In PersonOn-site 4–5 days per week; occasional remote work. Must reside within 60 miles of Rome Retreat and less than 150 miles from the Atlanta Support Center.
About the job
Requirements
An Associate’s degree in Human Resources, Business Administration, or a related field is required.
At least 2 years of experience supporting human resources or administrative functions is required.
The employee must be based on the Mt. Berry, Georgia campus for an onsite role requiring 4–5 days per week in the office, with only occasional remote work.
The employee must reside within 60 miles of the Rome Retreat and less than 150 miles from the Atlanta Support Center.
Proficiency in Microsoft Word and Excel is required.
The employee must attend WinShape Foundation gatherings and events, including the ONE Conference, Fall Rally, town halls, and other meetings communicated by leadership.
The employee must handle highly confidential information with discretion.
The employee must provide in-person employee support and demonstrate a strong customer service orientation.
The employee must demonstrate organizational and administrative skills, manage multiple priorities, and maintain high attention to detail.
The employee must demonstrate analytical and problem-solving abilities and strong verbal and written communication skills.
The employee must work collaboratively and support cross-functional teams.
Some travel may be required.
Responsibilities
Partner with Talent Acquisition to support administrative onboarding, including generating and verifying TimeClock IDs, facilitating O365 credentials, resetting Workday passwords, monitoring onboarding progress, and assisting with I-9 completion.
Coordinate onboarding materials, including new hire folders and name badges, to support an organized first-day experience for new employees.
Maintain employee personnel files so records are accurate, current, securely stored, and compliant with data protection standards.
Manage the Talent Experience phone line and inbox, sort and scan mail, and direct employees to appropriate resources, policies, or contacts.
Prepare and distribute employee documentation, including internal employee letters for promotions, transfers, and bonus awards; employment verifications; separation notices; and correspondence such as proof of employment, insurance, or recognition, coordinating with Payroll as needed.
Support compliance and reporting requirements, including EEO-1 reporting and Bureau of Labor Statistics surveys.
Assist with unemployment claims and leave administration by preparing documentation, tracking requests, and escalating issues as directed.
Collaborate with the Talent Experience team on invoice processing, audits, and other administrative tasks.
Maintain and update Talent Experience policies and documents in Workday and internal systems such as PRESS.
Perform other duties as assigned.
Desired Qualifications
A bachelor’s degree is preferred.
PowerPoint experience is preferred.
Overview
Scope of Position: Coordinates administrative onboarding processes, maintains employee records, and serves as a primary point of contact for employee inquiries. Provides in-person employee support on behalf of the Talent Experience team and support to the Manager, Talent Experience. Oversee the preparation and distribution of internal employee documentation, supports compliance and reporting requirements, and contributes to day-to-day Talent Experience operations.
Reports to: Manager, Talent Experience
WinShape Foundation is a Biblically-based Christian non-profit organization that seeks to glorify God by creating transformational, Christ-centered experiences for people in every stage of life. We do this through five core ministries that each use scriptural truth to offer summer camp, foster care, team and leader development, college student discipleship, and marriage enrichment. To view our full Statement of Faith, click here.
Responsibilities
Partners with Talent Acquisition to support administrative onboarding, including generating and verifying TimeClock IDs, facilitating O365 credentials, resetting Workday passwords, monitoring onboarding progress, and assisting with I-9 completion
Coordinates onboarding materials, including new hire folders and name badges, ensuring a smooth and organized day-one experience for new employees
Maintains employee personnel files, ensuring records are accurate, up to date, securely stored, and compliant with data protection standards
Provides front-line support by managing the Talent Experience phone line and inbox, sorting/scanning mail, and directing employees to appropriate resources, policies or contacts
Prepares and distributes employee documentation, including all internal employee letters (e.g., promotions, transfers, bonus awards), employment verifications, separation notices, and miscellaneous correspondence (e.g., proof of employment, insurance, or recognition), in coordination with Payroll as needed
Supports compliance and reporting requirements, including EEO-1 reporting and Bureau of Labor Statistics surveys
Assist with unemployment claims and leave administration by preparing documentation, tracking requests, and escalating issues as directed
Collaborates with the Talent Experience team on invoice processing, audits, and other administrative tasks
Maintains and update Talent Experience policies and documents in Workday and internal systems (e.g., PRESS) to ensure accuracy and accessibility
Perform other duties as assigned
Qualifications
Associate’s degree in Human Resources, Business Administration, or a related field required; bachelor’s degree preferred
Minimum of 2+ years of experience supporting HR or administrative functions
Must be based on the Mt. Berry, GA campus; this is an onsite role requiring 4–5 days per week in the office with only occasional remote work
Proficiency in Microsoft Word and Excel required; PowerPoint experience preferred
Must reside within 60 miles of the Rome Retreat, and less than 150 miles from the Atlanta Support Center
Attend WinShape Foundation gatherings and events, including but not limited to the ONE Conference, Fall Rally, town halls, and other meetings as communicated by the leadership team
Some travel may be required
Skill Set:
Demonstrated ability to handle highly confidential information with discretion
Strong customer service orientation with the ability to provide in-person employee support
Excellent organizational and administrative skills with the ability to manage multiple priorities
High attention to detail with strong analytical and problem-solving abilities
Strong verbal and written communication skills
Ability to work collaboratively and support cross-functional teams