Office Coordinator

Our Company

Explore how you can contribute at AmeriLife.

For over 50 years, AmeriLife has been a leader in the development, marketing and distribution of annuity, life and health insurance solutions for those planning for and living in retirement.

Associates get satisfaction from knowing they provide agents, marketers and carrier partners the support needed to succeed in a rapidly evolving industry.

Job Summary

We’re looking for an organized, friendly, and proactive Office Coordinator to keep our office running smoothly and make it a great place to work. You’ll be the go-to person for day-to-day office needs, from keeping the space tidy and stocked to planning team events and welcoming guests. This is a great fit for someone who takes pride in the details and enjoys taking care of people.

Job Description

What You’ll Do

• Keep the office clean, organized, and presentable, including common areas, kitchen, and conference rooms
• Clean, maintain, and restock coffee machines and break room supplies
• Water and care for office plants
• Set up and take down seasonal and holiday decor
• Greet guests and visitors and direct them to the right person
• Manage employee badge access, including new badges, deactivations, and access issues
• Set up workstations for new hires and moves (desks, monitors, basic equipment)
• Pick up team lunches and run occasional office errands
• Order catering for meetings and events
• Plan and coordinate team events, celebrations, and outings
• Assist in setup, take down, and on site support of employee and agent events
• Book travel arrangements for employees as needed
• Support other office and administrative tasks as they come up

What We’re Looking For

• Previous experience in an office, hospitality, or administrative role is a plus
• Highly organized and dependable, with strong attention to detail
• Friendly, professional, and comfortable interacting with guests and team members
• Able to manage multiple tasks and prioritize without close supervision
• Comfortable with basic technology (email, online ordering, booking tools)
• Reliable transportation for errands and lunch pickups
• Able to lift up to 25 lbs (decor, supplies, equipment)

What AmeriLife Offers

A comprehensive benefits package that includes PTO, medical, dental, vision, retirement savings, disability insurance, and life insurance.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer and value diversity at all levels of the organization. All employment decisions are made without regard to race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity or expression, age, national origin, ancestry, disability, genetic information, marital status, veteran or military status, or any other protected characteristic under applicable federal, state, or local law. We are committed to providing an inclusive, equitable, and respectful workplace where all employees can thrive.

Americans with Disabilities Act (ADA) Statement

We are committed to full compliance with the Americans with Disabilities Act (ADA) and all applicable state and local disability laws. Reasonable accommodations are available to qualified applicants and employees with disabilities throughout the application and employment process. Requests for accommodation will be handled confidentially. If you require assistance or accommodation during the application process, please contact us at [email protected].

Pay Transparency Statement

We are committed to pay transparency and equity, in accordance with applicable federal, state, and local laws. Compensation for this role will be determined based on skills, qualifications, experience, and market factors. Where required by law, the pay range for this position will be disclosed in the job posting or provided upon request. Additional compensation information, such as benefits, bonuses, and commissions, will be provided as required by law. We do not discriminate or retaliate against employees or applicants for inquiring about, discussing, or disclosing their pay or the pay of another employee or applicant, as protected under applicable law. Pay ranges are available upon request.

Background Screening Statement

Employment offers are contingent upon the successful completion of a background screening, which may include employment verification, education verification, criminal history check, and other job-related inquiries, as permitted by law. All screenings are conducted in accordance with applicable federal, state, and local laws, and information collected will be kept confidential. If any adverse decision is made based on the results, applicants will be notified and given an opportunity to respond.