In PersonTravel within San Francisco, San Mateo, and Marin counties is required as needed; periodic travel to other locations may also be required. Must work in-office Monday through Friday.
Facilities OperationsFacilities Management
About the job
Requirements
High school certification is required.
Three to five years of related experience in office administration, focusing on business operations and facility management.
Must be available to work in-office Monday through Friday.
Ability to develop standard business communications using proper grammar, spelling, and punctuation.
Ability to convey complex information and ideas clearly, concisely, and professionally.
Ability to operate basic office equipment, including scanners, copiers, fax machines, and phones.
Proficiency with Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, and Adobe or similar software applications.
Comprehension of the technical aspects of facilities and equipment.
Sufficient manual strength and dexterity to handle mailroom and operational duties.
Use of discretion and ability to maintain confidentiality.
Ability to work independently and as part of a team.
Ability to multitask, prioritize, and organize effectively.
Reliable transportation is identified as a plus.
Responsibilities
Handle everyday facility processes supporting the Marin office and assist the Manager/Supervisor of Operations with ad hoc duties and projects.
Manage general office needs, organization, and facility maintenance, including mailroom functions, ordering office supplies, responding to daily staff requests, processing deliveries and vendor services, providing front desk phone coverage, and communicating facility or maintenance issues to staff.
Oversee and maintain organization and cleanliness in common areas, including conference rooms, public meeting rooms, breakrooms, and the mailroom.
Work with building engineering and property management staff as needed, and oversee office vendors and janitorial teams.
Research, request, and review service or purchase bids, and process and confirm facility maintenance or service requests.
Screen and handle workstation issues and repairs.
Set up and take down conference rooms for events, meetings, and training; assist staff with conference room audiovisual setup; troubleshoot and process fixes as needed.
Work with the property's security vendor on building access.
Collect, sort, and distribute incoming mail and packages; prepare outgoing mail and packages, including FedEx or UPS mailings; operate and maintain the computerized mail machine; and deliver posted mail to the post office box daily and on time.
Handle and distribute deliveries, including signature-required deliveries such as subpoenas and court documents, in a timely manner.
Provide backup front desk coverage, handle calls and visitors professionally, and assist with booking conference rooms and public meeting rooms.
Request or order office supplies and staples, receive deliveries, verify goods against purchase order requirements, and organize and maintain supply and storage areas.
Process recycling and disposal of obsolete furniture and equipment in accordance with DGS regulations.
Maintain copiers, printers, mail machines, scanners, and other selected equipment; replace toner, refill printer paper, and place service requests and supply orders as needed.
Serve as the contact person for equipment maintenance and repairs; maintain office equipment and appliances and submit service requests as needed.
Work with IT and supervisors on new-hire needs and seat assignments.
Maintain and distribute office floor plans.
Assist with print and bulk-copying projects and orders, including business cards and nameplates, GGRC envelopes, department forms, information booklets, brochures, and flyers.
Participate in special projects and perform additional duties or tasks as assigned.
Travel within San Francisco, San Mateo, and Marin counties as needed, and periodically to other locations.
Desired Qualifications
Experience in multicultural settings and/or multilingual capacity.
Facilities Coordinator
Golden Gate Regional Center · San Rafael, United States · Full-time · Posted 2026-01-22
Salary: USD 42,193–50,632
Workplace: on_site
Department: Operations
Description
Facilities Coordinator
Starting Salary Range: $42,193 - $50,632
GGRC is hiring for a Facilities Coordinator who will be reporting to the Manager/Supervisor of Operations, this position will handle everyday facility processes related to the support of our Marin office to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects.
This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position.
What You'll Do: General:
Responsible for general office needs and organization and facility maintenance needs. Including but not limited to mailroom-related functions, ordering office supplies, responding to daily staff requests, process deliveries, process vendor services, and front desk phone coverage. Communicate on-site facility or maintenance issues and services to staff.
Office Premises/Facilities:
Oversee and maintain general office organization and cleanliness in all common areas, including conference rooms, public meeting rooms, breakrooms, and mailroom.
Work with building engineering as needed.
Oversee office vendors and janitorial teams.
Work with Property management staff as needed.
Research, request and review service or purchase bids.
Process and confirm facility maintenance or service requests.
Screen and handle workstation issues and repairs.
Set-up and tear down conference rooms for events, meetings, and training.
Assist Staff with Conference Room AV set-up as needed. Troubleshoot and process fixes as needed.
Work with the property’s Security vendor on building access.
Mail Room
Collect, sort, and distribute incoming mail and packages.
Assist with outgoing mail preparation/packaging, including FedEx or UPS mailings.
Operate and maintain computerized mail machine to post outgoing mail.
Post outgoing mail. Deliver posted mail to the post office box daily and in a timely manner.
Handle and distribute deliveries and signature required delivery acceptance, including subpoenas and court documents in a timely manner.
Front Desk Coverage
Serve as back-up to the front-desk/receptionists.
Handle calls and visitors professionally and appropriately
Assist with booking conference rooms and public meeting rooms as needed.
Inventory/Supply Maintenance
Request or order office supplies and staples as needed.
Perform all receiving duties including coordination of deliveries and verification that goods received conform to GGRC Purchase Order requirements.
Organize and maintain supply and storage areas.
Process recycling and disposal of obsolete furniture, equipment, etc. in accordance with DGS regulations.
Equipment Maintenance
Maintain copiers, printers, mail machines, scanners and other select equipment. Replace toner, refill printer paper, place service requests and supply orders as needed.
Serve as contact person for all equipment maintenance and repairs.
Other
Participate in special projects and assist with additional duties or tasks, as assigned.
Maintain office equipment and appliances, submit service requests as needed.
Work with IT and Supervisors on new hire needs and seat assignments.
Maintain and distribute Office Floor Plans.
Assist with print and bulk copying projects and orders, including:
Business Cards & Nameplates
GGRC Envelopes,
Department Forms
GGRC Information Booklets, Brochures, and Flyers, etc.
Requirements
Education
High School Certification
Experience
3-5 years of related experience in office administration, focusing on business operations and facility management.
Skills
Must be available to work in-office Mondays through Fridays
Ability to develop standard business communications, using proper grammar, spelling and punctuation
Ability to convey complex information and ideas in a clear, concise, and professional manner.
Ability to operate basic office equipment, including scanners, copiers, faxes, phones.
Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications.
Comprehension of technical perspective of facilities/equipment.
Sufficient manual strength and dexterity to handle mailroom and operation duties.
Use of discretion and ability to maintain confidentiality.
Dependable, reliable, and resourceful.
Possess high attention to detail.
Able to work independently and as a team.
Ability to multi-task and prioritize.
Ability to organize proficiently.
Access to reliable transportation a plus.
Competency Traits
Initiative
Accountability
Customer service orientation
Attention to detail
Analytical thinking
Organizational ability
Time management
Collaboration/teamwork
Adaptability
Desired Qualifications
Experience in multi-cultural settings and/or multi-lingual capacity
Benefits
What are the benefits to working with GGRC?
We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
10% employer contribution to a 403(b) retirement account to help you save for the future!
GENEROUS TIME OFF BENEFITS!!!
No really, we mean generous:
13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education
What makes GGRC so special?
GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.
GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).
How to apply:
GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.
Golden Gate Regional Center is an Equal Opportunity Employer.