Facilities Maintenance & Projects Coordinator

At Pursuit, we offer more than just a place to visit, we create opportunities for our guests to truly connect with iconic destinations. Our experiences include world-class attractions and distinctive lodges, all designed to highlight the unique beauty of each location. Beyond that, we offer thoughtfully crafted restaurants, retail, and transportation services that help our guests immerse themselves fully in the experience. What ties it all together are the friendly faces you’ll find along the way, the thoughtful amenities, and the delightful details that make every visit feel personal and unforgettable.

The Maintenance Support & Projects Coordinator provides administrative, operational, and field coordination support to the Maintenance Department across Jasper Lodging properties. This role is responsible for supporting maintenance operations, coordinating small capital and improvement projects, overseeing grounds and seasonal maintenance programs, managing fleet maintenance activities, and ensuring effective inventory and recycling processes.

This position plays a key role in maintaining safe, efficient, and well-presented facilities while supporting compliance, sustainability initiatives, and operational excellence. The successful candidate is highly organized, mechanically inclined, comfortable working both in the field and office environment, and capable of coordinating multiple priorities simultaneously. 

ROLES & RESPONSIBILITIES

Maintenance Operations Coordination 

• Coordinate preventive maintenance activities, repairs, contractor services, and specialized trades work. 

• Monitor and track maintenance work orders to ensure timely completion and follow-up. 

• Maintain maintenance records, inspection logs, compliance documentation, and service histories. 

• Assist Maintenance Managers with planning and prioritizing maintenance activities across multiple locations. 

• Support emergency maintenance response coordination as required. 

Project Coordination & Property Improvements 

• Assist in planning and coordinating small capital projects, renovations, and property improvement initiatives. 

• Track project schedules, budgets, contractor performance, and deliverables. 

• Coordinate project documentation, permits, approvals, and close-out requirements. 

• Arrange contractor access, site logistics, and operational communications. 

• Support execution of special projects assigned by Facilities and Operations leadership. 

Grounds & Exterior Property Management 

• Coordinate annual grounds maintenance programs across all properties. 

• Oversee landscaping activities including mowing, trimming, fertilization, planting, irrigation monitoring, and seasonal clean-up. 

• Coordinate snow removal and ice control operations. 

• Monitor grounds contractors and ensure quality standards are maintained. 

• Ensure roads, pathways, entrances, parking lots, and public outdoor spaces remain safe, clean, and visually appealing. 

• Track equipment requirements and maintenance for grounds operations. 

Fleet & Vehicle Maintenance Coordination 

• Coordinate scheduled maintenance, inspections, repairs, and servicing of company vehicles and mobile equipment. 

• Maintain vehicle service records and regulatory compliance documentation. 

• Monitor maintenance schedules and proactively arrange required servicing. 

• Liaise with local repair facilities, dealerships, and service providers. 

• Assist in evaluating fleet performance and replacement planning. 

• Ensure fleet assets remain safe, operational, and available to support business needs. 

Inventory, Purchasing & Recycling Programs 

• Monitor inventory levels of maintenance parts, tools, materials, and operational supplies. 

• Coordinate purchasing activities and obtain competitive pricing and quotes. 

• Maintain accurate inventory records and stock control practices. 

• Support receiving, organization, and distribution of maintenance materials. 

• Coordinate recycling and waste diversion programs across all properties. 

• Support environmental sustainability initiatives and reporting. 

Vendor & Contractor Management 

• Coordinate external contractors and service providers. 

• Obtain quotations and assist with procurement processes. 

• Verify contractor compliance with safety requirements and site procedures. 

• Track contractor performance, service reports, and invoicing. 

• Maintain contractor documentation and insurance records. 

Documentation & Reporting 

• Maintain organized project files, permits, inspection reports, drawings, manuals, and maintenance records. 

• Prepare regular reports on project status, maintenance performance, fleet compliance, inventory levels, and contractor activities. 

