Document Control Coordinator 1

Short Description

Bowman has an opportunity for a Document Control Coordinator I to join our team in Tucson, AZ.  

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose

Manage document control processes for mining sector projects, ensuring the accurate submission, distribution, tracking, retrieval, and retention of project documentation. Maintain document management systems and workflows, monitor document status, transmittals, reviews, approvals, and returns, and provide reporting and support to project management to help ensure compliance, schedule adherence, and successful project delivery.

Responsibilities

Leadership and Direction

• Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution from Document Control Supervisor. This role helps ensure projects are executed efficiently, on time, and within budget while gaining foundational experience in project delivery within a professional services environment.

At the Operational and Company Level

• Assist with enhancing relationships with existing and/or potential clients by acting as point of contact for critical documentation exchange.
• Support sector initiatives for clear and efficient organizational methods across all mining projects allowing for efficient exchange of information between Bowman internal resources and client, contractors and vendors.

Do the Work

• Coordinate project activities, including contact with engineering, survey, contractors, field observation, or related work.
• Coordinate development activities for multiple projects.
• Prepare, organize, track and distribute correspondence, transmittals and documents or directives from engineering, construction management, contractors and vendors.
• Management of project documents and management systems to support project organization and effective communication with all project participants. 
• Coordinate with Accounting and Project Management on contract administration, proposal processing, project setup, and the maintenance of accurate project records within company systems.
• Support cost control and project budgeting/forecast with data derived from document management system (i.e. completion %, forecasting etc.)
• Editing of project specifications/reports/plans with oversight from engineering and project management.
• Preparation and editing, tracking of proposals for mining project marketing purposes in coordination with marketing and sector management team.
• Document decisions and direction provided by Document Control Supervisor/PE/Project Manager.
• Prepare necessary presentation materials for meetings.
• Assess and document project risks and issues and provide solutions where applicable.
• Aid with submittals to local/state/federal municipalities and/or agencies.
• Communicate verbally and formally with customer representatives, contractors, and engineers
• Serve as a member of the Activities Committee, assisting with the planning and coordination of employee engagement activities and company events.

Success Metrics and Competencies

• Ability to effectively communicate with all levels of the organization and external partners.
• Effective verbal and written communication skills.
• Strong work ethic and commitment to quality.
• Demonstrate exceptional attention to detail by ensuring the accuracy, completeness, and quality of project documentation, records, and data.
• Exhibit strong technical aptitude and proficiency in navigating and utilizing software systems and digital tools.
• Self-reliance and ability to operate independently with limited direction.
• Ability to effectively manage multiple time-sensitive tasks.

Qualifications

• High School Diploma required. Associate’s degree preferred.
• Entry level position.
• Fluent in Microsoft Office Suite.
• Adept at planning and organizing with high level attention to detail
• Adept at working on spreadsheets or other project management tools to organize information.
• Office experience in the field of Architecture, Engineering, or Construction preferred
• Experience with Bluebeam Revu or other comparable document management and editing software program preferred.
• Competency and experience with setting up and/or managing document management software programs (e.g. – Autodesk Forma, SharePoint, Aconex or similar)
• Ability to provide general editing and format professional reports preferred.

About Bowman

Are you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. We’re committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow.

A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level. We offer competitive compensation, a supportive work environment, and benefits designed to help our employees succeed.

Our comprehensive benefits package includes:

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Eligibility for certain benefits may vary based on position, location, and employment status.

Physical Demands and Working Environment

• Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.

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Job Description Disclaimer

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

Bowman is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here.

Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.

If you have any questions about the application process, please email [email protected].