One to three years of administrative experience is preferred.
Excellent computer skills, including Microsoft Word, Microsoft Outlook, Excel, PowerPoint, and electronic communications tools, are required.
Organizational skills are required.
Problem-solving and interpersonal skills, including experience providing administrative support in a high-profile environment with tact and diplomacy, are required.
Attention to detail is required.
The ability to work with multiple deadlines and priorities is required.
The ability to work across a variety of projects and with diverse client types is required.
Flexibility, adaptability, and the ability to work in a changing environment are required.
Willingness to work overtime in the evening for special events and submission deadlines is required.
Responsibilities
Serve as a key point of contact for clients, review agencies, and subcontractors in a professional, courteous, and helpful manner.
Welcome and receive visitors, recruits, and clients upon arrival at the office.
Work collaboratively and cooperatively with various team members.
Maintain office efficiency and manage office equipment and supplies required to enhance productivity.
Prepare and draft correspondence and reports, including memos, letters, technical documents, dictations, and other forms of correspondence.
Receive and file incoming letters, documents, and email correspondence.
Assist with billing administration and human-resource tasks.
Provide administrative support, including scheduling and coordinating meetings, conducting research, improving efficiency, organizing office resources, preparing and organizing files, and managing spreadsheets, documents, and reports.
Desired Qualifications
A bachelor's degree is preferred.
One to three years of administrative experience is preferred.
Stonefield Engineering & Design, a full-service Professional Engineering and Consulting Firm, is recruiting an engineering administrative assistant. Stonefield is a growing company that seeks employees with enthusiasm and passion for the Stonefield mission: to provide unparalleled service and responsiveness to our clients. Candidates should be willing to work in a fast-paced, challenging and rewarding team environment.
Serve as a key point of contact for clients, review agencies and subcontractors in a professional, courteous and helpful manner.
Welcome/receive visitors, recruits, and clients upon arrival at the office.
Work collaboratively and cooperatively with various team members.
Maintain office efficiency and manage office equipment/supplies required to enhance productivity.
Prepare/draft a wide variety of correspondence and reports including memos/letters, technical documents, dictations, and other forms of correspondence.
Receive and file incoming letters, documents and e-mail correspondence.
Assist with billing administration and human resource tasks.
In addition, provide a wide range of administrative support services including but not limited to schedule/coordinate meetings, research, techniques to improve efficiency, organize office resources, file preparation/organization, and management of various spreadsheets, documents, and reports.
Bachelor's degree preferred; 1-3 years of administrative experience preferred. Excellent computer skills including Microsoft Word, Microsoft Outlook, Excel, and PowerPoint, and electronic communications tools; organizational skills required; proven problem solving and interpersonal skills with experience providing administrative support in a high-profile environment with tact and diplomacy; attention to detail; proven ability to work with multiple deadlines and multiple priorities required; ability to work across a variety of projects and with diverse client types; flexibility, adaptability and ability to work in a changing environment required. Overtime evening work related to special events and submission deadlines would be required.