Accounts Payable Associate

Accounts Payable Associate (part-time position - 24 hours per week)

Are you an organized, detail-oriented professional who enjoys working with numbers and helping others? We are looking for a friendly, dependable, and motivated Part-Time Accounts Payable Associate to join our team!

In this role, you'll be an important part of our accounting team, helping keep daily operations running smoothly through accurate and timely accounts payable processing and administrative support. You'll work closely with employees across departments, making strong communication skills, a positive attitude, and a team-oriented approach essential to success.

Our ideal candidate takes initiative, enjoys staying organized, and can confidently manage multiple priorities while maintaining a high level of accuracy and customer service. Previous accounting and administrative experience is required, with construction accounts payable experience preferred. Familiarity with Spectrum accounting software is a plus.

If you take pride in your work, enjoy being part of a collaborative team, and are committed to supporting our Company's mission and values, we'd love to hear from you!

This position will work Tuesdays, Wednesdays, & Thursdays in our office located in Chesterfield, MO

Accounts Payable Associate
Essential Duties and Responsibilities:

• Assist with matching vendor invoices to purchase orders, subcontracts, and approved change orders to ensure accuracy and completeness.
• Process and enter vendor invoices, subcontracts, and purchase order invoices into Spectrum in a timely and accurate manner.
• Enter Corporate invoices within 24 hours of receipt and verify that appropriate approvals are obtained in accordance with established spending limits.
• Review subcontractor invoices for required supporting documentation, including lien waivers, warranties, and approved change orders.
• Verify invoice amounts and confirm that the appropriate approvals have been obtained in accordance with company policies.
• Assist with invoice submission and confirmation, prepare checks for approval, and coordinate the mailing and filing of checks and invoices.
• Assist with preparing vendor rejection letters for invoices that do not meet company documentation or submission requirements.
• Coordinate with Project Managers to obtain required change orders for subcontract and purchase order invoices.
• Process the weekly FedEx invoice and allocate charges to the appropriate department.
• Provide backup support for other Accounts Payable personnel as directed by the Controller or Senior Accounting Manager.
• Provide administrative assistance to key employees and support the Accounting, Safety & Risk, and general office operations as needed.
• Respond to employee, vendor, and customer inquiries in a timely, professional, and courteous manner.
• Identify and communicate opportunities to improve accounting processes, administrative procedures, and workplace safety.
• Assist with special projects and perform other duties as assigned.

Knowledge, Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Associate's degree (A.A.) in accounting or related field and/or equivalent combination of education and experience.
• At least 3 years of administrative and accounting and/or data entry experience.  Construction Accounts Payable experience preferred.
• Intermediate experience in Microsoft Office products: Word, Excel, Outlook, and MS Teams and using the Internet. Experience working with Spectrum a plus. 
• Strong customer service skills
• Advanced organizational skills, attention to detail and accuracy
• Intermediate verbal and written skills with grammatical precision
• Ability to take initiative
• Ability to manage multiple tasks at one time and prioritize work effectively
• Ability to work on a team and across departments
• Demonstrate a strong commitment to the mission and values of the company.
• Ensure tasks and projects are completed accurately and on time.
• Manage all employee issues in a timely fashion with 100% customer satisfaction.
• Provide excellent customer service at all times to employees, Management, Leadership and Candidates.
• Adhere to the policies and procedures of the GNH family of companies

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel, reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand and walk and carry loads up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.