Office, Tender & Document Control Manager
TGP International
Office, Tender & Document Control Manager
TGP International
Advises, designs and manages hospitality venues
TGP International · Cairo, Egypt (Hybrid) · Full-time · Posted 2025-09-25
Workplace: hybrid
We are seeking a proactive and highly organised professional to join our team as Office, Tender & Document Control Manager. This multifaceted role combines office administration, bid/tender management, and document control, with a strong focus on supporting multidisciplinary architecture, engineering, and construction (AEC) projects, particularly in the hospitality sector. The ideal candidate will ensure seamless operations across the office, manage high-quality bid submissions, and maintain robust documentation systems that support design workflows, compliance, and collaboration.
- Oversee day-to-day administrative operations to maintain an efficient and well-functioning office.
- Coordinate internal communications, scheduling, and travel arrangements.
- Manage office supplies, vendor coordination, and maintenance services.
- Maintain physical and digital filing systems in line with company procedures.
- Ensure compliance with workplace health, safety, and regulatory standards.
- Identify relevant tender opportunities from online portals and networks.
- Analyse RFPs, ITTs, and PQQs to assess requirements and create submission strategies.
- Coordinate technical, financial, and legal inputs for bid documents.
- Prepare, review, and format submissions to ensure compliance and quality.
- Maintain a bid library (templates, case studies, standard responses) for efficiency.
- Track bid outcomes and conduct post-bid reviews to capture lessons learned.
- Develop, implement, and maintain document control processes in line with ISO, QA/QC, and internal standards.
- Manage both digital and physical Document Management Systems (DMS/EDMS), preferably Aconex.
- Monitor document flows, including submittals, transmittals, approvals, and revisions.
- Maintain accurate logs of drawings, RFIs, reports, minutes of meetings, and correspondence.
- Ensure strict version control, numbering protocols, and traceability across all documentation.
- Liaise with internal teams and external consultants, contractors, and vendors.
- Support BIM and technical teams by integrating document control processes with platforms such as AutoCAD, Revit, and BIM 360.
- Conduct periodic audits to ensure document integrity and compliance.
- Previous experience in hospitality projects or large-scale design/engineering consultancies.
- Familiarity with BIM workflows, AutoCAD, Revit, and BIM 360.
- Strong typing, editing, and data organisation skills.
- Ability to handle confidential data and maintain document security protocols.
- Bachelor’s degree in Business Administration, Engineering, Architecture, or related field.
- 2–5 years of proven experience in document control, tender/bid coordination, or office administration within AEC or design consultancy sectors.
- Hands-on experience with MS Office and Excel.
- Familiarity with Electronic Document Management Systems (EDMS), preferably Aconex.
- Knowledge of ISO standards, QA/QC procedures, and compliance processes.
- Experience preparing bids/tenders and managing deadlines under pressure.
- Strong communication, coordination, and organisational skills with exceptional attention to detail.
- Fluency in English (written and spoken).
TGP International Employee Benefits:
Five-Day Work Week: Standard Monday to Friday schedule.
Hybrid Work Arrangement: Three days in the office and two days working remotely.
Incentive Plan: Company incentive scheme offering up to 10%—5% for introductions and 5% for successful closures.
Annual Leave: 22 working days of paid annual leave, excluding weekends.
Remote Work Flexibility: One additional week per year to work remotely from your home country, which can be combined with up to two consecutive weeks of annual leave.
Coaching & Mentoring: Structured professional development through a dedicated coaching and mentoring program.
Annual Company Gathering: A global team event bringing together employees from all offices.
Employee Recognition Program: Regular recognition initiatives celebrating outstanding performance and contributions.
Powered by Workable
Advises, designs and manages hospitality venues
TGP International provides hospitality consultancy, design and management services to developers, hotel groups, venue owners and restaurant brands. Its teams research markets, develop food and beverage concepts, plan interiors and commercial kitchens, and prepare operating models for restaurants, food halls and event venues. The company also supports recruitment, training, procurement, launch planning and day-to-day operations on client mandates. It earns revenue from professional services and venue management assignments, alongside work helping restaurant brands develop and place franchises. Founded in 2002, TGP International is headquartered in London, United Kingdom.
Explore more opportunities at TGP International