Office and Facilities Coordinator

What is Leapsome?

Leapsome is the AI-powered people platform revolutionizing HR for modern teams. Leapsome drives HR excellence and empowers high-performing teams by automating, connecting, and simplifying every HR process across the employee lifecycle — from onboarding and performance management to engagement and development. Built with ease of use in mind, our platform ensures high adoption by employees, managers, and People teams alike.

Our purpose is to make work fulfilling for everyone, and our vision is to reshape the future of work by being the leading People platform for HR excellence and high-performing teams. We enable companies to create environments where people can achieve their goals, learn and grow together, and build genuine motivation & engagement.

Trusted by thousands of organizations globally, Leapsome secured $60 million in Series A funding led by Insight Partners in March 2022. This funding allowed us to further develop our intelligent platform, create exceptional employee experiences, and expand into the US market.

It’s an incredibly exciting time to join Leapsome and be part of reshaping the future of work!

Your opportunity:
We’re looking for a reliable, detail-oriented Office & Facilities Coordinator to support the operations of our NYC office. This part-time role is focused on hands-on office management and facilities coordination—from stocking supplies to coordinating with vendors. It’s a great fit for someone who enjoys keeping a space running smoothly and creating a welcoming, well-organized environment for the team.

What is your job?

• Office Stocking: Keep snacks, beverages, and supplies organized and replenished.

• Catering & Meals: Manage weekly catering orders for lunches, meetings, and events.

• Facilities Oversight: Report and schedule repairs; ensure the office is safe and functional.

• Vendor Management: Coordinate with cleaning crews, maintenance providers, and supply vendors.

• General Office Upkeep: Keep common spaces tidy, unload the dishwasher, and maintain a professional, presentable office.

• Event Support: Assist with planning and logistics for in-office events, including placing orders, setup/cleanup, and partnering with Marketing and Sales on internal and external gatherings.

• Budget Tracking: Monitor office-related expenses and assist with budget tracking.

• Mail & Deliveries: Handle incoming mail/packages and distribute as needed.

• Building Coordination: Act as the main point of contact for building management (e.g., room reservations, facility needs).

• Visitor & New Hire Experience: Welcome guests, prepare desks for visiting employees, coordinate with IT to ensure laptops are set up for new hires, and give office tours.

• Seating & Access: Manage seating assignments, desk bookings, and building access badges.

• Documentation: Maintain internal guidelines on office policies and safety procedures.

Who are we looking for?

• Strong organizational skills and attention to detail

• A “no task too small” attitude and willingness to roll up your sleeves

• Clear communication and comfort interacting with vendors and colleagues

• Digitally savvy and comfortable with IT basics—able to set up laptops, troubleshoot meeting room tech (Zoom, A/V), and resolve everyday office tech issues (e.g., printers, connectivity).

• Skilled at juggling multiple priorities and staying resilient when plans shift

• Strong stakeholder management skills—comfortable handling requests from employees and leadership, while also managing external vendors and service providers.

• Previous office, facilities, or administrative experience is a plus, but not required.
  

Expected Compensation & Schedule:

• Compensation: $20/hour

• Schedule: 16–20 hours per week

• Core Days: Tuesdays and Thursdays in our Hudson Square office

Flexibility: Occasional additional hours/days may be needed to support office events, with plenty of advance notice.

Leapsome’s values

We stay true to our values in everything we do at Leapsome. 

• Seek impact — What brought us together is the desire to make work fulfilling for everyone. We’re like-minded in that we seek out and hold ourselves accountable for the impact we want to have in this world.

• Listen & learn — We thoroughly and genuinely seek understanding. It helps us to constantly grow together and learn from each other as well as from our customers and partners.

• Challenge the status quo — We regularly challenge ourselves. We don’t walk the beaten path just because everyone else does. Instead, we reflect and seek out better ways.

• Take ownership & pursue excellence — We’re a group of smart and dedicated people, and we trust each other to truly own our work. We’re not afraid of high expectations as we strive for excellence.

• Be honest & transparent — We’re honest and transparent with each other and ourselves. We want to get to the core of it, always. We trust each other to handle all shared information with care.

• Be kind & humble — We are more than just colleagues — we genuinely care for each other. We give each team member the appreciation they deserve and the support they need. We have no interest in serving our own ego.
  
  

Excited to be part of Leapsome? 😊

Just send us your CV. You won't need to input any information already mentioned on your CV later on - promise! 🤙

A cover letter isn’t necessary, but we’d really appreciate a brief answer to these questions: Why Leapsome? Why you?

We look forward to getting to know you!

You can find more about what our colleagues think about working at Leapsome here 👉 ✨✨✨ Glassdoor ✨✨✨ Kununu✨✨✨

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every qualification. If you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.


Help us make work fulfilling for everyone!

At Leapsome, we want work to be the best it can be for everyone. We help companies create environments where people can achieve shared goals, build authentic relationships, learn, and grow together.

Put simply; our purpose is to make work fulfilling for everyone. And we know how to get there. But we can only do this by “walking our talk” and building a diverse and inclusive company where people — not just the business — thrive.

Apply now 👇 or keep scrolling to read more about what makes Leapsome a unique workplace!