Finance Executive - Payables

Job Description

Indicators of Success

• Achievement of financial goals and improvement over prior year performance (GOP, RevPAR, RSI)

• Customer satisfaction and loyalty goals (100% guest satisfaction)

• Timeliness and accuracy of financial reporting

Areas of Responsibility Invoice Processing & Approval

• Compares purchase orders to invoices and distributes them to appropriate Department Heads for approval

• Ensures all accounts payable transactions have all required signatures

• Checks supporting documentation confirming delivery of goods and services

• Ensures proper backup is attached to expense reports

• Authorises and enters relevant information into the accounts payable system

Invoice Audit & Accuracy

• Audits bills for errors and corrects them as necessary

• Ensures correct charging amounts by coding invoices

• Inputs approved invoices and balances open invoices

• Accrues unposted invoices for month-end

• Stamps all invoices "PAID" before sending to check signers

Reconciliation & Follow-Up

• Reconciles all supplier statements and the Trade Creditors control account

• Requests missing invoices and makes necessary adjustments

• Follows up monthly on outstanding supplier invoices awaiting authorisation, missing invoices, and credit notes

• Runs monthly accounts payable reports and reconciles with receiving records

• Prepares monthly expense accruals

Payments & Cash Flow

• Summarises payments due and communicates cash needs to the Assistant Accountant

• Organises foreign drafts and telegraphic transfers as required

• Keeps file on audited food invoices and handles monthly payments

Travel Agency Commissions

• Researches travel agency commission checks

• Performs necessary follow-up

File & Records Management

• Maintains all necessary files and registers for accounts payable
  
  Interested candidates can apply here or mail at [email protected]

Qualifications

Additional Information