Experience & Events Coordinator

👋 About Boundless Life

Boundless Life is redefining the way families live, work, and learn by empowering them to embrace a nomadic lifestyle that fosters deeper connections and personal growth. We provide family-friendly accommodations, an innovative education system that travels with you, and vibrant communities of like-minded individuals. Our mission is to create immersive "live abroad" experiences that balance professional commitments with enriching personal development.

Since our founding in 2021, we've rapidly expanded to eight locations across Europe, Asia, and Latin America, bringing together over 140 team members from diverse backgrounds. Our growth reflects our commitment to transforming the experience economy and making a meaningful impact on how families integrate work, education, and exploration into their lives.

At Boundless Life, we believe in the power of community and the importance of a holistic approach to education. Our programs are designed to inspire curiosity, build resilience, and nurture a global perspective, preparing children for an ever-changing future. Join us in pioneering a new way of living that harmoniously blends work, learning, and adventure, enabling families to thrive in a connected and dynamic world.

🙌 The role

We are seeking an organized, proactive, and resourceful individual to join our team as an Experience Curator / Experience & Events Coordinator. This role is responsible for creating and managing the local experience offering for our families, from curating activities and coordinating local providers to overseeing registrations, logistics, budgets, and performance reporting. You will work closely with the Experience Development, Community, and Operations teams to deliver a well-organized, locally relevant program of experiences and extracurricular activities (ECAs) for each cohort.

You will collaborate with the team to enhance the overall experience by:

• Preparing cohort information and coordinating pre-arrival requirements, including provider confirmations, family details, dietary restrictions, and activity logistics.
• Maintaining the experience portal, shared calendars, and registration information to ensure accurate and up-to-date resources.
• Managing ECA registrations and participant lists, coordinating with families, providers, and internal teams.
• Communicating upcoming experiences, schedules, and practical arrangements to families.
• Coordinating transportation, chaperones, and other logistical requirements for off-site activities.
• Setting up referral partnerships with local providers
  
  

Accounting & Administrative Tasks:

• Recording and reconciling vendor invoices and expenses in accordance with company procedures, verifying amounts against agreed pricing and following up on discrepancies.
• Coordinating experience-related refunds and maintaining accurate records of financial transactions.
• Tracking referral commissions and following up with providers to ensure relevant information is submitted and recorded.
• Maintaining and archiving provider documentation, financial records, and experience-related supporting materials to ensure accurate recordkeeping and facilitate reporting

You Will Be Responsible For:

• Creating a well-balanced experience calendar, implementing a diverse range of cultural, social, and nature-based experiences for families, planning experiences, community activities, events, and extracurricular activities.
• Building relationships with local providers, identifying or creating new bespoke experiences, and negotiating service offerings, pricing, and discounts.
• Attending experiences and activities to ensure their smooth operation and build rapport with the families. 
• Leading guided walks, hikes, and presentations. 
• Managing participation lists and relevant changes across all experiences and activities.
• Managing provider relationships, agreements, contracts, schedules, and service requirements.
• Overseeing experience-related budgets and monitoring costs, revenues, and commissions to support effective resource allocation.
• Evaluating experience performance through participation, capacity, family feedback, financial results, and other relevant metrics.
• Consolidating experience data and preparing monthly, cohort, and annual reports to support future planning and continuous improvement.
• Collecting family feedback and sharing experience highlights, photographs, and videos with relevant internal teams.
  
  

💥 What’s in it for you

• The world is your oyster – immerse yourself in inspiring destinations while you work
• Meaningful impact – create environments where children and families thrive together
• Experience curation – design authentic cultural moments that become lifelong memories
• Community building – foster deep bonds between global families and enable childhood friendships across borders
• Work-life integration – structured schedules with time to explore and recharge
  
  Take a look at our policies and benefits here
  

🫶 About you

• Local presence: Must live in Syros or close to Syros to commute daily.
• Minimum 2 years of experience in Guest Relations, Customer Experience, Hospitality, or Community Building roles.
• Fluent in English and the local language.
  
• Minimum 1 year of experience in organizing or facilitating community-building activities or events
• Financial expertise to create and manage event budgets
• Excellent interpersonal, communication, and decision-making skills
• Strong organizational skills to manage high volumes of customer requests and operational tasks
• Experience managing third-party vendors
• Enjoy working in a fast-paced, startup environment
• Enthusiastic with a can-do attitude, eager to engage with families and community members
• Strong interpersonal, communication, and emotional intelligence skills.
• Experienced in event hosting and community-building activities.
• Excited to build systems, not just operate them — enjoy messy, early-stage environments.
• Strong problem-solving ability and calmness under pressure — you will face unexpected challenges.
• Enthusiastic, proactive, and a "can-do" attitude — ready to jump in wherever needed.

✨ What's next?

• First call with our Recruitment team (30 min).
• On-site interview with the local General Manager (60min)
• Interview with our Global Lead of Experiences (60 min)
• Tentative check-in with our Head of Operations (30 min)

Our final steps include reference checks and a personality assessment. The assessment isn't used to evaluate your candidacy—it's a tool to help us work well together from day one.The process might change slightly as we go along, we will keep you posted at all times. 

Want to know more about working at Boundless Life? Check out our story!