Golden Gate Regional Center

Nonprofit for developmental disability services

Facilities Coordinator

Facilities ManagementConfirmed live in the last 24 hours

Full-timeSan Rafael, CA, USA

About the Job

Requirements

High School Certification.
Three to five years of related experience in office administration, focusing on business operations and facility management.
Must be available to work in-office Monday through Friday.
Ability to develop standard business communications using proper grammar, spelling, and punctuation.
Ability to convey complex information and ideas clearly, concisely, and professionally.
Ability to operate basic office equipment, including scanners, copiers, fax machines, and phones.
Proficiency with Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, and Adobe or similar software applications.
Comprehension of the technical aspects of facilities and equipment.
Sufficient manual strength and dexterity to handle mailroom and operations duties.
Ability to use discretion and maintain confidentiality.
Access to reliable transportation is noted as a plus.

Responsibilities

Handle general office needs, organization, and facility maintenance, including mailroom functions, ordering office supplies, responding to daily staff requests, processing deliveries and vendor services, and providing front-desk phone coverage.
Communicate on-site facility or maintenance issues and services to staff.
Oversee and maintain organization and cleanliness in common areas, including conference rooms, public meeting rooms, breakrooms, and the mailroom.
Work with building engineering, property management staff, and the property’s security vendor as needed.
Oversee office vendors and janitorial teams.
Research, request, and review service or purchase bids.
Process and confirm facility maintenance or service requests; screen and handle workstation issues and repairs.
Set up and tear down conference rooms for events, meetings, and training; assist staff with conference-room audio-visual setup and troubleshoot or process fixes as needed.
Collect, sort, and distribute incoming mail and packages; prepare and package outgoing mail, including FedEx or UPS mailings.
Operate and maintain the computerized mail machine, post outgoing mail, and deliver posted mail to the post office box daily and on time.
Handle and distribute deliveries, including timely acceptance of signature-required deliveries such as subpoenas and court documents.
Provide backup front-desk and receptionist coverage; handle calls and visitors professionally and appropriately.
Assist with booking conference rooms and public meeting rooms as needed.
Request or order office supplies and staples; coordinate deliveries and verify received goods against purchase order requirements.
Organize and maintain supply and storage areas.
Process recycling and disposal of obsolete furniture and equipment in accordance with DGS regulations.
Maintain copiers, printers, mail machines, scanners, and other selected equipment; replace toner, refill printer paper, and submit service requests and supply orders as needed.
Serve as the contact person for equipment maintenance and repairs.
Participate in special projects and perform additional assigned duties or tasks.
Maintain office equipment and appliances and submit service requests as needed.
Work with IT and supervisors on new-hire needs and seat assignments.
Maintain and distribute office floor plans.
Assist with print and bulk-copying projects and orders, including business cards and nameplates, GGRC envelopes, department forms, information booklets, brochures, and flyers.
Travel within San Francisco, San Mateo, and Marin counties as needed and potentially to other locations periodically.

Desired Qualifications

Experience in multicultural settings and/or multilingual capacity.

Facilities Coordinator

Golden Gate Regional Center · San Rafael, United States · Full-time · Posted 2026-01-22

Salary: USD 42,193–50,632

Workplace: on_site

Department: Operations

Description

Facilities Coordinator

Starting Salary Range: $42,193 - $50,632

GGRC is hiring for a Facilities Coordinator who will be reporting to the Manager/Supervisor of Operations, this position will handle everyday facility processes related to the support of our Marin office to ensure facilities are maintained and offices are able to operate smoothly. Support the Manager/Supervisor of Operations with ad hoc duties and projects.

This role will require you to travel within the Counties of San Francisco, San Mateo, and Marin on an as needed basis; may be required to travel to other locations periodically. You will need access to reliable transportation permitting travel to and between different locations throughout the day in order to perform the outlined responsibilities of the position.

What You'll Do:
General:

Responsible for general office needs and organization and facility maintenance needs. Including but not limited to mailroom-related functions, ordering office supplies, responding to daily staff requests, process deliveries, process vendor services, and front desk phone coverage. Communicate on-site facility or maintenance issues and services to staff.

