Technical Administrator
Skanska
Technical Administrator
Skanska
Global construction, development, and sustainable solutions
At Skanska, we’re shaping the way we live, work and connect. As one of the world’s largest construction and development companies, we work together with customers, communities and partners to shape a better society.
In this key role you will be working in the Building Services OU, on a long term MoD, PFI contract near Watford where we are responsible for complete facilities management for the covering all non-military support including, soft services & hard services.
We are currently looking for a Technical Administrator to manage the technical document libraries, both electronic and hard copy, overseeing daily administrative operations to ensure full and continuous accuracy whilst supporting both team members and wider colleagues. This is an active and visible role requiring 100% onsite presence and excellent customer relationship skills. Working as part of the Technical Design & Information team within Technical Services, the post holder will be expected to positively contribute to the performance, growth and profitability of the business whilst always acting as a champion for customer service.
As the Technical Administrator, you will:
• Oversee and manage daily administrative operations.• Organise, update, and maintain the department’s technical libraries- ensuring information is up-to-date and filed correctly.
• Work closely with site teams providing detailed MEP / map layout drawings to support NCRs, LCRs, RFIs and change notice projects.
• Assist in asset tagging exercises in conjunction with project managers to ensure new assets are correctly tagged and documented.
• Track, issue, receive, review, file and escalate when required all asset capture information and project delivery records.
• Record and update work log data sheets ensuring HDs (helpdesk tickets) are completed on time.
• Ensure compliance with company policies and government regulations for information management in a secure environment.
• Devise, implement and improve the administrative processes to enhance information management efficiency and workflows.
• Ensure accurate information is produced and loaded into the CAFM system to keep all projects event logs up to date in real time.
• Carry out any general administration and facilities co-ordination tasks as may be requested from time to time by operational or line managers.
We are looking for:
• Proven experience in an administrative or equivalent role.• Proficient in Microsoft Office Suite, with a strong working knowledge of Outlook, Excel and Word.
• Good communication skills with an ability to provide documents and reports that are clear, precise and understandable when presenting data.
• Problem solving / analysis: good understanding of complex issues and problems and an ability to form practical/pragmatic solutions• Ideally, experience in using CAFM databases (e.g. Concept Evolution) - desirable
What we offer:
Inclusion and Diversity
We thrive through embracing differences as we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it The Skanska Way.
Reasonable adjustments
We want you to feel confident and supported throughout every stage of our recruitment process. If you need any adjustments to help you during your application, please contact us at [email protected] or call 0330 105 2000 – Option 5 & 1.
Closing date
We encourage you to apply as early as possible, as the closing date may be subject to change.
If this role would be of interest, please click apply and join our team of 27,000 problem solvers and creative thinkers, where knowledge is our greatest creation. We share, listen and support your success – every step of the way.
Skanska designs, develops, and builds buildings, infrastructure, and smart living spaces in the Nordics, Europe, and the United States. It works from early development and design through construction, leveraging knowledge and foresight to shape how people live, work, and connect. Projects include healthy, green office buildings, smart homes, and large-scale infrastructure. The company differentiates itself by its size and long history (founded in 1887), its global reach, and its integrated, end-to-end approach that combines development, design, and construction with a focus on sustainability and social value. With 27,000+ teammates and a collaborative culture, Skanska partners with customers to create durable, sustainable solutions. Its goal is to deliver projects that improve health and well-being now and benefit communities beyond the lifetime of the assets.
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