Senior Administrative Coordinator

Position Specific Responsibilities/Accountabilities

• Providehigh-leveladministrative support to the College of Communication and Fine Arts Dean’s Office. Maintain calendars, appointments, and filing systems; duplicate documents; prepare agendas and minutes. Prepare confidential and non-confidential letters, memoranda, e-mail, and other documents. Handlehighly sensitiveand/or urgent information with diplomacy;maintainsurroundings in a clean and professional manner.

• Schedule appointments, maketravel arrangements,maintaincalendars, and greet visitors.Assistwith the setupofmeetings, events, and programs. Coordinate alllogistics.

• Will compile and analyze information for reports or presentations

• Answerquestions about routine policies.Applybasic working knowledge of concepts, practices, and procedures to varied situations.

• Maintainrecords anddatabases, andupdatesthemas necessary.

• Answers phones, routes callers, and takes messages.

• Assistwith bookkeeping to track budgets.

• May oversee student employees

• Perform other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that modelhigh standardsof professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typicallyabachelor’s degree or equivalentexperience..  Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes,in particular inhigher education.

• Minimum of4years administrative/secretarial experience; preferably in an academic environment in progressively responsible positions.

• Must have excellent understanding of the internet and computer software, i.e., Microsoft Excel, Word, Power Point, Adobe Acrobat, etc. Also, social media programs such as Instagram, Facebook, and Localist as well as Dropbox and Google programs. 

• Must have excellent knowledge of equipment including printers, desktop and laptopcomputers and ability to learn how to set up and use projection equipment for presentations. Must also be able to learn software such as Canva, Emma, Eventbrite, and all LMU-specific programs such asMazevoand Workday.

• Must have good written and verbal communication skills including accepted English with correct grammar, spelling, and diction. Must be able to compose letters, memos, publicity materials, minutes, and other written materials on own initiative, and as the chair/co-chairindicates. Must be skilled in coordinating performance activities and publications, completing bookkeeping assignments, and office responsibilities with courtesy, speed, and efficiency. Must be able to understand, interpret, and enact university, college, and department regulations,maintainconfidentiality in all departmental and personnel matters, learn new skills on the computer and any other office machinery as these become available in the university. Must be able to meet deadlines, multi-task, use good judgment,initiate, and oversee the activities of other staff, studentcrewsand work-study students.

• Demonstratedknowledge in the areas of: Modern office practices and procedures,telephoneand computer techniques, filing systems, and knowledge of university policy and procedure

• Exemplary communication skills (both written and oral)evidencedby background in preparing comprehensive reports and executive summaries incorporating complex, and highly technical information.

• Highly developed organizational and leadership skills.