Executive Assistant - Risk Advisory

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong. 

Full-time | Hybrid (4 days in office – flexibility on primary work location, with travel between our Brampton and Toronto offices as needed to support executive schedules and priorities)

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong.

Why is this role important?

The Risk Advisory group delivers innovative and business-focused Advisory and Assurance, Business Risk Management, and technology-enabled solutions across the entire Loblaw portfolio. We focus our efforts on the fundamental areas that help protect, grow, and elevate our business’s governance, operations, and results.

We are looking for an Executive Assistant who is a trusted partner to the Group Chief Risk Officer and VP, Risk Advisory, while also supporting the wider Risk Advisory team.

This is a hands-on role where great judgment and follow-through make a real difference. You will anticipate needs, solve problems early and help our leaders focus on what matters most. Your top priority is complex calendar management: protecting executive time and coordinating with senior executives, Board members and their teams across Loblaw, Shoppers Drug Mart, Choice Properties and George Weston Limited. You will also keep the broader group-wide Risk Advisory team running smoothly, from meetings and governance activities to invoices, contracts and payments in a complex corporate environment.

We are looking for someone proactive, adaptable and discreet who builds relationships, takes ownership and stays a step ahead when priorities shift.

More details on what you'll do:

Own the calendars and protect executive time

• Proactively manage calendars for the Group Chief Risk Officer and VP, Risk Advisory; assess incoming requests, protect priorities and resolve scheduling conflicts before they become problems.
• Coordinate complex meetings involving executives, Board members and executive assistants across Loblaw, Shoppers Drug Mart, Choice Properties and George Weston Limited.
• Use sound judgment when priorities compete: clarify trade-offs, propose solutions, adjust plans and escalate when needed.
• Manage meeting logistics end to end, including locations, travel time between offices, Teams links, rooms, agendas and pre-reads.
• Build trusted relationships across executive offices and act as a responsive, professional point of contact on behalf of the leaders you support.
• Anticipate what is coming next, keep leaders prepared and follow through on important actions band deadlines.

Keep the Risk Advisory team organized and moving

• Own invoicing, contractor administration and payment tracking, including statements of work and accurate, up-to-date records in SAP Fieldglass.
• Proactively monitor open and upcoming contracts, invoices and payments; flag issues early and provide clear status updates to Risk Advisory leadership.
• Coordinate quarterly Management Risk and Compliance Committee meetings, including agenda and material compilation, distribution and minutes.
• Support governance calendars, key team meetings, offsites and events, coordinating logistics and following up on actions as needed.
• Help with occasional travel, expenses, onboarding and offboarding, including system access and equipment coordination.
• Maintain team contact lists, distribution lists, organization charts and shared SharePoint/Teams sites; pitch in on other administrative needs.

Does this sound like you?

• Experience supporting senior leaders in a busy, complex organization; executive-level support experience is strongly preferred.
• Exceptional calendar management skills, including experience coordinating multiple executives, senior stakeholders and time-sensitive meetings.
• Hands-on experience with SAP Fieldglass and invoicing, contractor tracking or payment processes in a complex corporate environment is required.
• A proactive mindset: you anticipate needs, spot gaps, take initiative and make things easier for the people you support.
• Excellent judgment and discretion when handling confidential information, competing requests and sensitive relationships.
• Confidence to challenge a scheduling request respectfully, recommend alternatives and make decisions within agreed boundaries.
• Strong interpersonal skills and the ability to build productive relationships with executive assistants, senior leaders and external stakeholders.
• Clear, concise communication and reliable follow-through; you keep people informed without creating extra work.
• Excellent organization, accuracy and attention to detail, with the ability to adapt quickly as priorities change.
• Strong Microsoft Outlook, Teams, Word, Excel and PowerPoint skills; comfort with SharePoint and related systems.
• A calm, resourceful and solutions-focused approach; you can work independently and know when to ask for guidance.
• A collaborative, service-minded attitude and genuine pride in protecting executive time and helping the broader team succeed.

Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.

Hiring Range / Échelle salariale à l’embauche :$68,000.00 - $93,500.00 / 68.000,00$ - 93.500,00$ (per year / par an)A candidate’s experience and knowledge as well as the geographical region in which the position is located may be factored into the pay a candidate receives for this position. This posting is for an existing vacancy. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. / L’expérience et les connaissances d’un candidat ainsi que la région géographique dans laquelle le poste est situé peuvent être prises en compte dans la rémunération qu’un candidat reçoit pour ce poste. Cette offre d’emploi concerne un poste vacant existant. L’entreprise utilise l’intelligence artificielle dans le but de filtrer, d’évaluer et/ou de sélectionner les candidats à ce poste.

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