Events Coordinator

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Your working location will be a hybrid of on-site/work from home, project-dependent, located in State College, PA.  Typical working hours are Monday through Friday with flexibility, averaging 15-20 hours/week.  Additional hours may be required prior to the fall and spring semesters.

We are seeking a self-motivated, positive, customer-focused, and quality conscious person to join our Human Resources (HR) team at the Applied Research Laboratory (ARL) at Penn State.  In this role, you will be a key player in coordinating, organizing, and supporting career events, including virtual and hybrid locations.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Register, manage, assist, and participate in the delivery of in-person and virtual professional career events, conferences, symposiums, and other events, including packing and unpacking event kits
• Register, manage, assist, and participate in the delivery of in-person and virtual college and university student career events, seminars, symposiums, and themed events, including packing and unpacking event kits
• Maintain inventory and order event supplies, ensuring ARL is fiscally conscious; research, obtain quotes, purchase, and/or recommend materials, equipment, and giveaways following ARL and Penn State policies and guidelines
• Act as point of contact, supporting updates and maintenance of ARL’s talent acquisition software, Yello
• Assist the ARL Talent Acquisition team in other areas of the recruiting and hiring process

Typical requirements include a High School diploma or higher; 2+ years related experience, or an equivalent combination of education and experience.

Required skills/experience areas include:

• Proficiency with Microsoft Office (Outlook, Excel, Word)
• Success in a collaborative environment, where various forms of communication and organizational skills were crucial to be effective
• Demonstrated ability to work through/troubleshoot difficult problems, using proper steps to define and formulate ideas to reach a solution
• Past experience successfully handling multiple projects

Preferred skills/experience areas include:

• Career event planning practices and timeline management

ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Intel Community (IC), and other federal government customers.

FOR FURTHER INFORMATION on ARL, visit our website at www.arl.psu.edu.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.Notice regarding employment at the Applied Research Laboratory (ARL): Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply.

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