500-plus founders served, supporting demand and referenceability.
- Expanding into AI specialists and AI consulting broadens revenue beyond executive assistants.
What critics are saying
- LinkedIn Hiring Assistant and low-cost AI tools commoditize inbox, scheduling, and sourcing by 2026.
- Glassdoor reviews and employee posts signal execution gaps between promises and reality.
- A service business with 1-to-1 labor has thin defenses if founder demand softens.
What makes Assistant Launch unique
- Assistant Launch sells one dedicated EA, not shared support, at $2,750 monthly.
- Its four-week accelerator guarantee hard-codes ownership of email, calendar, and processes.
- Weekly AI training and Latin America staffing separate it from generic VA agencies.
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Benefits
- Remote Work Options
- Paid Vacation
- Paid Holidays
- Flexible Work Hours