Facilities Coordinator

This role is onsite 5 days a week in Clifton, NJ

Job Overview:
We are seeking a detail-oriented and proactive Facilities Coordinator to oversee key operational functions in our warehouse. This role involves ensuring monthly safety training compliance, managing packaging material inventory, supporting the facilities team, and coordinating with vendors and the supply chain team. The facilities coordinator will also play a vital role in equipment maintenance and supplies management. If you thrive in a fast-paced, organized environment and have strong communication and record-keeping skills, we’d love to hear from you!

Key Responsibilities:

Safety Training and Compliance:

• Oversee the completion of monthly safety training for warehouse staff.
• Ensure compliance with safety protocols and maintain training records.
• Report and address any compliance issues related to safety.
• Responsible to create and manage the NJ safety committee 

Inventory and Packaging Materials Management:

• Monitor and manage inventory levels of packaging materials to ensure timely availability.
• Communicate with the Supply Chain team and vendors to manage inventory needs and deliveries.
• Organize and track incoming deliveries to maintain an efficient workflow.

Facilities Support:

• Assist the Facilities Manager with administrative tasks, including filing and record keeping.
• Help with auditing vendor invoices, ensuring proper documentation and payment processing (e.g., Raymond invoices).
• Ensure proper compliance with PIT (Powered Industrial Truck) driver records and audits.
• Responsible for the facility cleaning group and schedule 

Equipment Maintenance:

• Coordinate and manage maintenance and repair needs for warehouse equipment.
• Collaborate with Operations to identify equipment maintenance requirements and take appropriate action.
• Keep track of repairs and maintenance

Warehouse Supplies Ordering:

• Manage the ordering process for essential warehouse supplies to maintain operations.
• Monitor usage levels and anticipate future needs to prevent shortages.
• Manage the supply inventory 
• Responsible for reducing cost

Physical Requirements:

• Ability to lift up to 50 lbs frequently.
• Ability to walk for long periods of time.

Qualifications:

• Proven experience in facility coordination or a related field.
• A minimum of 1 year of industry related experience
• Valid driver’s license and reliable mode of transportation.
• Strong knowledge of warehouse operations, safety protocols, and compliance requirements.
• Excellent organizational skills and attention to detail.
• Strong communication skills to effectively interact with vendors, the supply chain team, and internal stakeholders.
• Ability to maintain accurate records and reports.
• Familiarity with equipment maintenance and basic troubleshooting.
• Proficient in Microsoft Office Suite (Excel, Word, etc.) and inventory management software.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.
• Ability to read, write, and speak English.
• Comfortable using a computer and various software applications.
• Schedule 9AM-5PM but need to be flexible, may include weekends, holidays, and evenings
• Bilingual English/Spanish required

Compensation Range

• The US base salary range for this full-time position is $21-24/hour
• This role may be eligible to discretionary bonus, incentives and benefits 
• Our salary ranges are determined by role, level, and location

The range displayed on each job posting reflects the minimum and maximum base salary for new hires for the position across all US locations. Within the range, individual pay is determined by multiple factors like job-related skills, experience and work locations. Your recruiter can share more about the specific salary range during the hiring process.

Please note that the compensation details listed in US role postings reflect the base salary only, and do not include any variable compensation elements.

Weee! is an equal opportunity employer welcoming all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law.  Discrimination or harassment of any kind is not tolerated at Weee!. If you need to inquire about an accommodation or need assistance with completing the application, please email us at [email protected].

For more jobs and to find out more about Weee!, visit our career page: https://about.sayweee.com/careers