• Track and process invoices related to maintenance, fleet, grounds, and project activities. 

• Support budget tracking and cost control initiatives. 

Health, Safety & Environmental Compliance 

• Promote safe work practices and support organizational safety programs. 

• Assist with documentation required for inspections, audits, permits, and regulatory compliance. 

• Ensure maintenance and project activities comply with company health and safety standards. 

• Support hazard assessments, contractor safety reviews, and incident follow-up activities. 

REQUIRED SKILLS & QUALIFICATIONS

Qualifications 

• Minimum 2-3 years of experience in maintenance, facilities administration, property operations, project coordination, or a related field. 

• Strong organizational and administrative skills with the ability to manage multiple priorities. 

• Proficiency with Microsoft Office Suite including Excel, Outlook, and Word. 

• Experience coordinating contractors, vendors, or service providers. 

• Valid Class 5 Alberta Driver's License with a clean driving record. 

• Experience operating a skid steer and truck/trailer combination. 

• Ability to work independently while supporting a diverse operational team. 

Preferred Experience 

• Hospitality, resort, property management, facilities management, construction, or fleet operations experience. 

• Experience using CMMS or maintenance management software. 

• Knowledge of work order systems and preventive maintenance programs. 

• Understanding of building systems including HVAC, plumbing, electrical, and life safety systems. 

• Grounds maintenance and snow removal coordination experience. 

• Experience supporting capital or renovation projects. 

• Flexible availability including shift work and participation in an on-call rotation.

About Us:

We're more than a hospitality and attractions company. We connect people to iconic places through unforgettable and inspiring experiences; Our team members included.  

Thoughtfully united by their unique power to inspire and invigorate, our collection of hotels and lodges, recreational attractions, ground transportation services, retail, food and beverage, sightseeing, tours, and travel products are tied together by iconic, destination-worthy locations in Alaska, Montana, the Canadian Rockies, Reykjavík and Costa Rica.

Pursuit is a publicly traded company listed on the New York Stock Exchange under the symbol PRSU. As a member of the S&P SmallCap 600 index, we specialize in attractions-led hospitality, consistently generating revenue and delivering value to our shareholders.

What will your work environment be like?

At Pursuit, our locations are more than just a place to work – it’s a space where you can bring your whole self, collaborate with talented teams across departments, and build lasting friendships. We believe in fostering an environment where work and play coexist, so whether you’re tackling projects or enjoying our many perks, you’ll feel supported and valued. With a variety of great benefits, we’re committed to ensuring that your time with us is as fulfilling as it is fun.

Our team shares a passion for adventure and an authentic desire to play host to the world. We are united by our connection to the people and places we’re lucky to call home. Our workforce is diverse. Our team members come here to embrace the extraordinary. To watch the sunrise and set each day in a place that, for many people, exists only in their imagination. To build career experience beside seasoned professionals a community of people who say ‘yes’ to adventure time and time again. To be a part of the #PursuitLife and live each day with purpose, turning moments into memories

PURSUIT PERKS

• Join an inclusive, global team and make life-long connections

• Enjoy free access to Pursuit attractions and 50% off for friends

• Get discounts on hotel stays, dining, and retail

• Access subsidized mental health and wellness resources 

Equal Employment Opportunities Information

Pursuit is an Equal Opportunity Employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, age, religion, gender, sexual orientation, disability, veteran status, and other protected characteristics. Pursuit places a high value on diverse backgrounds and experiences, recognizing that they serve as catalysts for creativity and innovation. We encourage individuals who are eligible to work in the country where the role is located to apply and join our inclusive team! We are working to eliminate barriers for applicants and team members from equity-deserving groups. If you can’t apply online or need accommodation during the application or hiring process, please contact our Talent & Acquisition Team at [email protected].  

We thank all candidates for their interest; however, please note that only applicants selected for further consideration will be contacted directly.