TransMedics

Ex-vivo organ perfusion platform

Flight Scheduler

Logistics & TransportationConfirmed live in the last 24 hours

Full-timeAndover, MA, USANo salary listedIn-person

About the Job

Requirements

Prior experience in aviation, crew management, or customer service is required.
Knowledge of Federal Aviation Regulations (FARs) for Part 91 and Part 135 operations is required.
Proficiency in industry-specific software and tools, with the aptitude to learn new software, is required.
Availability to work nights, weekends, and holidays as required in a 24/7/365 operation is required.
Strong personal and work ethics and a high level of integrity are required.
Ability to work in a fast-paced environment and adapt to changing business needs is required.
Ability to work quickly, calmly, and under pressure is required.
Strong analytical skills and ability to think creatively are required.
Attention to detail is required.
Oral and written communication and problem-resolution skills are required.
Ability to sit for extended periods at a computer, use hands and fingers for typing and operating equipment, and have good vision and hearing to communicate with staff is required.
Basic organizational skills to manage complex schedules are required.

Responsibilities

Receive incoming phone calls for flight requests.
Schedule crews, adjusting for training, illness, paid time off, and other availability; find replacements or schedule extra days as needed.
Assist Dispatch with flight cancellations or reroutes.
Determine the most efficient way to complete requested missions with available aircraft and crew.
Select aircraft and crew for flight requests.
Ensure hangar availability when inclement weather is predicted.
Arrange early or late arrivals with fixed-base operators (FBOs).
Obtain required prior permission required (PPR) approvals and/or slots; check notices to air missions (NOTAMs) and weather at departure and arrival airports; and proactively plan alternate airports as needed.
Identify, anticipate, and take corrective action to minimize potential or actual delays caused by scheduling operations, crew legality, and maintenance issues.
Track crew duty times to comply with Federal regulations.
Coordinate with Maintenance teams on aircraft maintenance, repositioning, and test flights.
Coordinate with Maintenance when aircraft cleaning is needed.
Comply with Federal Aviation regulations for crew pairings, weather alternates, and NOTAMs.
Ensure all aircraft and crew logs are completed daily.
Ensure compliance with company policies and safety standards, including Part 135 regulations.
Review, prepare, and submit post-flight expense reports.
Complete special projects and other duties assigned by department supervisors.
Perform other TransMedics tasks and duties as required.

Job Description:

POSITION SUMMARY

The AviationFlightScheduler foraircraftand crew will plan and coordinateaircraftschedules efficiently based on missions and crewing. The Scheduleris responsibleforexecutingevery aspect of the mission from beginning to end,anticipatingthe needs ofTransMedicsteams, theaircraft, and crew members. This position is based at ourstate-of-the-art24/7/365 Command Center in Andover, MA.

RESPONSIBILITIES

This positionis responsible for, but not limited to, the following:

Receiveincomingphone calls for flightrequests.

Schedule crews, including adjusting for crews in training,sick, PTO etc., finding replacements and/or scheduling extra days as needed.

Assist Dispatch with flight cancellations or reroutes.

Determinethe most efficient way to complete all requested missions with the availableaircraftand crew.

Select theaircraftand crew for flightrequests.

Ensure hangar availability if inclement weather is predicted.

Set up early or late arrivals with FBO’s.

Obtain required PPR’s and/or slots, check NOTAM’s, check weather at departure and arrivalairportsand proactively plan alternate airports as needed.

Identify,anticipate, and take corrective action to minimize potential/actual delays due to scheduling operations, crew legality, and maintenance issues.

Track Crew duty times for Federal regulations.

Coordinate with Maintenance teams foraircraftmaintenance, repositioning, and test flights.

Coordinate with Maintenance whenaircraftcleaning is needed.

Comply withall Federal Aviation regulations for crew pairings, weather alternates, NOTAMS.

Ensureallaircraftand crew logsarecompleted daily.

Ensure compliance with all company policies and safety standards, including complete knowledge of Part 135 regulations.

Review, prepare, andsubmitpost-flightexpense reports.

Special projects andduties asassigned by department supervisors.

Performs otherTransMedicstasks and duties asrequired

MANAGEMENT RESPONSIBILITIES

This position manages the following positionson a daily basis.

This position will not have management responsibilities.

PHYSICAL ATTRIBUTES

General office environment sittingfor extended periods at a computer.

Use hands and fingers for typing and operating equipment.

Have good vision and hearing to communicate with staff.

Possess basic organizational skills to manage complex schedules.

MINIMUM QUALIFICATIONS

Prior experience in aviation, crew management, or customer servicerequired.

Strong personal and work ethics along witha high levelof integrity.

Knowledge of FARsin regard toPart 91/135 operations.

Must be able to work well in a fast-paced environment and be flexible to the changing needs of the business.

Must have the ability to work quickly, calmly, and under pressure.

Strong analytical skills along withabilitytothink outside the box.

Attention to detail.

Excellent oral/written communication and problem resolution skills arerequired.

Proficiencyin using industry-specific software and tools with the aptitude to learn new software.

365/24/7 operation - must be willing to work nights and weekends and Holidays ifrequired.

Employee Benefit:

Medical with Health Reimbursement Account through Blue Cross/Blue Shield of MA

Dental

Vision

Healthcare Flexible Spending Account

Dependent Care Flexible Spending Account

Short Term Disability

Long Term Disability

401K Plan

Pet insurance

Employee Stock Purchase Plan

TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.

About the Company

TransMedics

Ex-vivo organ perfusion platform

TransMedics develops the Organ Care System (OCS), a portable device that keeps donor organs alive outside the body using warm, oxygenated perfusion, allowing continuous viability monitoring and assessment. It makes money by selling the OCS consoles, selling disposable sets per transplant, and offering the National OCS Program, which provides trained procurement surgeons, clinical support, and dedicated organ transport logistics. The company stands apart by having FDA-approved preservation and assessment for hearts, lungs, and livers, including DBD and DCD indications, and by offering an integrated hardware, disposables, and logistics platform. Its goal is to increase viable transplants and donor organ utilization by improving preservation, assessment, and logistics across transplant centers.

Company size: 501-1,000
Company stage: IPO
Headquarters: Andover, MA
Founded: 1998

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