At least 2 years of administrative or office experience in a professional environment, with strong attention to detail in documentation and filing.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
Strong communication and interpersonal skills across all levels of an organization.
Applicants must be currently authorized to work in the United States on an ongoing, permanent basis without current or future visa sponsorship.
The role requires prolonged periods of sitting at a desk, the ability to lift up to 15 pounds at times, and sufficient visual acuity to read printed and digital documents.
Responsibilities
Provide administrative and coordination support to the estimating team to ensure efficient bid operations.
Manage bid intake and document control across BuildingConnected and SmartBid, including downloading, organizing, and maintaining current drawings, specifications, and addenda.
Maintain bid schedules, calendars, and tracking logs for active and upcoming opportunities.
Assist in estimate preparation through quantity take-offs, data entry, pricing support, and maintenance of estimating systems and databases, including AutoBid and BuildingConnected.
Prepare and compile bid documentation, including bid forms, prequalification packages, cover letters, and scope clarifications.
Coordinate bid reviews by setting up Bluebeam Sessions, tracking scope reviews, and scheduling meetings and job walks.
Support subcontractor and vendor outreach by issuing bid invitations, tracking quotes, and following up to ensure timely coverage.
Review project requirements, including bonds, insurance, and prevailing wage requirements, and ensure compliance in bid submissions.
Track requests for information, addenda, and key deadlines to support timely communication and complete bid packages.
Support post-bid and award activities, including reporting, bid result tracking, and project turnover coordination.
Desired Qualifications
A Bachelor's degree in Construction Management, Mechanical Engineering, Business Administration, or a related field.
Experience with construction project delivery methods, including Design-Bid-Build and Design-Build.
Experience or familiarity with Bluebeam.
Come grow with us...
At Murray Company, how we operate is defined by shared values that are 100 years in the making - Safety, Quality, Honesty, Hard Work and Pride of Ownership. These values have led to our company consistently being in the top 15% on ENRs Best Specialty Contractor’s list. Bring your enthusiasm and unique perspective to Murray Company where you will have the opportunity to grow with us professionally, personally, and financially. Join a team that cares about helping you thrive and succeed. You'll work alongside talented colleagues while establishing lifelong friendships and making a difference in our company and the specialty contracting community.
Position Summary
The Bid Coordinator supports the estimating and preconstruction team by managing the administrative, technical, and coordination aspects of the bid process for mechanical and plumbing construction projects. This role is responsible for maintaining bid schedules, preparing bid documentation, coordinating with subcontractors and vendors, and ensuring timely, accurate, and compliant proposal submissions. The Bid Coordinator plays a critical role in enabling the successful pursuit of profitable construction work within our San Diego division.
Location: San Diego, CA
Key Responsibilities
Provide administrative and coordination support to the estimating team, ensuring efficient bid operations.
Manage bid intake and document control across platforms (e.g., Building Connected, SmartBid), including downloading, organizing, and maintaining current drawings, specifications, and addenda.
Maintain bid schedules, calendars, and tracking logs to ensure visibility of all active and upcoming opportunities.
Assist in estimate preparation, including quantity take-offs, data entry, pricing support, and maintaining estimating systems/databases (AutoBid, Building Connected).
Prepare and compile bid documentation, including bid forms, prequalification packages, cover letters, and scope clarifications.
Coordinate bid review processes, including setting up Bluebeam Sessions, tracking scope reviews, and scheduling meetings and job walks.
Support subcontractor/vendor outreach by issuing bid invitations, tracking quotes, and following up to ensure timely coverage.
Review project requirements (e.g., bonds, insurance, prevailing wage) and ensure compliance within bid submissions.
Track RFIs, addenda, and key deadlines to ensure timely communication and complete bid packages.
Support post-bid and award activities, including reporting, bid result tracking, and project turnover coordination.
Qualifications
Required
High school diploma, GED, or equivalent.
2+ years of administrative or office experience in a professional environment, with a strong attention to detail in relation to documentation and filing.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams). Experience or familiarity with Bluebeam or similar document a plus.
Strong communication and interpersonal skills across all levels of an organization.
Preferred
Bachelor's degree in Construction Management, Mechanical Engineering, Business Administrative, or related field.
Experience with construction project delivery methods (Design-Bid-Build, Design-Build).
Experience or familiarity using Bluebeam.
Physical Requirements
Prolonged periods of sitting at a desk.
Must be able to lift up to 15 pounds at times.
Must have sufficient visual acuity to read printed and digital documents.
Compensation
$25.00 - $35.00 per hour
Total Rewards
Murray Company offers a generous total rewards package to include an Employee Stock Ownership (ESOP) contribution annually on top of a discretionary cash bonus program. Additional benefits include a 401(k) + matching, 100% company-paid medical coverage for employee (up to 2/3 for family), company provided life insurance, optional vision and dental insurance, and more.
Murray Company 3rd Party Recruiter Engagements
Murray Company does not accept unsolicited resumes or candidate profiles from third-party recruiting agencies or individual recruiters in response to job postings. Resumes submitted to any employee of Murray Company without a signed agreement by an officer of the company (or his or her delegate) AND without the express written agreement by the Talent Acquisition or Human Resources function to engage in a search on behalf of the company will become property of Murray Company. Verbal or written commitments from any other member of Murray Company will not be considered binding terms. Murray Company will not pay a fee to any third-party recruiting firms or individual recruiters that have not coordinated their recruiting activity through the Talent Acquisition or Human Resources function.
Work Authorization
Murray Company is not sponsoring employment-based visas at this time. Applicants must be currently authorized to work in the United States on an ongoing, permanent basis without the need for current or future visa sponsorship.