Community Health Systems

Operates acute care hospitals nationwide

Administrative Assistant 2 - Education

Administrative SupportConfirmed live in the last 24 hours

Full-timeLongview, TX, USANo salary listedIn-person

About the Job

Requirements

Two to four years of administrative or clerical experience is required.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and office equipment is required.
Ability to create professional documents and correspondence is required.
Ability to prioritize tasks and manage time effectively in a fast-paced environment is required.
Ability to maintain confidentiality and handle sensitive information with discretion is required.

Responsibilities

Prepare complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
Manage multiple calendars, schedule meetings and appointments, and prepare agendas for departmental leaders.
Coordinate and facilitate meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
Maintain and organize electronic and physical filing systems for department documents, records, and reports.
Act as a point of contact for internal and external stakeholders, address inquiries, and ensure effective communication.
Conduct research and compile data for projects, presentations, or reports as needed.
Support special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
Maintain regular and reliable attendance.
Comply with all policies and standards.

Desired Qualifications

An Associate Degree in Business Administration, Healthcare Administration, or a related field is preferred.
Experience in a healthcare or facility setting is preferred.
Strong organizational and multitasking skills with a focus on detail and accuracy.
Excellent verbal and written communication skills.
Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.

Job Summary

The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.

Essential Functions

Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.
Coordinates and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
Maintains and organizes electronic and physical filing systems for department documents, records, and reports.
Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.
Conducts research and compiles data for projects, presentations, or reports as needed.
Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.

Qualifications

Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
2-4 years of administrative or clerical experience required
Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
Strong organizational and multitasking skills with a focus on detail and accuracy.
Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.
Ability to maintain confidentiality and handle sensitive information with discretion.

About the Company

Community Health Systems

Operates acute care hospitals nationwide

Community Health Systems operates general acute care hospitals across 14 states, owning or leasing 71 facilities to deliver healthcare outside urban centers. Its main business is running hospital networks and providing medical and surgical services to patients, funded by payments from patients, insurers, and government programs like Medicare and Medicaid. The company also offers management services to its affiliates through a professional services corporation. Its workflow centers on developing and operating healthcare delivery systems, supporting a wide range of needs from emergency care to specialized treatments. The goal is to help people get well and live healthier by providing accessible non-urban and suburban hospital-based care while navigating a regulated, competitive US healthcare market.

Company size: 5,001-10,000
Company stage: IPO
Headquarters: Franklin, TN
Founded: 1985

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