Event Coordinator

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. 

The Event Coordinator is a key member of the Convention Center team, serving several departments. They are responsible for assigned administrative tasks, assisting the Event Managers, and managing the Exhibitor Services for trade show vendors. 

This role will pay an hourly rate of $18.00 - $20.00.

Benefits for Part-Time Roles: 401(k) Savings Plan and 401(k) Matching.

This position will remain open until December 25, 2026.

Located in historic downtown Provo, Utah, the Utah Valley Convention Center opened its doors in 2012 as the premiere meeting space in Utah County. The UVCC boasts the perfect blend of modern architecture, flexible meeting space, and breathtaking interior and exterior views of the nearby Wasatch Mountains. This combined with its functional floor plan makes it the perfect venue to host any event.

• Plan, service, and coordinate events.
• Troubleshoot problems during events as they arise.
• Cover the front desk reception position two days a week. Answering phones, greeting clients, processing payments, and assisting the Office Manager.
• Assist with guest or client questions as needed.
• Help office staff with filing, organizing, and other tasks as assigned by the Office Manager.
• Attend weekly staff meetings and production meetings.
• Perform a weekly audit of event diagrams, schedules, and details (event resumes) and provide feedback to Event Managers.
• Assist with coordinating all details of the event as planned, including audio-visual, food and beverage services, security, electrical, decorating, etc. Interact with clients and attendees.
• Work with clients to create event diagrams and event resumes and communicate event needs to convention center staff.
• Gain working knowledge of Momentus CRM and CAD programs.
• Coordinate the venue’s Exhibitor Services for all trade show events.
• Perform other duties as required.

• High school diploma or GED. Coursework from an accredited college or university with major coursework in facility management, hospitality management, marketing, public relations, business management, or a related field.
• 1-2 years of experience in Event Coordination or Convention Services preferably with a convention center, hotel, sports facility, performing arts facility, or other multi-purpose public assembly facility or Meeting Planning.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is required. Training on Momentus and a CAD program will be provided.
• Knowledge of operational characteristics of event coordination/management.
• Strong customer service Skills.
• Work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) workdays, and extended numbers of days.
• Communicate clearly and concisely both orally and in writing.
• Establish and maintain effective working relationships with staff, contractors, and venue users.
• Ability to multitask.
• Ability to work independently and remain flexible in the role.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.