Office Premises/Facilities:

Oversee and maintain general office organization and cleanliness in all common areas, including conference rooms, public meeting rooms, breakrooms, and mailroom.
Work with building engineering as needed.
Oversee office vendors and janitorial teams.
Work with Property management staff as needed.
Research, request and review service or purchase bids.
Process and confirm facility maintenance or service requests.
Screen and handle workstation issues and repairs.
Set-up and tear down conference rooms for events, meetings, and training.
Assist Staff with Conference Room AV set-up as needed. Troubleshoot and process fixes as needed.
Work with the property’s Security vendor on building access.

Mail Room

Collect, sort, and distribute incoming mail and packages.
Assist with outgoing mail preparation/packaging, including FedEx or UPS mailings.
Operate and maintain computerized mail machine to post outgoing mail.
Post outgoing mail. Deliver posted mail to the post office box daily and in a timely manner.
Handle and distribute deliveries and signature required delivery acceptance, including subpoenas and court documents in a timely manner.

Front Desk Coverage

Serve as back-up to the front-desk/receptionists.
Handle calls and visitors professionally and appropriately
Assist with booking conference rooms and public meeting rooms as needed.

Inventory/Supply Maintenance

Request or order office supplies and staples as needed.
Perform all receiving duties including coordination of deliveries and verification that goods received conform to GGRC Purchase Order requirements.
Organize and maintain supply and storage areas.
Process recycling and disposal of obsolete furniture, equipment, etc. in accordance with DGS regulations.

Equipment Maintenance

Maintain copiers, printers, mail machines, scanners and other select equipment. Replace toner, refill printer paper, place service requests and supply orders as needed.
Serve as contact person for all equipment maintenance and repairs.

Other

Participate in special projects and assist with additional duties or tasks, as assigned.
Maintain office equipment and appliances, submit service requests as needed.
Work with IT and Supervisors on new hire needs and seat assignments.
Maintain and distribute Office Floor Plans.
Assist with print and bulk copying projects and orders, including:
Business Cards & Nameplates
GGRC Envelopes,
Department Forms
GGRC Information Booklets, Brochures, and Flyers, etc.

Requirements

Education

High School Certification

Experience

3-5 years of related experience in office administration, focusing on business operations and facility management.

Skills

Must be available to work in-office Mondays through Fridays
Ability to develop standard business communications, using proper grammar, spelling and punctuation
Ability to convey complex information and ideas in a clear, concise, and professional manner.
Ability to operate basic office equipment, including scanners, copiers, faxes, phones.
Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications.
Comprehension of technical perspective of facilities/equipment.
Sufficient manual strength and dexterity to handle mailroom and operation duties.
Use of discretion and ability to maintain confidentiality.
Dependable, reliable, and resourceful.
Possess high attention to detail.
Able to work independently and as a team.
Ability to multi-task and prioritize.
Ability to organize proficiently.
Access to reliable transportation a plus.

Competency Traits

Initiative
Accountability
Customer service orientation
Attention to detail
Analytical thinking
Organizational ability
Time management
Collaboration/teamwork
Adaptability

Desired Qualifications

Experience in multi-cultural settings and/or multi-lingual capacity

Benefits

What are the benefits to working with GGRC?

We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage

10% employer contribution to a 403(b) retirement account to help you save for the future!

GENEROUS TIME OFF BENEFITS!!!

No really, we mean generous:

13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education

What makes GGRC so special?

GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

How to apply:

GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.

Golden Gate Regional Center is an Equal Opportunity Employer.

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About the Company

Golden Gate Regional Center

Nonprofit for developmental disability services

Golden Gate Regional Center coordinates services for people with intellectual and developmental disabilities in San Francisco, San Mateo and Marin counties. Its Early Start program supports eligible infants and toddlers with developmental delays or a high risk of delay, while other services follow people into adulthood. Staff assess eligibility, develop individual plans with families and arrange support through community providers so people can live in their own communities. The private nonprofit operates within California's regional center system and receives public funding through the state's Department of Developmental Services. It began in 1966 and is headquartered in San Francisco, California.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: San Francisco, CA
Founded: 1966

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