Management of Change Coordinator

Job Description

Reporting to the Project Controls Manager, this position is responsible for coordinating and administering project change management activities, ensuring all changes are properly documented, evaluated, reviewed, and approved before implementation. The role ensures that all scope, cost, schedule, and technical impacts resulting from changes are properly identified, documented, assessed, and communicated.  The Coordinator facilitates the Management of Change process and ensures compliance with project procedures and contractual requirements.

*This position is locally based at company headquarters in Anchorage, AK*

Responsibilities

• Coordinate and administer the Management of Change (MOC) process for the projects.
• Work with change initiators and project stakeholders to define the scope and impact of changes.
• Ensure all affected disciplines understand the proposed change and provide required assessments and estimates.
• Facilitate discussions between project management, engineering, procurement, project controls, and client representatives.
• Coordinate evaluations of cost, schedule, risk, quantity, and technical impacts.
• Assign change numbers, maintain the MOC register and supporting records.
• Obtain and expedite supporting documentation required to develop variation packages.
• Ensure all change requests and variation packages are completed correctly and supported by appropriate documentation.
• Monitor the status of all changes from initiation through approval and closeout.
• Promote a proactive "no surprises" culture through timely communication of potential changes.
• Other duties that are pertinent to the department’s success also may be assigned.
• This position has no supervisory responsibilities.

Qualifications

• High school diploma or equivalent required; post-secondary education is preferred.
• Previous experience in project administration, document control, project coordination, change management, project controls, or a related field.
• Strong organizational and time management skills with the ability to manage multiple priorities and maintain accurate records.
• Excellent written and verbal communication skills, with the ability to effectively interact with project team members, clients, and stakeholders.
• Proactive and self-motivated, with the ability to identify issues, follow up on outstanding actions, and drive tasks to completion.
• Strong attention to detail and commitment to maintaining high-quality documentation.
• Comfortable coordinating across multiple disciplines and facilitating meetings and discussions.
• Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Demonstrated ability to learn new processes, systems, and project requirements quickly.
• Ability to work independently while also functioning as an effective member of a project team.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical

Synthesizes complex or diverse information;

Collects, researches, and analyzes data;

Uses intuition and experience to complement data;

Designs workflows and procedures.

Design

Generates creative solutions;

Translates concepts and information into images;

Demonstrates attention to detail.

Problem Solving

Identifies and resolves problems in a timely manner;

Gathers and analyzes information skillfully;

Develops alternative solutions;

Works well in group problem solving situations;

Uses reason even when dealing with emotional topics;

Performs multiple tasks, meeting established deadlines.

Technical Skills

Strong computer skills;

Assesses own strengths and weaknesses;

Pursues training and development opportunities;

Strives to continuously build knowledge and skills;

Shares expertise with others.

Interpersonal

Portrays professional presence;

Portrays a friendly and welcome personality;

Maintains confidentiality;

Prioritizes workload, working independently to meet deadlines;

Listens to others without interrupting;

Keeps emotions under control;

Remains open to others' ideas and tries new things.

Oral Communication

Speaks clearly and persuasively in positive or negative situations;

Listens and gets clarification;

Responds well to questions;

Demonstrates group presentation skills;

Participates in meetings.

Team Work

Collaborate and work in a diverse group of professionals;

Balances team and individual responsibilities;

Exhibits objectivity and openness to others' views;

Gives and welcomes feedback;

Contributes to building a positive team environment;

Puts success of team above own interests;

Able to build moral and group commitments to goals and objectives;

Supports others’ efforts to succeed;

Recognizes accomplishment of team members.

Written Communication

Writes clearly and informatively;

Edits work for spelling and grammar;

Varies writing style to meet needs;

Presents numerical data effectively;

Able to read and interpret written information.

Working Conditions and Physical Requirements

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit.  The employee is occasionally required to walk; use hands to finger, handle or feel; and talk or hear.  The employee must occasionally lift and/or move up to 25 pounds.